Date

Dear ______,

I’m writing to tell you about an upcoming trip that I’m excited to share with you. I’m planning to go on a short-term trip to ______in ______(month) with Fellowship of Christian Athletes (FCA).

FCA partners with various sports ministries throughout the world, and each year coaches and athletes from different countries partner to host sports camps, sports clinics and other community projects.

On this trip I’ll be working with a small team in ______(country) to host a sport-specific ministry program. We will be working with coaches/athletes (include whichever applies) and helping them grow in their faith in Jesus Christ.

I expect this trip will also help me grow in my faithwhile being a challenging and stretching experience as I work with others. I’ll need people who pray for me as I’m away, asking for safety, good health and courage to faithfully serve.

I’ll also need a team of people who will commit to financially help with the costs of the trip (travel, accommodations, food, ministry expenses). The cost to participate in this FCA International trip is $______. I need to raise these funds by ______. Would you pray about helping to support me as I take part in this international trip? If you would like to help, please send your tax-deductible gift, made payable to FCA, to me or to FCA using the information included below. Please include my name in the memo line.

Thank you for your prayers and support. I look forward to telling you about what God does through this trip.

Sincerely,

Side notes for sample letter:

  • Give your letter a specific date.
  • Type a personal greeting. Do not use “Dear Friend.”
  • Type in appropriate data for the blanks. Do not handwrite into a pre-printed letter form.
  • Bring your reader up to date with what you are doing.
  • Educate your reader. Explain who FCA is, what the trip is about, why you have decided to participate and what you hope to accomplish. Add any specific details you know about the ministry you will do or the country you are serving in.
  • Explain your need. Explain how sponsorship works and how to become involved.
  • Give a deadline for raising financial support.
  • Make checks payable to FCA; include mailing address. Check with your Trip Leader to find out if contributions can be made online.
  • End the letter with appreciation for participation.
  • Sign the letter.
  • Enclose a return envelope.