Insert school name here Volunteer and contractor induction planner

How to use this induction planner

This induction planner is a Word document that is to be used to plan and deliver appropriate induction for volunteers and contractors working in schools or other departmental work sites, including people providing religious instruction, youth workers and chaplains in schools. Responsible officers are to provide induction suited to the specific conditions of the work being undertaken and the time involved in completing the work. This planner indicates information a person may need while volunteering or working in departmental facilities.

  • Shaded content indicates information highly recommended for regular volunteers or contractors.
  • It is strongly suggested that responsible officers consider and plan for the induction requirements of new people prior to their arrival in the school or office.
  • Asking an experienced volunteer or staff member to support the new person is recommended wherever possible.
  • Subject matter

-select subjects to be covered from the list

-where indicated add or specify information and training related to the role

  • Delivery method(s)

-to cater for diverse learning preferences and abilities, a range of delivery methods are suggested

-select one or more delivery methodsto ensure understanding

-consider how understanding will be confirmed using the selected delivery methods

  • Reasonable adjustment

-delivery methods should be selected to enable access for people with disability where applicable

-if individuals require any adjustments to delivery of induction materials, this should be noted on the planner

  • Suggested timeframe

-timeframes given are suggestions only and may be adapted to the needs of the individual and the workplace

  • Who

-the person responsible for providing the information is recorded in this column

-record other providers where appropriate (e.g. Principal, WHSO)

  • Date

-dates to be inserted when the responsible officer/volunteer coordinator has confirmed understanding of the content

  • Signatures

-responsible officer/volunteer coordinator and person being inducted sign the Record of completed induction when induction is completed and understanding has been confirmed

A copy of the completed and signed planner is to be filed in the workplace and a copy provided for the individual. It is recommended that inductees are asked to complete an evaluation of their induction upon completion. An example questionnaire is provided in the Induction Guidelines.Feedback will inform updates to local induction to ensure consistent quality and appropriate delivery.

Volunteer and contractor induction planner

Name: ______Start date: ______

Responsible Officer: ______Contracted Company: ______

Subject matter / Select delivery method(s) / Reasonable adjustment / Suggested
timeframe / Who / Date
Orientation and socialisation
Orientation, facilities and introductions / move around / 1st day / Responsible officer
Role and reporting relationships (where appropriate) / one-to-one
group session / 1st day / Responsible officer
Work area, location of resources / move around / 1st day / Responsible officer
Code of School Behaviour
(where appropriate) / reading
discussion
group session / 1st week / Responsible officer/
Principal
Responsible use of social media
(Standard of practice) / reading
discussion / 1st week + / Responsible officer/
Principal
Mandatory Requirements
Working with Children check –
Blue Card application
(where appropriate) / one-to-one
group session / 1st day / Responsible officer/
administrative officer
Mandatory All-Staff Training Key messages / one-to-one
group session / 1st day / Responsible officer/
administrative officer
Fire/lockdown emergency training / group session
handbook
discussion / 1st day / Responsible officer/
WHSO
Desirable - as appropriate
Management of risk in curriculum activities -awareness / reading
discussion
group session / 1st week / Responsible officer/
Principal
Role specific information
Conditions of contract (where appropriate) / one-to-one / 1st day / Responsible officer/
P&C representative
Operational Guidelines for the specific program of work / one-to-one / 1st day / Principal/ Responsible officer
Asbestos management provisions / web-based information
discussion / as required / Responsible officer/
WHSO
Add further content where necessary
Record of completed induction
I, (print/type name), confirm that I have been provided with and understood the information detailed above.
Volunteer/Contractor Signature: ______Date: ______
Responsible Officer Signature: ______Date: ______

V8–May 2018

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