For this assignment, you will type the summary paragraph of the story you heard in Microsoft Word. The instructor will demonstrate these steps, but ask questions any time you need assistance!
Before we get started, the tools for this assignment are located on the top tabs. These are tabs:
Here are the steps:
1. Open MS Word in the Office 2007 folder.
2. In the top left corner, type a heading on three lines: your first and last name, VESL, and the date.
3. For the title, click the Insert tab and choose Word Art. Click on the style you prefer. Type in your title in the Text box.
Click on the Arrow in the font box to change the letter style (font). Click OK.
4. Center your Word Art title. On the Home tab, click on the Center Alignment or press the control key and the E key [CTRL] + [E] at the same time.
5. Indent the first line [Tab] and type your sentences. Remember to space only one time between words. Space two times after a period.
6. After you have finished typing, do a readability check and spelling and grammar check. Readability will tell you information about your writing level.
a. Click the Microsoft Office Buttonand then click Word Options.
Click Proofing. Make sure Check grammar with spelling is selected. Under When correcting grammar in Word, select the Show readability statistics check box.
b. Words underlined in green have incorrect grammar. Words underlined in red have incorrect spelling. That means the spelling is incorrect. Check your document for spelling and grammar errors. Click on the Review tab, and click on the ABC.
Click “Change” for necessary changes. Remember that Microsoft Word does not understand words from other languages, such as your name, so choose “Ignore.”
When the spell check finishes, you will see a statistics box like this one:
Look at the statistics for your writing. Under “Counts,” you will see the number of words in your paragraph. Under “Averages,” you will see the average length (number of letters) in the words you used. Under “Readability,” you will see the grade level for your writing.
You must change your paragraph if:
· you have written less than 200 words
· the average number of characters per word is less than 4
· your grade level for readability is below 3
You need to change some words to more sophisticated and academic vocabulary. You must add more to your paragraph. Click OK. Go on to Step 7.
7. One way to make your paragraph better is to use more complex sentences by joining together ideas with conjunctions (and, so, because, but, or, etc.). Add transitions words such as then, next, after that, finally, in conclusion, etc. Also, you can change some words to synonyms. Right-click on any low-level words. Choose Synonyms. You will see a list of synonyms appear. Choose a higher-level word that fits best in the sentence.
8. After revising, repeat Step 5b and repeat Step 6, as needed, or ask the instructor for suggestions.
9. Look at the bottom left corner of the Word status bar. You will see the number of words. Type this number for your final revision one or two lines below your final sentence. Left align the number so that it appears in the bottom right corner.
10. After you have finished revising, select all the text by clicking at the beginning of the heading area or by pressing the control key and the A key [CTRL] + [A] at the same time. Change the spacing to double.
11. Change the font size to 12 point.
12. Change the font to Arial or Verdana.
13. Add a page border. On the Page Layout tab, click Page Borders. Choose Box or Shadow. Change the line style and width. Click OK.
14. Almost finished! Do a print preview of your document. Click on the Office button and move down to Print and click on Print Preview.
15. Does your document fit on one page? If not, change the margins. Click on Close Print Preview. On the Page Layout tab, click Margins. Choose Moderate or Narrow. Repeat Step 13. If your documents still does not fit on one page, tell the instructor.
16. Last, save your document on a USB device or in your email. Click on the Office Button and click Save As. Choose My Computer and click on the name of your flashdrive (or Removable device). Change the name to “Word1.”
17. Email your document to the instructor.. If you need to revise further, your instructor will inform you.