Holiday on the Hilltop Parade
Presented by:
St. Clairsville Area Chamber of Commerce
Sunday November 19th, 2017 ~ 2 PM
Please complete this application packet in its entirety. Please be specific as possible when completing this packet. The deadline for the entries in October 27th, 2017 and entries are limited to 75. Any application submitted without the required forms and entry fee will be placed on a waiting list and may be excluded from the parade. Incomplete applications and those received after this deadline, may be considered if space permits. Line-up begins at 12 noon. Those submitting applications after the October 27th, 2017 deadline must include a $10.00 late fee.
PLEASE PRINT
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ORGANIZATION NAME: ______
CONTACT NAME: ______
ADDRESS: ______CITY: ______STATE: _____ ZIP: ______
PHONE: ______EMAIL: ______
PLEASE FILL OUT THE INFORMATION BELOW THAT PERTAINS TO YOUR ENTRY
PRICING BY TYPE OF ENTRY
Chamber Member-Commercial, 501c-3 Non-profit Org., Dance Team or Horse Unit$50.00
Non-Chamber Member-Commercial $65.00
Band/Police/Fire or EMS/Veteran or Military No Charge
EXTRA
Premier Placement 1st 10 spots behind the Grand Marshall$100.0
PARADE ENTRY - CATEGORIES
(Please circle your type of entry)
Fire Department/ EMSDecorated Vehicle only-no float
Military / VeteranMarching Unit / Band
Walking Unit Only – no float, no vehicleDance Unit
Mascot Only – no float, no vehicleHorse Unit
Homemade FloatRented Float
WILL YOUR GROUP BE PERFORMING? YES NO
PARADE AWARDS: 1 Best Float and 1 Best Performance Group
SECTION 1 – ALL ENTRIES COMPLETE
Entry Theme: ______Music: yes: ______no: ______
Special Features: ______
Total Length of Unit (including vehicle pulling float): ______
Distributing Candy or other materials during Parade: yes: ______no: ______Type: ______
(ALL MTERIAL, CANDY, ETC. DISTRIBUTED MUST BE HANDED BY A WALKER. NO THROWING CANDY)
Will perform for judges: yes: ______no: ______
Will have animals with entry (not horse unit): yes: ______no: ______
SECTION 2 – FOR DANCE UNITS ONLY
Name of Dance Team: ______
Number of Participants: ______Music Title or Theme: ______
SECTION 3 – FOR HORSE UNITS ONLY
Name of Unit: ______Number of Horses: ______
Type of Cleanup Provided: ______
SECTION 4 – BANDS ONLY
School / Band Name: ______
Number in Band: ______Song(s) Performing: ______
DESCRIPTION OF ENTRY
(Include drawing or picture if possible / Continue on back if needed)
**Please include as much information as possible. We encourage you to be creative in your description of the entry. This will be used during the live parade as well as in the airing of the parade on television. Please be specific. In order for your entry to be accepted, this description must be submitted with the parade application. If you do not complete the description form, your entry will be placed on a waiting list until the description form is received. Due to the limited number of entries in the parade, you could be excluded.
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PARTICIPANTS RESPONSIBILITY AGREEMENT
Article 1: It is agreed that the undersigned intends to be a participant in the Holiday on the Hilltop St. Clairsville Christmas Parade, presented by the St. Clairsville Area Chamber of Commerce held in & on the streets of St. Clairsville, Ohio on Sunday November 19th, 2017. Participant acknowledges that he/she has read all the rules and regulations as promulgated by the Chamber regarding safety measures, and understands its content.
Article 2: Be it further agreed that the Participant does hereby accept and acknowledge full and total responsibility for his/her actions and activities during the course of the Parade en-route, and does accept and acknowledge the fact that the St. Clairsville Area Chamber of Commerce, The Parade Committee and any and all sponsors, chamber staff and/or Board of Directors, expressly offer no indemnification to Participant understands that the St. Clairsville Area Chamber of Commerce, the Parade and any and all sponsors are not insurers of the participants and are not to be held liable for any damages or injuries.
Article 3: It is further agreed that Participant agrees to assume full responsibility for his/her activity that involves the offering, delivery, or distribution, in any manner whatsoever, of goods or candies to members of the public who constitute the Parade audience. These goods or candies must be handed out or gently tossed by a walker. They are NOT to be thrown from moving vehicle or float to ensure the safety of those along the parade route.
Article 4: In the event that any rules are broken, Participant will hold harmless the St. Clairsville Area Chamber of Commerce, its staff and Board of Directors and will be responsible for any damages and /or legal expenses resulting from Participant’s activities.
I, the undersigned Participant, have read, understand and agree with all Articles of the Participant Responsibility Agreement listed above and the enclosed Guidelines and Rule for the 2017 St. Clairsville Area Chamber of Commerce Christmas Parade on behalf of the organization, entity or participant identified below have affixed my signature this
______day of ______, 2017
By: ______
Participant (sign) Entity or Organization Name
Name: ______Email: ______
Person in Charge (please print)
Rules & Regulations:
All rules and regulations regarding entries will be strictly enforced. All matters and questions not covered by these rules are subject to the decision of the Parade Committee and the St. Clairsville Area Chamber of Commerce. All amendments, additions and interpretations of these rules are at the discretion of the Parade Committee.
Parade Cancellation:
In case if inclement weather the Parade may be delayed, but not cancelled or rescheduled.
Violations of Rules and Regulations / Penalties:
Failure to follow the rules and regulations set forth above or at the discretion of the Parade Committee or representative will result in removal from the Parade lineup and loss of any previously paid entry fee.
I, ______(print name), as a representative of ______hereby understand and agree on behalf of myself and my organization or entity to abide by all of the rules set forth by the St. Clairsville Area Chamber of Commerce and the Parade Committee. I also understand that I am responsible for ensuring that my unit will adhere to these rules and that for any reason if we do not follow these Rules and Regulations including the violations of Rules section. I confirm that I will ensure that my organization, entity and /or participant in the Parade will conform to the Rules and Regulations set forth herein as well by any and all directions of the St. Clairsville Area Chamber of Commerce, the Parade Committee and /or their representative(s).
Signature: ______
Make all checks payable to St. Clairsville Area Chamber of Commerce
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