Hendersonville Community Coop Board of Directors Meeting

60 South Charleston Lane, Hendersonville, NC

April 25, 2017, 6:04pm

Board Present: Joey Allison, Steve Breckheimer, Tom Fanslow, Stefanie Kompathoum, Allison Perrett, Michael Reim, Laura Smith Williams Board Absent: Jesse Shepherd, Kevin Todd

Staff Present: Damian Tody, GM Others Present: Laura Miklowitz, Board Meeting Facilitator; Liz Malloy, Admin. Assistant; Shawn and Jace Anderson, HCC Owners

Moment of Silence

Announcements

·  Congratulations to Kevin Todd and family on the arrival of baby Audrey.

·  Welcome to owners Shawn and Jace Anderson.

Approval of Agenda

By consensus, the Board approved the meeting agenda with two revisions: E1 Ends was moved to the end of Policy Governance Review and the Executive Session was removed.

Owner Comments – Shawn Anderson remarked favorably on Earth Day events at the Co-op.

Study and Engagement

Guided by Consultant Michael Healy’s report on retreat outcomes, Steve Breckheimer led a discussion about the recent board retreat. Each board member will submit an “elevator speech” about HCC characteristics for inclusion in the next board packet (by May 16th). Board members should also submit names of board candidates to Steve and Allison Perrett.

Consent Agenda

By consensus, the Board accepted the March 2017 board meeting minutes and the financial report.

GM Report

·  Interviews for the HCC Finance Manager position are underway.

Policy Governance Review

·  GL4 Communication & Support to the Board: in compliance on 6 of 8. The Board accepts Damian Tody’s plan for compliance. No revisions to the policy needed.

·  GL8 Emergency GM Succession: in compliance on 1 of 1. No revisions to policy needed.

·  E1 ENDS was deferred by board consensus to May 2017. The Board was in consensus to conduct the process outlined in CBLD’s Field Guide: Boards Acting on Ends Reports.(Assignments—Section 1: Joey, Michael, Laura; Section 2: Steve, Stefanie, Kevin; Section 3: Allison, Tom, Jesse). The Board was in consensus to share the written ENDs policy with Tom Fanslow’s CMLC intern and will decide on sharing the GM [monitoring?] report after reviewing it at the May meeting.

Governance

Owner Engagement Committee: the Hootenanny was well attended. Earth Day activities were well executed but turnout was low suggesting a different date and more advertising in the future.

Board Development Committee: Currently meeting with board candidates and planning future Study & Engagement topics. Joey Allison and Jesse Shepherd will attend CBLD101 in Raleigh, May 6th.

Board Operations Committee: GM Evaluation process begins in July; Damian to submit a RFP. The committee is reviewing policy monitoring reports and board policy governance reviews. The Board was in consensus to provide dinner to owner guests attending board meetings.

Review of Decisions and Followup

·  E1 ENDS was deferred for review to May 2017.

·  “Elevator speeches” on HCC characteristics due May 16th.

All aspects of the meeting were rated satisfactory. The meeting adjourned at 7:37pm.

Respectfully submitted by L. Malloy, May 3, 2017. Edited by A. Perrett, May3 and S. Breckheimer, May 5, 2017. Board approved May 23, 2017.