HR457 Ability to Generate Standard Letters

HR457 Ability to Generate Standard Letters


State of Connecticut

Core-CT Project

Application:HRMS

Module:Human Resources

Business Process:Monitor Health & Safety/Workers Compensation

Requirement Number:HR457

Requirement Title:Ability to System Generate Letters to Employees receiving Workers Comp

Module Leads: Lina Simonu, Lisa Lagus

  1. Requirement Description

Describe the requirement (gap). Include a description of the delivered PeopleSoft functionality.

The State of Connecticut needs the ability to generate letters to employees receiving Workers Compensation. There are three types of letters: one explains the percent type of claim, the second addresses employees receiving a 75% benefit with out supplemental pay, and the third speaks of receiving a check after the COP-9 cut off date, which refers to W-2 processing deadlines and results in a manual tax balance adjustment due to the date of the check. The current AWACS system is developing an automated process to produce these letters to the employees. It is not in production at this time. PeopleSoft, as delivered, does not provide standard letters for employees receiving worker’s compensation.

  1. Business Need

Provide a justification for the requirement. Include information about frequency, volume, number of users impacted, etc.

The aforementioned letters are needed to communicate detailed information regarding worker’s compensation to employees from each Agency.

  1. Required By: (Y/N)

Federal ____Agency ____Bargaining Unit __

State Statutory ____State Regulatory ____State Procedural ____

  1. Requirement Priority

_Low___(High, Medium, Low – please see “Requirements Prioritization Criteria”)

  1. Recommended Solution

Enter an “X” next to the appropriate category

___X___ Process Solution

_1__Option Number

______Application Modification

__Option Number

  1. Explanation for Recommendation

Provide reasons for recommendation. Please do not re-state the description of the solution itself.

Maintain the current manual process.

  1. Organizational Impact of Recommendation

Describe the changes to the organization that result from the recommended solution. Include a description of any role, process, statute, or bargaining unit agreement affected.

None identified.

  1. Process Solutions

Describe the possible Process Solutions. Include a description of impacts and benefits of each solution.

Option 1. Manually generate the letters to employees from each agency using the current word template. This is the current State process.

  1. Application Modifications

Describe the possible Application Modifications. Include a description of impacts and benefits of each solution.

Option 1.

Modification Type (On-line, Batch, Interface, Report, Workflow): Report

Complexity (Easy, Medium, Difficult): Difficult

Description: Create three standard letters to include all of the detailed claim information for employee notification. Add a letter code field to the Claim Detail page to indicate the letter to be generated. This is classified as difficult as the existing word templates include leave balance information, salary continuance detail including gross, taxes, deductions, and net pay as well as the calculated reimbursement amounts, and claim detail. Note: the TPA Reimbursement amount to the Agency is not stored in the HRMS system and would require an additional modification to store the information in order to generate the letter.

1 of 105/14/19

Top View