Holy Redeemer Catholic Church Facility Use
Operating Procedures and Guidelines
Objective: It is the expressed desire of Holy Redeemer Catholic Church to share the use of its facilities or grounds. Furthermore, we would like to maintain a fair and reasonable cost recovery schedule for use of the property.
SCHEDULING
1) Holy Redeemer wishes to share the use of its facilities to support the community wherever possible but must establish at the outset that its own ministry obligations and responsibilities (i.e. service commitments) take primary scheduling position to that of any requesting entity.
2) In order to best accommodate the needs of each individual requester, Holy Redeemer must ask that each party seeking to use its facilities submit Appendix B (Application Form) at least 4 full weeks prior to the scheduled event to our parish office.
DEPOSITS/CHARGES/FEES
- Please refer to the enclosed chart, Appendix A (Deposit/Fee Schedule), regarding the specific costs (deposits, charges, or fees) applicable to a requested event. Unless specified otherwise, the charges cover a period of up to eight hours per day.
- Applicable deposits are required upon submission of the event form. These deposits are refundable in the event of cancellation, if notice is made 14 days prior to the reserved date and if no expense is incurred by the church. The balance due (costs or fees) must be submitted 7 days prior to the event or the use of the facilities.
- Refundable deposits will be returned within 10 business days following the event except where actual or reasonable reductions are incurred for the replacement/repair of any loss or damage (above and beyond normal wear and tear).
- Checks or money orders submitted for payment of deposits (in advance) or for charges or fees incurred (post-event) must be made payable to Holy Redeemer Catholic Church.
- For events that will end after 10pm, the party responsible using the social hall will need to stop by to pick the key from the parish office. This key needs to be returned the Monday immediately following the weekend event. (Appendix C item)
BEHAVIOR ON GROUNDS
1. The applicant agrees by submission of the application that all attendees to the event will conduct themselves in a manner befitting non-disruptive, non-destructive civility and such as to demonstrate respect for the sacred church grounds.
2. Children under 14 years of age MUST, at all times, be under the direct supervision of their parent(s) or responsible adult (21 years of age or older). This applies to all premises, both indoors and outdoors. Parent(s), legal guardian or applicant bear full responsibility for their children’s behavior and safety.
3. No persons under the age of 21 may consume alcohol on the premises.
4. Alcoholic beverages of less than 20% alcohol content (e.g. beer, wine and champagne) may be served to adult guests. Beverages, alcoholic and non-alcoholic alike, will be consumed ONLY within the Social Hall. ** The user must agree at the time of application, that any guest, in the opinion of a representative of Holy Redeemer is under the influence by way of their alcoholic consumption that they will be prevented from any further consumption. If such person refuses to cooperate, users agree to arrange transportation off the premises in a prompt and safe manner. Furthermore, any person exhibiting alcoholic impaired faculties will be brought to the attention of the user who directs their safe exit from the premises.
5. Smoking is not permitted inside the social hall. Cigarette butts must be discarded in designated receptacles located outside each facility.
6. The kitchen is available for warming up food. This does not include food, staples or consumables currently on hand for Parish use.
7. Publicity or advertising for any user function scheduled at Holy Redeemer, whether through any media other than word of mouth or standard and normal invitations (analogous to a wedding invitation), must be approved by the Pastor. Not complying with this request may result in cancellation of the usage agreement by the church and forfeiture of all deposits.
POST EVENT CLEANUP
1. Cleanup of the premises and contents used both indoors and outdoors, to the original condition are the RESPONSIBILITY OF THE USER. Replacement or repairs of the damaged facilities at current costs will be deducted from all deposits. Costs that exceed said deposit will be billed to the user. CLEANUP shall include sweeping of the floor, walkways, returning tables and chairs to its original place. Rooms used for dressing or any other reason, will be cleaned and returned to their original condition. All refuse, indoors and outdoors, must be deposited in the dumpster next to the Youth Center. Cleanup is expected to be undertaken directly following the function unless other arrangements were made in advance.
2. For kitchen cleanup, please refer to Appendix C (Kitchen Cleaning Check List).
3. The grounds outside the facility(s) utilized during the event must be cleaned too – trash picked up.
APPENDIX A
Holy Redeemer Catholic Church Facility Use Fee Schedule
Parish Hall Capacity – 350 people
8 hour block ($100 each extra hour) – This includes the time necessary for set-up. All events must be completed by 10pm.
Liability Insurance Fee – $100 – Until midnight
$120 – After midnight
Deposit - $350.00 (Includes the $150.00 cleaning deposit)
If the facility is in good condition and no cleanup by maintenance is required, the $150.00 cleaning deposit will be refunded.
Suggested minimum donation - $400.00 - This is in addition to the $350.00 deposit.
APPENDIX B
USE OF FACILITIES AGREEMENT FORM
Please complete the following form with pertinent information for the proposed event and submit to the church office for scheduling and confirmation.
Event: ______Date:______Time:______
Facility(s):______# of people attending:______
Contact Person: ______Phone # & E-Mail:______
Additional significant information &/or requirements:
______
______
______
______
Deposit Required:______Date Remitted:______
Amount Remitted:______
Signature: ______Date:______
Received on: ______Received by:______
Approved by: Date:
APPENDIX C
HOLY REDEEMER CATHOLIC CHURCH CLEANUP PROCEDURES
Check List
Check If used Item How to Clean
______Countertops Wipe off all countertops with a sponge
cloth with any brand of kitchen cleaner.
Then dry wipe with a paper towel.
______Sinks Use the small sink next to the ice machine
for hand washing ONLY. The two position
sink is for all normal food preparation or
kitchen cleaning. Remove all food particles
from each sink and empty into garbage
containers and then each sink is to be
cleaned with a soft scrub cleanser or
Comet. Dish towels used are to be taken,
laundered and returned.
______Recycle bins Place all recyclables in its corresponding
bin, e.g. paper, cans, plastic and glass.
______Trash Cans Remove full/partially filled bags from the
trash cans, tie then close & throw the bags
in the dumpster located next to the Youth
Center. Then replace the liner with proper sized bag.
______Floors Wipe up spills as they occur. Sweep the
entire floor at the end of an event & then
mop with PLAIN WATER ONLY. Return mop
bucket & mop to the men’s room. Please
do not place the mop against the wall to
dry. Leave nothing on the floor (empty container, card board boxes, cutting boards, dry goods, etc).
______Coffee Maker All carafes are to be rinsed out and placed
next to the coffee maker after use. Empty
the filter holder and rinse. Turn off all
burners and the unit itself before wiping it
down.
______Ice Maker Use only the scoop that is in the holder.
______Microwaves Remove any food particles and wipe it out,
inside and out.
______Refrigerator Dispose of all unused food, do not leave
anything in the refrigerator unless it has
been prearranged. If food is left in the unit,
please mark the package with its date and
contents. Wipe down all spills inside the
unit and out.
______Freezer SAME AS ABOVE.
______Stove Turn on hood fan every time the stove, grill
and/or oven is used. Turn it off when
finished. An extreme spill must be cleaned
from tray below the burners. Oven doors
must be wiped down both inside and out
along with any spills inside the oven itself.
______Air Conditioning Please turn all thermostats back to 80F.
______Electricity Turn off all lights in the facility, including
the restrooms.
______Security Insure all windows and doors are locked.
Return keys, if provided.
Date:______
Key was returned by:______
By signing here guarantees that all cleaning procedures were executed.