HOPKINTON COUNCIL PROCEEDINGS

October 12, 2015

Hopkinton City Council met in regular session this date at 7:00 p.m. in the council chambers with Mayor Harris presiding. Present at roll call were: Hucker, Davis, Porter, & Collmann. Absent: Buckner.

Also present at the meeting were: Dale Barrie, Dan & Judy Tucker, Monica Bales, Craig Wilson, Lynne Melchert, Pat Hucker, Jim Guthrie, Shawn Flanagan, Doug Melchert, and Amy Ries.

Month of September, 2015

FUND / RECEIPTS / EXPENDITURES
GENERAL / $20,426.79 / $19,815.52
ROAD USE TAX / $7,715.54 / $3,717.91
FIRE ENTERPRISE / $534.83
AMBULANCE / $5,485.78 / $314.39
PERPETUAL CARE / $2.71
EMPLOYEE BENEFITS / 3,991.76 / $2,575.98
EMERGENCY / 352.12
POOL PROJECT
SEWER FUNDS / $14,027.09 / $6,652.42
LOCAL OPTION SALES TAX
TIF / $1,630.73
DEBT SERVICE / $1,859.34

Collmann moved, second by Davis to approve the October 12, 2015 Agenda and the Consent Agenda including: minutes of the September 14, 2015 council meeting; library board report; utilities report; monthly budget and financial reports; bills approved by finance committee; building permits-none; cigarette permits- none; liquor license-none; meetings to attend-Data Technologies in Waverly Oct. 27th/Ries . Ayes: all. Carried.

Craig Wilson, Fire Dept., was present to update the Council. Department is looking at two tankers.

Dale Barrie, IA Rural Water Association, presented the results of the wastewater rate study completed for fiscal year ending June 30, 2015. Present financial condition was given in addition to what the next five years will look like. Suggested rates were provided as a flat rate and also based on usage.

Pat Hucker, Monica Bales, & Lynne Melchert, spoke on behalf of the Cemetery Board regarding the tree located in the older part of the cemetery that needs to be taken down and paving the roadway in the northern part that is currently gravel. Collmann moved, second by Davis to approve Weiner's Tree & Stump Removal's bid of $2,287.50 to remove the tree in the Cemetery paid out of the Tree Fund. Ayes: all. Carried. The tombstones that have to be moved while the tree is taken down and put back will be paid for out of the Cemetery's savings account. Some of these stones will have to have a cement base placed underneath before replacing the stones which will also be taken out of the Cemetery's savings account. Kluesner Construction provided a bid of $9,597.60 to asphalt the roadway. They will accept a payment plan extended over 4 fiscal years beginning with the current year. Work would be done June, 2016. Collmann moved, second by Davis to accept the proposal from Kluesner Construction in the amount of $9,597.60 payable in 4 fiscal years. Ayes: Hucker, Collmann, Davis. Nays: Porter. Carried.

Two livestock & chicken ordinance drafts were reviewed by the council. It was the consensus of the council to not move further with either draft. Council stated they want to look into updating the current nuisance ordinance instead.

Doug Melchert was present to update the council on wastewater operations. Tyler Cole passed his wastewater test and is now certified.

Mike Feldmann was not present.

The cost to renew the current health insurance policy for BC/BS from True North increased 11.85% beginning December 1, 2015. Cost of the single plan is $524.47/month and family plan $1,311.19/month. The dental coverage did not change, with the single coverage remaining at $28.15 and family $96.40. The City will continue to pay 80% of the family plan and 100% single. Renewal for the partial self funding for the health insurance will continue as employee deductible-employee pays $1,500 towards the single deductible and employee pays $3,000 towards the family deductible. Porter moved, second Collmann to approve health plan C53/A49 and dental plan 204. Ayes: all. Carried.

Mayor Harris appointed Council person Collmann to the Finance Committee in place of Buckner's absence.

Circle K Communications stated panels would be attached to the free standing tower behind Citizens State Bank if the projected was to move forward. Members of the council are concerned that a fence would not be placed around the structure. Council asked that a representative from Circle K Communications be present at the November meeting.

Hucker moved, second by Davis to approve the annual Urban Renewal Report for FY 2014-15 due December 1st. Ayes: all. Carried.

Davis moved, second by Hucker to approve the reimbursement agreement between persons taking EMT classes and the City of Hopkinton EMS. Ayes: all. Carried.

Iowa Codification Inc. reviewed a paper copy of the current City Code. After review, IA Codification stated the cost to produce the new code book will be $6,000 with payments spread over more than one fiscal year. Hucker moved, second by Collmann to accept Iowa Codification's bid. Ayes: all. Carried.

Council reviewed a draft of a City Council Procedural Rules policy. Resolution approving the policy will be presented at the November meeting.

Clerks Report: Clerk asked the Council if they would consider amending the ATV/UTV and golf cart ordinance making the annual renewal due May 1st of each year. An amendment will be considered at the next meeting.

Hucker moved, second by Collmann to adopt Resolution #04-2016 entitled, "APPROVING A MEMORANDUM OF UNDERSTANDING BETWEEN THE IOWA DEPARTMENT OF ADMINISTRATIVE SERVICES, STATE ACCOUNTING ENTERPRISE, AND CITY OF HOPKINTON, FOR PARTICIPATION IN THE INCOME OFFSET PROGRAM". Ayes: all. Carried.

Davis moved, second by Collmann to adopt Resolution #05-2016 entitled, "APPROVING IOWA OFFSET PROGRAM APPEAL PROCESS". Ayes: all. Carried.

Hucker moved, second by Porter to adopt Resolution #06-2016 entitled, "A RESOLUTION AUTHORIZING THE TAX INCREMENT FINANCING INDEBTEDNESS CERTIFICATION REQUEST". Ayes: all. Carried.

Council Comments: Porter stated he would talk to Mike about trimming tree limbs by the former Presbyterian Church that is partially blocking a stop sign.

Collmann moved, second by Porter for adjournment at 8:59 p.m.

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Cathy Harris, Mayor

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ATTEST: Amy M. Ries, City Clerk