Medicare/Medicaid Sponsorship FAQs
How many people will attend the conference?
This year, we expect approximately 600 attendees, split between the various programs.
How many exhibitors do you expect this year?
We will have around 80 exhibitors.
What is the difference between a Sponsor Medicare/Medicaid conference registration and a Medicare/Medicaid Table Top Only registration?
Table top registrations will grant access to the exhibit area only. They do not include any educational sessions.
Does my agreement include a lead scanner?
Yes, as an exhibitor you will receive one lead scanner. Please fill out the lead scanner registration form (found on the exhibitor registration website) and pick up the scanner on site. This form must be completed by Thursday October 6 or you will be charged for a lead scanner. When you turn it in at the end of the conference, you will receive a flash drive containing all of your leads scanned.
Will I receive a list of conference attendees?
Yes, Lela will email this to you on a weekly basis (starting six weeks in advance of the conference). The list contains names, titles, and organizations. This will not contain any contact information as sharing that information is a violation of AHIP’s privacy policy.
When should I plan to have staff at our table?
Please refer to the exhibitor schedule located on the sponsor resource center. The breaks will be the high-traffic times in the exhibit area.
Does the exhibit hall have wireless Internet?
No. If you need Internet for your table top display, please order this directly from the hotel. The order form can be found on the resource center.
When is payment due?
Your payment due dates can be found on the first page of your sponsorship agreement.
If AHIP has not received payment according to the terms, you will be notified via e-mail and will have one week to submit payment. If payment has not been received one week after the e-mail notice, your table will be released and given to another applicant.