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Holt Athletic Booster Club

Meeting called to order 9/18/17 @ 7:04 pm Michelle Gilsdorf, SecretaryLocation: E114/EMIC

Attending:

☒Baldwin / Amy/Chad (Baseball) / ☒Jacobs / Kim (Treasurer) / ☒Russell / Karen (Lacrosse-Boys)
☐Granger / Chrissy(Girls Lacrosse) / ☒Dana / Johnson (Conc. Coord) / ☒Sadler / Renee (Athletic Dir)
☐Cardenas / Nadia (Conc. Coord) / ☒Kline / Jamie (Gymnastics) / ☒Shaft / Rocky (Wrestling)
☐Corkwell / Nikki (Boys Tennis) / ☒LaVigne / Sarah
(Baseball) / ☐Schray / Mandie (Boys Soccer)
☒Curry / Laura (Boys Basketball) / ☐McKeon / Kim (Softball) / ☐Seibly / Karen
☒Davenport / Bernice (Script) / ☐Mraz / Cathy (Boys Swimming) / ☒Simmel / Klint (Boys Tennis)
☒Gloria / Cline (Volleyball) / ☐Ottinger / Matt (Girls Lacrosse 7/8) / ☒Slater / Kathy (Girls Soccer)
☒Douglas / Gail (Cross Country/Track) / ☒Penske / Cindi (Cross Country/track) / ☒Smith / Becky (Wrestling)
☒Gilsdorf / Michelle (Secretary) / ☒Pingston / Julie (Football) / ☒Stratz / Rick (Girls Golf)
☒ Granger / Stan (Lacrosse-Boys) / ☐Pride / Chad (Boys Soccer) / ☐Stuber Powell / Lesha (Girls Soccer)
☐Hammond / Colleen (Bowling) / ☒Rice / Tom (Hockey) / ☒Symborski / Linda (Girls Tennis)
☒Hasen / Laura (Cross Country/Track) / ☒Rosales / Chris (Head Concessions) / ☒Traub / Jenny (Varsity Dance)
☒Hoerner / Becky(Treasurer) / ☒Russell / Steve (Lacrosse-Boys) / ☐Webb / Camelia (Cheer)
☒Holt / Ann (Girls Soccer)

Approval of meeting minutes of 8/21/17 moved to approve by Jamie Kline, Script/Gymnastics, seconded byKathy Slater, Concession Coordinator no one opposed, minutes passed.

Secretary:

Everyone should sign in on the sheet by the door.

Board Change:

Becky Hoerner nominated Michelle Gilsdorf as President. All voted this decision in, no one opposed.

Becky will be interim Secretary until we can find a replacement.

Athletic Director:

Renee Sadler, Athletic Director, shared that Lacrosse has been a club until now, and has now been accepted in as a School Sport (Varsity). Their club boosters will have to be rolled into our school boosters, all the details will have to be gone over and merged in.

Steve and Karen Russell are the new Lacrosse Boys reps.

Lacrosse can run just like soccer, or baseball.

Action: Lacrosse will need a stamp and deposit items.

Action: Checking account will have to be merged in.

Action: Stands and product will have to be worked out.

Boys Lacrosse meets at the Jr. High and the Girls Lacrosse meets at North campus.

Senior Game is the last football game. The Veterans game will not occur this year because we only have 4 games.

On Oct 18th, Renee plans on having a parent meeting.

Treasurers:

At every Boosters meeting check your folders in the treasurer box to see if you have anything.

Make sure you take a picture of what you are depositing and send it to .

PO information

  • Payments with Tax made directly to a vendor within 2 weeks must go through the boosters direct. The Boosters are not considered a tax deferred account only the school is.
  • Payments made without tax directly to a vendor to be paid out in about 6-8 weeks must go through the school Athletic Dept. The standard assumption to make it worth your while would be anything approximately over $500.
  • Before turning a PO request into the school it needs to go through the Boosters first to get their signatures approving there are funds available to cover this purchase in your account. Renee will not process PO’s without booster’sapproval /signature.
  • Make Checks payable on the form to Holt Public Schools on the description in the “For line “ you can put your vendors ex (Johnny Macs)
  • Mrs. Kimberly Bails, Secretary in the Athletic Dept. can help you with any questions for your PO Tel: 517-694-2383, or our Treasurers at .
  • The school cuts checks every Tuesday. Vendors will accept a school PO even if they tell you they won’t. They know when dealing with a school turnaround time is going to be a little slow with regard to payment. You should still be able to receive your product first.

Each team should have a signed Financial Agreement with the Treasurers. You should also have been given the stamp and stamp pad for deposits from the previous rep. You should have deposit slips as well.

Concessions:

We need to make sure we have enough workers to fill positions at the concessions and 50/50 parking.

If you need to split nights or change nights because you can’t get enough workers or have problems please let the concessions coordinator assigned to that night know right away.

You can always try to get some alumni or grandparents to help.

There is an example of the cash box sheet you need to fill out along with an(abc} description of how to fill out the form. All final sheets should have a picture taken of it and sent to .

The money or deposits for concessions get picked up from Renee after the game and is kept in the safe.
All deposits should be in a locked bag only. Every time a deposit is made a receipt gets sent from Dart Bank.

Fundraising:

Tennis -Texas Roadhouse night Oct 3rd, 4pm-10 pm: A percentage of each dinner check will be donated to Holt Tennis.

Baseball- selling coupon books in Sept also a Casino Bus trip is planned for Oct. and Little Caesars at Christmas, and Blaze Pizza night.

Swim will be doing apple pies again 2nd week in Nov. Should have a table set up at one of the football games to order. You may also contact Becky or Kim and they can give you more info.

Michelle will check into fundraiser for Smile Amazon.

Scrip-Michelle resent the applications to join scrip. Anyone needing more information can contact Jamie Kline.

Jamie training a replacement of Bernice Davenport.

Holt Softball will be having a can collection on Sunday, November 5. They will be coming to neighborhoods and collecting them from 10-1.

Meeting adjourned at 8:38 p.m.

Next Meeting October 16, Room E114/EMIC 7pm