Higham Ferrers Town Council
Sandra Mitcham BA(Hons) Town Hall
FILCM Market Square
Town Clerk Higham Ferrers Rushden
Northamptonshire
NN10 8BT
( 01933 312075 / SUCCESSOR TOWN COUNCIL TOTHE BOROUGH OF HIGHAM FERRERS
1251 - 1974 /
Email:
To: The Members of the Policy and Resources Committee.
You are hereby summoned to attend a meeting of the Policy and Resources Committee to be held in The Town Hall, Market Square, Higham Ferrers on Tuesday 10th February 2015 at 7.30 pm for the purpose of transacting the following business.
Mrs Sandra Mitcham. BA(Hons), FILCM
Town Clerk
Date: 4th February 2015
AGENDA
1. / APOLOGIESTo receive and accept apologies for absence.
2. / DECLARATIONS OF INTEREST
To receive Declarations of Interest. To receive Declarations of Interest – Disclosable Pecuniary Interests or Other Interests and the nature of those interests relating to items on the agenda.
3. / MINUTES
To approve and sign as a correct record the Minutes of the meeting of the Policy and Resources Committee held on 11th November 2014. Pages 1-17 (copy herewith).
4. / PUBLIC FORUM (15 minutes)
To allow any member of the public to address the meeting for a period of no longer than three minutes each.
5. / COUNCIL PROJECTS
To receive and update from the Town Clerk on current projects. Pages 18-22 (copy herewith)
6.
6.1.
6.2.
6.3.
6.4. / POLICIES
To review the following policies:- Pages 23 -43(copy herewith)
Sickness Absence Policy.
Data Protection Policy.
Retirement Policy.
Standing Orders.
7.
7.1.
7.2. / To adopt the following policies:-
Statement of Community Engagement. Pages 44-47 (copy herewith)
Training Statement of Intent. Page 48 (copy herewith)
8. / RISK ASSESSMENTS
8.1.
8.2. / To review the Risk Assessments. Pages 49-54 (copy herewith)
To note the annual inspection report of the Fitzwilliam Leys Play Area. Pages 55-56 (copy herewith)
9. / REVIEW OF COUNCIL INTERNAL CONTROLS AND INTERNAL AUDIT
To review Internal Controls and Internal Audit. Pages 57- 62(copy herewith)
10. / REVIEW OF ASSET REGISTER
To review the asset register. Pages 63 -69 (copy herewith)
11. / REVIEW OF INSURANCE
To review the insurance cover. (To follow)
12. / REVIEW OF INVESTMENTS
To review the investments of the Council. Pages 70 -72 (copy herewith)
13. / APPOINTMENT OF INDEPENDENT INTERNAL AUDITOR FOR 2015/16
To appoint NCALC Internal Audit Service as Independent Internal Auditor for 2015/16.
14. / MAYORS ALLOWANCE.
To undertake a review of the Mayors Allowance. Pages 73 – 73 (copy herewith)
15. / LOCAL COUNCIL AWARD SCHEME
To consider a report from the Town Clerk on the Local Council Award Scheme. (Successor to the Quality Council Scheme). Pages 75-81 (copy herewith)
16. / COUNCIL IT SYSTEM INCLUDING BACK-UP
To consider a report from the Town Clerk on the possible purchase of a Synology NAS Drive including back up options. Pages 82 -83 (copy herewith)
17. / TREE WORKS
To consider expenditure on tree works and tree surveys for 2015/16. Page 84 (copy herewith)
18. / ANNUAL CLOCK SERVICE
To consider whether to enter into a long term agreement for the Annual Church Clock Service. Pages 85 – 86 (copy herewith)
19. / PERSONAL LICENCE TRAINING
To consider expenditure on Personal Licence Training for a member of staff. Page 87 (copy herewith)
20. / DONATIONS
To consider a request for a donation from the County Air Ambulance Trust. Page 88 (copy herewith)
21. / FORWARD/BUSINESS PLAN
To consider the draft Forward/Business Plan. Pages 89 -98 (copy herewith)
22. / STREETLIGHTING
To consider report on up upgrading of streetlights to ‘Heritage Lights’ in Market Square, College Street, Wood Street and High Street. Pages 99 (copy herewith)
23. / CCTV
To consider report from Town Clerk on CCTV Provision in Higham Ferrers. (To follow)
24. / REPAIRS TO COLD WATER PIPES -5 COLLEGE STREET
To consider expenditure on internal re-piping of Cold Water Services to 5 College Street, Higham Ferrers. Page 100 (copy herewith)
25. / ITEMS TO REPORT
To report on any items not included on the agenda. No decisions can be taken under this item.
26. / DATE OF NEXT MEETING.
10th March 2015.