HIGHLAND WATER DISTRICT
PO BOX 158, (24602 OLD OWEN RD)
MONROE, WA98272-0158
PHONE (360) 794-6900
MINUTES FOR THE REGULAR MEETINGOF THE BOARD OF COMMISSIONERS OF HIGHLAND WATER DISTRICT ON THURSDAYNOVEMBER 9, 2017
Call to order:Commissioner Sheppard announced that a quorum of the board was present and called the meeting to order at 6:00 p.m.
Commissioners present:Donovan Sheppard, Ted Stonebridge,(Richard Johnson excused)
Staff and Contractors:Ray Phelps; Susan Forbes
Prior Minutes:The Commissioners reviewed the minutes for the October 12, 2017meeting. Commissioner Stonebridge made a motion to approve the minutes as written. Commissioner Sheppard seconded the motion and it carried.
Engineer:Nothing for this meeting.
Attorney:Nothing for this meeting.
Field Supervisor:
A.Usage:Unaccounted for usage for HWD for October was 20% and for Friar Creek it was 6%.There was some discussion. A service line leak and broken bottom plate had been repaired.
B.50 years:Highland Water has been an entity for 50 years this year. The original association was started in July of 1967.
C.NW Admin Audit:The auditors for the employee union insurance came and did the usual audit for the current contract period. Everything was fine.
D.Wild Sky Div. II:The District received a notice from the County Planning and Development Dept. that Division II for Wild Sky on Woods Lake Rd has been reviewed and a comment period set. There was a short discussion. The developer has not contacted the District for a DEA yet.
E.Customer Letter:A letter was sent to the customer that owned the dog that bit the field employee.
F.Sno CoFinance Dept:There was a lengthy discussion regarding some issues the District had in September and October that were directly caused by the Snohomish County Finance Dept. A letter to the Finance Dept. was discussed and signed by the Office Manager and Commissioners. A copy will be forwarded to the County Executive.
G.Employment Security:The District received several forms and notifications from the Employment Security Dept. regarding our former employee that walked off of the job. A reply was prepared by the District and sent to the Employment Security Dept. stating that under the circumstances the District does not feel we should be charged for unemployment payments. There was a short discussion.
Commissioners:
A. Financials:The financials for October2017 weregiven to the Commissioners to review. There was a short discussion.
B. Draft Budget:The Commissioners had been given a draft budget to review. There was some discussion and Commissioner Johnson had dropped his comments off to the District since he could not attend the meeting. It was a consensus of the Commissioners to hold the 2018 Budget Hearing at the December 14th meeting. It will be published.
Vouchers/Payroll:Commissioner Sheppardmade a motion to approve vouchers 5602 through 5623 in the amount of $51,016.75.Commissioner Sheppard seconded the motion and it carried. Commissioner Sheppard made a motion to approve payroll for Novemberin the amount of $15,477.92. Commissioner Stonebridge seconded the motion and it carried.
Next meeting:The next regular meetingand Budget Hearing will be held on Thursday,December 14, 2017 at 6p.m. at the District office at 24602 Old Owen Rd, Monroe, WA 98272.
Concluded:The meeting was concluded at 7:05pmNovember 9, 2017.
Approved:December 14, 2017
Attended__ Absent__
Ted Stonebridge, Vice President
Attended__ Absent__
Richard Johnson, Secretary
Attended__ Absent__
Donovan Sheppard, President
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Minutes of the Regular Meeting
of November 9, 2017