HENRIETTA TOWNSHIP BOARD MEETING (Unofficial)
March 8, 2012 – 7:00 p.m.
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Attendance: Dave DeLaHunt, Gary Nasser, Russell Johnsrud, Brenda Carpenter, Janet Gruis, Dacle Schmid Jr., and Deborah Anderson
The meeting was called to order by Chairman DeLaHunt at 7:00 p.m. followed with the Pledge of Allegiance.
It was announced that the meeting is being recorded for clerk information only to complete minutes. After the minutes are approved the recording will be deleted.
Secretary’s minutes of February 9, 2012, were corrected to include: 1) Last name of Yanta inserted on page 2, third paragraph, in reference to John. 2) Martha Pike inserted on page 2, paragraph 9, in reference to public hearing. 3) The clerk duties listed were deleted on page 4. Motion made by Johnsrud to approve minutes with corrections. Carpenter seconded. Motion was called and carried.
Treasurer Gruis presented the treasurer’s report. Nasser made a motion to approve report as presented. Johnsrud seconded. Motion was called and carried.
Treasurer reported that she had called Lundeen regarding the eight checks that were missing in number order. They said the checks may have been destroyed by the printer before they were shipped to us. Discussion included the cost of stop payment to each of these checks. Treasurer was asked to talk to Citizens National Bank about watching for these check numbers. She will report back at the next regular meeting.
The fire contract with the City of Park Rapids was pulled from the current billings. Nasser made a motion to approve the bills excluding the fire contract billing. Johnsrud seconded. Motion was called and carried.
Road report was given by Ralph Sanquist. Roads have been snow plowed and sanded as needed. A low spot on Hellkamp Creek, 209th Avenue, was fixed. Jeff Mastley has talked to the county about the signs needed on Flintlock Drive. There was concern regarding a rock structure seen on Early Bird Drive. It will be addressed at the annual road tour. The beaver problem has not been resolved. Ralph will talk with Schmid to get contact information regarding the trapping of these beaver.
During public comment Paul Larson presented information that he had gathered regarding Dogwood Drive stating that the residents would like this road to be tarred again. He brought an estimate from Howard’s Driveway, Inc. to include work of paving from the corner to 175th Street. There are 29 lots affected. The board informed him that a formal request would need to be brought to the township with a petition signed by 85% of the landowners. The possibility of the township to share cost of this project was discussed. No action taken at this time.
Henrietta Township Minutes of March 8, 2012 Page 2
Reimbursement to Deputy Treasurer and Deputy Clerk was added to agenda with clerk duties /other. Johnsrud made a motion to approve the agenda with this addition. Carpenter seconded. Motion called and carried.
OLD BUSINESS
The Grading & Maintenance Contract was signed by Ralph Sanquist of Sanquist Construction, Inc. and Chairman DeLaHunt.
Clerk presented a draft letter written to Allan Minnerath of Central Specialties, Inc.,( the contractor) regarding the reimbursement of the Highway 34 project. DeLaHunt made a motion to accept letter as written. Carpenter seconded. Motion called and carried.
Clerk presented a draft letter written to David Olsonawski, County Engineer, regarding the amount of chloride needed with a list of exact roads to be covered. Clarified that 170th Street should be a total of two miles. DeLaHunt made amotion to accept letter as written. Johnsrud seconded. Motion called and carried.
Carpenter stated that Carol Stachowski had handed in her town hall key and resigned from the cleaning position. An outline for a cleaning contract has been done by Carpenter to possibly be used in the future. Schmid made a motion to table cleaning position to the next regular meeting. Johnsrud seconded. Motion called and carried.
Schmid gave a short report from the fire meeting led by Bridget Chard.
The fire contract with the City of Park Rapids was discussed. DeLaHunt will discuss with Bill Smith the desire for the township to receive a breakdown of the billing each year. It was felt that the fee should be affected by the annexation. Johnsrud made a motion that the contract be signed, and paid, for the current period. Nasser seconded. Motion called and carried.
Johnsrud reported that the recommendation of the planning commission is to accept the application of Martha Pike to re-zone agriculture to residential. No negative effects were found. Johnsrud made a motion to accept. Schmid seconded. Motion called and carried. The signed papers will be forwarded to Gary Korsgaden.
The proposed zoning ordinance and new fee schedule will be posted on the web. The comprehensive plan will need to be updated to fit with the proposed zoning ordinance. Johnsrud made a motion that the comprehensive plan be given to the attorney. DeLaHunt seconded. Motion called and carried. Two copies of the proposed zoning ordinance will be made available to the public at the town hall.
NEW BUSINESS:
Shari Safratowich presented a formal request for a four day temporary liquor license on behalf of the PR Wrestling Boosters. This license would be used at the Bull Ride on July 4, 5, 6, and 7, 2012. Johnsrud made a motion to grant this request contingent on the terms stated on the cover letter addressed to the PR Wrestling Boosters. Nasser seconded. Motion called and carried. A copy of this letter to also be mailed to the Hubbard County Board of Commissioners.
Henrietta Township Minutes of March 8, 2012 Page 3
A five minute recess was called to allow clerk to make copies as needed.
The posting notice regarding the Board of Equalization is to be posted in three places. Johnson on the Water and the Town Hall are the posting sites. Motion made by Schmid to post the third notice at the First English Lutheran Church bulletin board. Nasser seconded. Motion called and carried.
A request from Forest Township has been received asking that Henrietta Township share their policy for pay and reimbursement of the supervisors. The clerk was asked to forward the information to them with a note regarding that this pay is based on many factors such as a five person board, maintaining a land use ordinance and comprehensive plan, border on city limits and the like. Schmid volunteered to have his name and telephone number given to them for a contact person.
Information from Pam Heeren regarding the Gas Tax was shared.
Records to be audited at end of meeting include:
- Odds n ends on back kitchen table
- Survey slips from 1997
- Fire contract 2004 and older
- Judges Roster and training records 1998 and older
- Election: Affidavits of Candidacy, Certificates of Election, Receipts from Clerk
- Acct Receivable/Payable/Clerks Receipts 2003 and older
- General Information Correspondence 1999
- Water and Wastewater Feasibility Study from 1995
- Bids/quotes from 1995 and prior
- Insurance info from 2002-2003
Johnsrud made a motion to approve 10 additional hours to the clerk to continue work on old files. Nasser seconded. Motion called and carried. Schmid abstained.
Schmid reported that he had talked with an attorney regarding reimbursement to the Deputy Clerk and Deputy Treasurer. The supervisors are allowed to set the pay and it does not have to be the same for each person. It is totally up to their discretion. Johnsrud made a motion to reimburse the Deputy Treasurer a one- time amount of $75 for mileage. Nasser seconded. Motion called and carried.
DeLaHunt made a motion to pay the Deputy Clerk and Deputy Treasurer up to two hours at $10 per hour while in attendance of township meetings. Johnsrud seconded. Motion called and carried. This motion takes effect as of tonight.
The clerk was informed that all supplies needed to operate township business would be considered clerk supplies and would not have to be brought to the supervisors for authorization to purchase.
The zoning administrator report was read which was received from Gary Korsgaden via email. He has filled out the census form.
Planning Commission report was read which was received fromWanita Nosbush via email.
Henrietta Township Minutes of March 8, 2012 Page 4
Communications:Special assessment search re: Charles Johnson (payment received), Shai Lee re: workshops info, Kevin Lindow re: public hearing, special assessment search re: Parcel #13.27.00400 (to be paid in March from Bohnsack), Budget Travel Adv, Order from Judge O’Malley, telephone to David Olsonawski re: chloride needed, Century Link Adv x 2, LTAP Newsletter (to Ralph), Central Applicators Adv, Office Depot Adv x 9, LBAE training info, Matt Dotta re: current individual’s trained to date, Sharon & Bob Natzel re: annual meeting, Bing Adv, phone from Gary K, Reliable Adv x 7, Brother International Adv x 2, telephone Leer Title Services re: Larry & Rilla May (refer to Gary K), Donation request from Hubbard First Response & Rescue (mailed them donation form), Donation request from PR Library (mailed them donation form), Ziegler Adv, Donation request from Lakes Area Dive Team (mailed them donation form), Special assessment search RE: Mueller (payment received), and Hubbard County Regional Economic Development Commission RE: Black Swan.
Billings received from: Maurer, MN Power x 2, Itasca Mantrap, MN Benefit Association re: Life Ins, and PR Enterprise.
Announcements: Reminder: Board of Equalization scheduled for April 19, 2012, at 9:00 a.m.
March 13, 2012, Annual Meeting at 8:00 p.m.
March 19, 2012, MN Association Meeting at 7:30 p.m.
March 27, 2012, Public Hearing RE: Proposed Zoning Ordinance at 7:00 p.m.
Discussion regarding the mini truck ordinance by Hubbard County. Each Township will need its own ordinance regarding this issue if passed by the County. Tabled.
The water at the town hall is frozen. Schmid will check on situation on Monday.
Spring Short Courses will be held on March 26-30 at St. Cloud and April 4 at Northern Lights in Walker with 8:00 a.m. registration and payment upon arrival of $50 per person. The day is scheduled from 9:00 a.m. sharp to 3:00 p.m. Johnsrud, Nasser, Gruis, Melott, Schmid and Anderson to attend at Walker. Carpenter and DeLaHunt will attend elsewhere.
Old files were audited by supervisors. The Water and Wastewater Feasibility Study from 1995 was pulled to be filed.
Nasser made a motion to adjourn. Johnsrud seconded. Motion called and carried. Meeting adjourned at 9:10 p.m.
Respectfully submitted,
Deborah Anderson
Clerk