Holy Resurrection Orthodox Church
REQUEST FOR PROPOSAL
Iconographer
PROJECT NAME: Iconostasis Iconography
Holy Resurrection Orthodox Church
5910 E 5th Street
Tucson, Arizona 85711
PH: 520-622-2265 FAX: 520-791-2197
February 25, 2015
Iconostasis IconographyProject
Tucson, Arizona
February 25, 2015
God bless you and thank you for your interest in the Holy Resurrection Orthodox Church’s Iconostasis Iconography Project. We are appreciative of your consideration, time and effort in submitting your proposal and we welcome and look forward to reviewing your work. This is an exciting time for our whole church family.
Please feel free to email us with any questions, concerns or clarifications, which you may require in order to complete the proposal.
Yours in Christ,
Holy Resurrection Orthodox Church
Iconostasis Iconography Committee
Tucson, AZ
REQUEST FOR PROPOSAL
ICONOSTASIS ICONOGRAPHY PROJECT
Holy Resurrection Orthodox Church
Tucson, AZ
Article I. INTRODUCTION
Holy Resurrection Orthodox Church (HROC) requests that you or yourorganization make a proposal for your services on our iconostasisiconography. The following proposal request will outline the project goals and detail the format in which your proposal should be submitted. Please read the timeline carefully. Considered proposals must meet the deadlines included in the timeline under Section 2.04.
Section 1.01Sponsorand Location of the Installation
Your proposal is forcreation and installation of specific iconson ouriconostasis located at Holy Resurrection Orthodox Church, 5910 E. 5th Street, Tucson, Arizona 85711.
Section 1.02Management
Holy Resurrection Iconography Committee will manage the project. They will be off location during the project's installation. The HROC Iconography Committee, specifically Loren Makus, will be responsible for the project's timely completion.
Section 1.03Contact Information
Please contact the HROC Iconography Committee at with any questions about the project.
Article II.THE PROJECT
Section 2.01Mission
HROC seeks proposals from iconographers for the main iconostasis of our newly constructed church. In the appendix you will find an image of the iconostasis of our church. This image accurately portrays the iconostasis, however, the icons have been computer generated as fillers. The icons do not exist.
The project is comprised of the following:
- Twenty seven icons of varying sizes as outlined in the appendix. The information of the specific icons including identification, location, shape and size is also included in the appendix.
- Installation of the icons on the church iconostasis.
- Iconographers are requested to submit with their proposalsas many examples of their work as possible. Examples can be photographs of previous works.
- Installation references, if any, should also be included in the proposal application.
- The selected iconographer must submit drawings of each icon for approval bythe HROC Iconography Committee in advance of execution of the icons. The drawings will be reviewed in a timely manner but iconographer should bear in mind that he/she is responsible to meet the installation timeline.
Section 2.02Project Specifications
Please refer to the appendix for the separate attachments describing the project specifications.
Section 2.03Contractor/Iconographer Requirements
- The iconographer must be capable of producing work consistent with the samples of work submitted in the proposal.
- The iconographer will need to show ability to complete the installationof the icons in the HROC iconostasis.
- The iconographer will need to submit adequate or reasonable proof that he/she is capable of meeting the project deadline.
- The iconographer is to provide a list of materials and media to complete the project.
In order to complete the iconostasis iconography project, we have set the following timetable. This timetable is subject to change by the Holy Resurrection Iconography Committee.
Section 2.04Timeline
Proposal Milestones:Date:
Requests for proposals sent outFebruary 25, 2015
Letter of IntentApril 15, 2015
Last day to submit completed proposals May 30, 2015
Notification of results of proposal applications June 30, 2015
Post Award Milestones:
First drawing: Thirty days after notification of final selection.
Project completion: Six months after notification of final selection. *
*The Iconography Committee may extend the completion deadline dependent upon medium of execution (egg tempera, acrylic, or oil) and pre-determined conditions submitted in the proposal.
Article III. THE PROPOSAL
Section 3.01 Summary of Proposal
(a) Expectations
Contract will be awarded based on the information presented in the proposals received. We will award the contract based on the proposal expected to be the most beneficial to our project in consideration of a variety of factors. Holy Resurrection Orthodox Church reserves the right to award more than one contract, award contracts before the proposal deadline listed in the timeline, award contracts before all proposals are received, and refuse any contract without obligation to Holy Resurrection Orthodox Church or to the iconographer or organization offering the proposal.
(b) Response Deadline
Please forward a letter of intent by April 15, 2015 to . Please identify the subject of your email as ‘Letter of Intent’.
(c)Proposal Deadline
All proposals must be submitted to HROC Iconography Committee by May 30, 2015 to be considered for their contribution to the Iconostasis Iconography. Send proposals to . Please identify the subject of your email as ‘Final Proposal’. Proposals may also be submitted via hard copy, if so then “Final Proposal” Packages must be received at the church mailing address postmarked by May 30.
(d)Selection Criteria
All offers submitted will be considered based upon the materials provided in the proposal. Consideration will be given to performance projections as well as cost and staff requirements. Only those proposals submitted by the deadline above will be considered. The following criteria will be the primary considerations for selecting a proposal:
1. Submission of all proposals in the correct format by the stated deadline.
2. The perceived effectiveness of the proposal's solution for Holy Resurrection Orthodox Church's stated mission.
3. The perceived ability of the proposing iconographer or organization to deliver their services set forth in the proposal.
4. The proposing iconographer or organization's past performance in delivering similar services.
5. Availability of sufficient highly qualified personnel with the required skills for the specific approach proposed.
6. Overall cost of the proposal.
Holy Resurrection Orthodox Church may suspend or discontinue proposals at any time without notice or obligation to the iconographer ororganization that submitted the proposal.
Section 3.02PROPOSAL DETAILS
(a)Organization/Iconographer Summary
Include a brief history of you or yourorganization including your past experience in dealing with similar projects. Names of those persons authorized to sign contracts for you or your business is also requested.
(b)Capabilities, Methodology and Media
Detail your or your organization's capabilities in delivering the requests in this proposal. You should use this section to outline specifically your proposed method for achieving your goal. This should include a detailed timeline of milestones for completing the project. You should also include themethods that you will use to write and complete your iconography, ex: specific techniques for application of paint, gold leaf etc.
(c)Expected Results
Use this section to summarize the expected results of your methodology listed above. This should include a summary of your timeline for completing the project.
(d)Executives, Staffing, and Management
List the person or people in charge of completing the project and a summary of their background. You should also use this section to list the projected staffing, their functionsand estimated costs. Specify how you will complete the installation of the icons in the HROC iconostasis.
(e)Communication
Explain how you intend to communicatewith the HROC Iconography Committee to provide progress reports and to ensure the project stays on schedule.
(f)Equipment
Detail the equipment necessities as well as their estimated cost, including equipment for installation. If you will need additional services or space from Holy Resurrection Orthodox Church you should list those requirements here with a brief explanation.
(g)Expense Breakdown
Provide a detailed list of all expected expenses, including travel and lodging if pertinent.
(h)Expense Summary
Give a brief summary of the total costs for your proposed contract. You may also include a brief explanation of the contributing costs to the total cost.
(i)Licensing and Bonding
If applicable, include the details of your licenses and bonds for the services you are proposing. If possible, enclose proof of your licenses and bonds.
(j)Insurance
Provide the details of insurance you or your organization will provide for your staff and the project. For insurance purposes, Holy Resurrection Orthodox Church will consider ownership of the icons when the iconostasis is completed, i.e., the iconographer will maintain ownership of the icons until the icons are installed in the HROC Iconostasis. If icons are installed over a period of time, they can be released to HROC individually as outlined in your proposal and HROC will assume ownership and insure as agreed.
(k) References
Provide references from similar past projects.