Job Description – Director of Asset Management

JOB DESCRIPTION

JOB TITLE: Director of AssetManagement

EXEMPT:

SALARY RANGE: Minimum: $82,000Maximum: $105,000

EMPLOYEE REPORTS TO: Executive Director

PREPARED BY: HR ManagerDATE: 01/21/16

APPROVED BY: Executive DirectorDATE: 01/22/16

EXPIRATION DATE: Until Filled

General Statement of Duties

Reporting to the Executive Director, the Director of Asset Management is senior staff person with primary responsibility for delivery of routine property services as defined in the PCC lease to residents of housing developments owned or managed by PCC. In general, this means the delivery of maintenance services, lease enforcement actions and public safety issues. To perform these functions, the Director has a staff consisting of an Attorney, Managers, maintenance staff, and various administrative and support staffwho are assigned a department portfolio and provided with project-based budgets for each asset assigned. The Director also assists the Executive Office with oversight of any private management entities that may be providing services to the Authority.

The Director of AssetManagement directly supervises the Managers and other support staff. The department’s staffing pattern includesCertified Occupancy Specialists,Managers, Foremen,Maintenance Mechanics, Maintenance Aides, and Janitorial staff, a Central Maintenance Unit, a Resident Selection Unit and a Program Monitoring/Lease Enforcement unit.

Key Duties/Essential Job Functions

  1. Manage the department budget and assist the Executive Office with preparation of the Annual Operating Budget.
  2. Develop strategies to ensure PCC’s properties provide attractive housing options while delivering necessary services to residents within established budget parameters.
  3. Annual performance evaluations
  4. Performance Matrix
  5. Ensuring all sites meet the standard PHAS scoring
  6. Coordination of required inspections to include but not limited to UPCS and REAC
  7. Oversee Resident Services (if we have that department) if not the managers still have to do some resident service activities.
  8. Oversee the Voluntary Compliance Agreement and 504 units.
  9. Reviewproperty budgets with each Manager at least monthly to determine if budget revisions or operational changes are required.
  10. Prepare monthly projections for the Executive Office on occupancy trends including turnover rates, rent collection levels, lease enforcement actions, etc.
  11. Work with Managers on developing work items suitable for funding through the Capital Fund. Help departmentdevelop strategies to advocate for development and portfolio modernization priorities.
  12. Develop specifications for third party contracts regarding specialized services necessary to maintain the developments as attractive and safe housing options.
  13. Coordinate with the Finance Department on insurance claims and Human Resources on worker safety programs.
  14. Coordinate with the Authority’s legal counsel and represent PCC as its court representative at eviction and other court proceedings.
  15. Meet with residents involved in “for cause” eviction matters as part of their conference process prior to any court proceedings. Support Managers engaged in rent collection activities including evictions.
  16. Participate in working groups and committees involved in review and development of new administrative systems and PCC policies when requested.
  17. Represent the Authority at meetings with private and public entities.
  18. Meet with and consult with resident groups. Attend Resident Council Meetings.
  19. Superviseand monitor the performance of support staff, Managers, Maintenance personnel and Resident Selection staff by clearly delineating expectations, priorities and work assignments to ensure the efficient management of PCC property.
  20. Keep the Authority informed of changes in all applicable HUD regulations, as well as State and Local laws pertaining to asset management.
  21. Provide input into annual operating and capital improvement budget preparation and monitor expenditures for all sites.
  22. Oversee the use of all PCC community rooms in coordination with other staff persons by arranging for the leasing of space to appropriate groups and establish guidelines and rules.
  23. Oversee the development and revision of the Authority policies and practices related to admission, resident transfers, occupancy standards, relocation, and all management related activities.
  24. Provide assistance to the Executive Staff in all aspects of the Authority’s administration as needed.
  25. Recommend and prioritize capital improvements within the framework of a five-year budget program. Actively participate in modernization planning process.
  26. Coordinate asset management operations with work of other Authority departments to ensure smooth and cost-effective asset management and maintenance.
  27. Responsible for monitoring performance of Managers in areas of annual re-certifications and accounts receivable, supervise and follow up on delinquent accounts, and eviction proceedings, including the monitoring of residents concerns.
  28. Travel out of state meetings is required.
  29. Perform all other duties as requested.

Qualifications/Education

Bachelor’s Degree in Public Administration, Urban Development or related field and ten years experience in low income or assisted housing programs. Demonstrated skills in lease enforcement, maintenance supervision and budget management. Must become a Certified Public Housing Manager (PHM) within one year of employment. Demonstrated ability to improve PHAS (Physical Housing Assessment System). Knowledge of Connecticut Tenant\Landlord Law. Proven ability to develop and work within property-level budgets. Knowledge of HUD regulations related to occupancy management. Knowledge of physical systems sufficient to coordinate maintenance priorities. Must have the ability to listen and communicate with a diverse group of individuals. Excellent communication skills both verbal and written. Must have strong knowledge of public housing programs, computer literate and keep up with technology. Able to work flexible hours and be a team player. Bilingual in Spanish and English, preferred but not mandatory. Proficient in Excel, MS Word, Power Point and basic knowledge of office computer software including Internet and E-mail systems. Must have a valid CT driver’s license within six months of employment.

Working Conditions/Physical Requirements

Typical office environment and able to attend meetings, trainings and travel to PCC sites unaccompanied.

AN EQUAL OPPORTUNITY EMPLOYER M/F/V

To Apply Please click on the link below:

Rev. 6/10/08

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HOUSING AUTHORITY OF THE CITY OF BRIDGEPORT