I. 1:30 1:45 BACS Update (Bob Harkins,William Green)

BusinessServicesCommittee

1:30-3:00p.m., November7, 2014, FAC228D

I. 1:30 –1:45 BACS Update (Bob Harkins,William Green)

II. 1:45–2:00ITGovernanceAccountability Report (Brad Englert)

III. 2:00 -2:15 AdministrativeSystems MasterProject–Update(ReneeWallace)

*Impactof ASMPonnon-technicalresources(Discussion)

IV. 2:15-2:30Change ControlProcess–Update(KristiFisher)

V.2:30–2:45How toWork withABL(Discussion)

VI. 2:45-3:00 Priorities(Discussion)

On tapforournext BSCMeeting

I. LearningManagementSystemUpdate(Dave Moss, Mario Guerra) II. ITSApplicationsServicePlan (JulienneVanDerZiel)

Building(Access(Control(and(Security!!!Update"

Overview!

# The#university#determined#to#charge#for#BACS#services#beginning#FY#14F15:#

New#security#installation#was#to#be#Unit/project#funded#(historically#the#case)#

Exterior#door#recurring#was#to#be#Common#Good#funded#(new#ITS#Core#Charge#FY#15F16)#

Other#security#recurring#was#to#be#Unit#funded#

Removal#of#security#Units#no#longer#desire#was#to#be#centrally#funded#

Status!

1) Billing(Survey(

155#of#169#buildings#have#responded#to#the#survey;#some#are#still#working#on#responses#

#33%#of#expected#revenues#for#FY#14F15#has#been#collected#(buildings#converted#to#VoIP)#

Several#Units#are#appealing#and#did#not#provide#accounts:##BMA,#BME,#EAS,#ETC,#HRC,#NEL#

Requested#removals#are#higher#than#initial#task#force#projections:#

Security(Type(%(Removed(
Card(Readers(42%#
Electrified(Doors(31%#
Alarm(Points(60%#
Panic(Buttons(45%#

2) Survey/Removal(of(Unwanted(Security(

#New#survey#and#removal#estimate#is#$3M#

oIncrease#due#to#more#removals#and#addition#of#abatement#

oIt#would#take#3#years#of#Unit#payments#to#cover#the#survey/removal#cost#

RFP#process#for#contractor#expected#to#take#6#months#once#funds#are#identified#

Survey/Removal#projected#to#take#12#months,#sans#contractor#feedback,#for#completion#

3) Security(System(Replacement(Strategy(

IT#Governance#V#1.2#October#3,#2014#

BACS!Funding!Timeline!

$0.6M!

Declining!Voice!Subsidy!

$2.2M!

$1.6M!

1)!

Funding!Gap!

$0.6M!

09/2014

Charges!

New!CG!Funding!:!$0.4M/FY!

Unit!Funding!:!$1M/FY!

2)!

Survey/Removal!Funding!

$1.5M!=$2.5M!

!!!!!!!Survey/Removal!

!!!!!$3M!

Central!Funding!

3)!

Security!System!Upgrade!

$.5M!=!$5M!

December!

2013!

June!

2014!

September!

2014!

December!

2014!

March!

2015!

June!

2015!

September!

2015!

December!

2015!

March!

2016!

June!

2016!

ITS!–!20141003!

VoIP%and%BACS%Eight%Year1%Cost%Change%Example

(20140929'v1.11'wcg)

Eight%Year%VoIP%Cost%Changes2 / Eight%Year%BACS%Cost%Changes4 / Eight%Year%Overall
Unit'VOIP' Conversion'Cost / University'Copper'
Relocation'
Avoidance3 / ITS'Charges'to' Unit'Δ / Estimated'Unit' OE&M / ITS'Charges'to' Unit'at'Current' Size / Charges'After' Estimated' Removals / Common'Good' Funded / Unit'Δ / University''Δ
BAT/MEZ/BEN / $'''''''''''''''''20,538 / $''''''''''''''''(33,283) / $'''''''''''''('272,352) / $'''''''''''''''''48,824 / $'''''''''''''''656,064 / $'''''''''''''''''23,808 / $'''''''''''''''''45,408 / $'''''''''''''('179,182) / $'''''''''''''('167,057)
NHB / $'''''''''''''''''''3',790 / $''''''''''''''''(23,583) / $'''''''''''''('176,448) / $'''''''''''''''''30,156 / $'''''''''''''''325,152 / $'''''''''''''''118,176 / $'''''''''''''''185,760 / $''''''''''''''''(24,326) / $'''''''''''''''137,851
NUR / $'''''''''''''''''32,659 / $''''''''''''''''(39,178) / $'''''''''''''('302,880) / $'''''''''''''''''55,212 / $'''''''''''''''102,432 / $'''''''''''''''''51,552 / $'''''''''''''''''37,152 / $'''''''''''''('163,457) / $'''''''''''''('165,483)
NOA / $'''''''''''''''''37,598 / $''''''''''''''''(36,135) / $'''''''''''''('339,648) / $'''''''''''''''''52,900 / $'''''''''''''''265,728 / $'''''''''''''''''88,800 / $'''''''''''''''''''8',256 / $'''''''''''''('160,350) / $'''''''''''''('188,229)
SEA / $'''''''''''''''''33,757 / $''''''''''''''''(38,418) / $'''''''''''''('305,856) / $'''''''''''''''''54,969 / $'''''''''''''''350,784 / $'''''''''''''''''66,816 / $'''''''''''''''''61,920 / $'''''''''''''('150,314) / $'''''''''''''('126,812)
POB / $'''''''''''''''''47,175 / $''''''''''''''''(54,013) / $'''''''''''''('304,944) / $'''''''''''''''''74,544 / $'''''''''''''''184,800 / $'''''''''''''''126,240 / $'''''''''''''''''''8',256 / $''''''''''''''''(56,985) / $'''''''''''''('102,742)
CBA/GSB / $'''''''''''''''133,546 / $'''''''''''''('133,701) / $'''''''''''''('524,736) / $'''''''''''''''189,278 / $'''''''''''''''407,328 / $'''''''''''''''128,256 / $'''''''''''''''''99,072 / $''''''''''''''''(73,656) / $'''''''''''''('108,285)
$'''''''''''''''309,063 / $'''''''''''''('358,311) / $''''''''''(2,226,864) / $'''''''''''''''505,883 / $'''''''''''2' ,292,288 / $'''''''''''''''603,648 / $'''''''''''''''445,824 / $'''''''''''''('808,270) / $'''''''''''''('720,757)

1)'Eight'years'was'the'original'horizon'for'the'VoIP'system'in'planning.

2)'Costs'at'time'Unit's'approval'to'convert,'changes'may'have'occurred'since.

3)'$3.2M'cost'to'relocate'all'copper'from'SER'to'EERC'if'VoIP'conversion'had'not'occurred'(orginally'$9M'with'indeterminate'NOC'location,'reduced'assuming'EERC'NOC).

4)'BACS'rates'still'undergoing'review.''Cost'to'remove'undesired'BACS'points,'~$3M,'not'included.

TEXASWHAT STARTSHERECHANGESTHE WORLD

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