Human Resource/Safety Specialist
Department / Shared ServicesExemption Status / Exempt
Location / Ashland
Reports to / HR Manager
Supports as Needed: / VP of Shared Services, HR Project Manager, Health & Safety Manager, President of Barbasol, Plant Manager
GENERAL SUMMARY
This position is responsible to perform HR and Safety related duties at a professional level in order to meet organizational needs. This person works directly with HR and Safety management in providing guidance to location management on HR activities in the following functional areas: record keeping, employee relations, employment, training and development, safety, legal compliance, HR reporting, and workers compensation. The HR/Safety Specialist must have the ability to respond in a timely manner to inquiries or complaints from employees, regulatory agencies, and other sources.
ESSENTIAL JOB FUNCTIONS
HR Administration (40%)
1. Maintains files and appropriate record keeping for employees.
2. Assists in the hiring process by posting jobs, attending career fairs, sourcing candidates, interviewing, checking references and conducting background checks.
3. Coordinates and facilitates new hire orientation for new employees.
4. Prepares and processes paperwork necessary to place employee on payroll and establish appropriate benefits.
5. Develops and/or facilitates training for employees.
6. Works with HR Manager on special projects and assignments as needed.
7. HR Online entry and management of information.
Employee Relations (40%)
1. Answers employees’ benefit questions and concerns.
2. Provides advice and counsel to managers and supervisors regarding personnel practices, policy, and employment laws.
3. Helps employees, supervisors, and department heads to settle work-related conflicts through advice and recommendation.
4. Works with HR Manager to conducts investigations to resolve employment-related issues and concerns.
5. Prepares appropriate documentation regarding employee issues to review with HR leadership.
6. Conducts exit interviews with people and discusses results with management.
7. Unemployment claims (works with HR Manager to complete).
Safety (20%)
1. Assists Health & Safety Manager to promote safety programs and provide safety expertise.
2. Performs or assists with accident investigations and necessary corrective action to prevent future incidents.
The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job. Other duties may be performed, both major and minor, which are not mentioned above. Incumbents may be requested to perform job-related tasks other than those specifically presented in this description.
JOB REQUIREMENTS
Knowledge, Skills, and Abilities
1. Personnel and Human Resources -- Knowledge of principles and procedures for personnel recruitment, selection, training, compensation and benefits, labor relations and negotiation, and personnel information systems.
2. Safety Management - Knowledge of federal, state and local environmental, health, and safety laws and requirements.
3. Conflict Management: Resolving conflict by weighing in on and resolving differences effectively.
4. Active Listening -- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
5. Confidentiality: Able to demonstrate confidentiality in the performance of duties. Complies with the established rules of operation, procedures, and policies when using company computers, peripheral hardware, and software. Individual passwords and any other confidential information regarding company records shall be kept confidential.
6. Problem Solving Skills: Builds a logical approach to address problems or opportunities or manage the situation at hand by drawing on one's knowledge and experience base, and calling on other references and resources as necessary.
7. Detail Attention: Ability to manage and execute work with a high degree of detail with accuracy and effectiveness.
8. Interpersonal Skills: Good interpersonal skills for collaboratively working with accounting staff and other company employees / consultants and customers. Receives delegated work in an appropriate manner. Provides and accepts suggestions and feedback positively.
9. Independence & Initiative: Good technical skills, including the ability to work independently, resourcefully solve problems and initiative to produce accurate work in a timely fashion and at the desired level of performance.
10. Computer Literacy: Ability to utilize a variety of computer software applications such as word processing, databases, internet searching applications, email applications and spreadsheet software.
11. Communication Skills: Must have excellent communication skills, both verbally and in writing and must specifically have a good command of the English language: oral and written. Effectively presents information to groups in a clear and diplomatic manner.
12. Customer-centric Approach: Consistently presents Perio, Inc. services and products in a positive manner, adhering to customer service guidelines and procedures as established by the company.
Summary Education & Experience Required
OTHER TESTING / LICENSES REQUIRED
1. Bachelor’s degree in Human Resources or related field.
2. Five years of experience in Human Resources, preferably in a manufacturing environment.
3. PHR or SPHR a plus.
4. Valid Driver’s License.
WORKING Enviroment
The job function is performed in an office setting requiring normal safety precautions. The work environment involves everyday risks or discomforts which require normal safety precautions typical of such office environments. Observance of all safety rules and guidelines is imperative and expected at all times. A willingness and ability to travel to the Dublin Office at least once a month.
Physical Demands
o Communicates orally and electronically with co-workers, clients and vendors in face-to-face, one-on-one, e-mail, telephone or group settings.
o The employee is subject to chemical compounds found in an office environment.
o The employee regularly must be able to complete the following activities in the course of his/her job: fingering, grasping, picking, pinching, typing, talking, hearing within normal ranges, and repetitive motion.
o The position requires “Sedentary Work” - Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Involves sitting most of the time. Occasionally requires heavy lifting of up to 40 pounds of shipping materials and boxes.
Supervisory resonsibilities
This position requires no direct supervision of individuals within the organization.
Employee Signature
I have read the above job description and understand its contents. I understand that the information contained herein is not intended to be an exhaustive list of all responsibilities, duties and qualifications required in performing the job.
______
Name (Please Print)
______
Signature
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Date
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