HEMPHILL INDEPENDENT SCHOOL DISTRICT
P.O. BOX 1950 – HEMPHILL, TEXAS
PHONE (409) 787-3371 – FAX (409) 787-4005
Andy Trekell, Superintendent
Sally Butler, Business Manager
Susan Smith Beth McBride Marc Griffin
Elementary Principal Middle School Principal High School Principal
Agenda
Thursday, May 17, 2012 – 7:00 p.m. – Administration Building
I. Members Present:
Absent:
II. Invocation:
III. Pledge To The Flag:
IV. Mission Statement:
V. Visitors And Comments:
VI. Administer Oath of Office:
VII. Reorganization of Board Officers:
VIII. Approval Of Minutes:
1. Regular Board Meeting April 19, 2012
2. Special Board Meeting May 8, 2012
IX. Superintendent’s Report:
1. Enrollment
2. Architect Update
3. School Board Election
4. Comptroller’s Property Value Study
5. Forest Service Fire Lane Construction
6. Hemphill ISD Foundation
7. Gold Building Lighting
8. Summer Work
9. Security at next year’s extra-curricular activities
10. District Site Based Committee
11. Principal’s Report
A) Campus attendance and truancy
B) Campus Site Based Committee
X. Superintendent’s Recommendations:
1. Recommend approval for renewal of Student Insurance.
2. Recommend approval of student overnight trip requests.
3. Recommend approval for Interlocal Contract with the Harris County
Department of Education to join purchasing coop.
4. Adjourn for Executive Session for the purpose of discussing student matters,
Personnel and consulting with legal counsel, as allowed by Gov. Code 551.074, 441.071 and 551.072.
5. Convene to Open Session (Continue Superintendent’s Recommendations).
6. Recommend accepting resignations.
7. Recommend employment and/or termination of personnel.
XI. Statement of Operations:
XII. Approval of Bills & Financial Report for the Month of
April 2012
XIII. Approval of Budget Amendment # 4 for the 2011 – 2012
School Year
XIV. Adjourn:
These closed sessions are authorized by the Texas Open Meeting Act, Texas Government Code Section 551.072 and 551.074.
A. Personnel.
No action or vote may be taken in the closed meeting. An open meeting will be held to consider and take action, if any, on items discussed in closed session.
If during the course of the meeting, discussion of any item on the agenda should be held in a closed meeting, the Board will conduct a closed meeting in accordance with the Texas Open Meetings Act, Texas Government Code, Chapter 551, Subchapters D and E. Before any closed meeting is convened, the presiding officer will publicly identify the section or sections of the Act authorizing the closed meeting.
Section 551.071 – For the purpose of a private consultation with the Board’s attorney on any or
all subjects or matters authorized by law.
Section 551.072 – For the purpose of discussing the purchase, exchange, lease or value of real
property.
Section 551.073 – For the purpose of negotiating contracts for prospective gifts or donations.
Section 551.074 – For the purpose of considering the appointment, employment, evaluation,
reassignment of duties, discipline or dismissal of a public officer or employee or to hear
complaints or charges against a public officer or employee.
Section 551.076 – To consider the deployment, or specific occasions for implementation, of
security personnel and devices.
Section 551.082 – For the purpose of considering discipline of a public school child or children.
Section 551.083 – For the purpose of considering the standard, guidelines, terms or conditions the
Board will follow, or instruct its representatives to follow, in consultation with representatives of
employee groups in connection with consultation agreements provided for by Section 13.901 of
the Texas Education Code.
Section 551.084 – For the purpose of excluding a witness or witnesses from a hearing during
examination of another witness.
Should any final action, final decision or final vote be required in the opinion of the Board with
regard to any matter considered in such closed meeting, then such final action, final decision or
final vote shall be at either:
A. the open meeting covered by this notice upon the reconvening of this public meeting, or
B. at a subsequent public meeting of the Board upon notice thereof, as the Board shall determine.
This notice was posted in compliance with the Texas Open Meetings Act at 8:00 a.m.,
May 11, 2012 (date). Amended 3:20 p.m. May 14, 2012.
______
Andy Trekell, Superintendent
Hemphill I.S.D.
For the Board of Trustees
Amended 5/14/12 3:20 p.m.
Superintendent’s Report:
After our School Board meeting this month there will be only 6 days remaining in the current school year. The last day of school will be on Friday, May 25, 2012 and also Graduation for our Seniors will be on Friday night at 8:00 p.m. at the football stadium. Please be there around 7:30 p.m. to line up for graduation in the Conference Room. Saturday, May 26, 2012 will be a workday for school personnel.
Some future events:
May 14 – High School Awards Program – Athletic Complex - 2:00 p.m.
May 16 – National Honor Society Installation – Cafeteria - 6:00 p.m.
May 17 - 3rd – 6th grades track and field day – Football Field – 8:45 a.m. – 2:45 p.m.
May 18 – Agriculture Day Field Trip to Welden Elliott’s Ranch (4th Grade)
Faculty Staff Picnic - City Park – 4:00 p.m. – 7:00 p.m.
May 20 – Baccalaureate – Cafeteria – 6:00 p.m.
May 22 – Athletic Banquet – Cafeteria – 6:00 p.m.
May 23 – Senior Trip
May 25 – Kindergarten Graduation – 9:00 a.m. Girls Gym
General Employee Meeting – Cafeteria – 2:30 p.m.
High School Graduation – 8:00 p.m. Football Field
1. Enrollment
School 2010 – 2011 2011 – 2012
High School 274 251
Middle School 308 297
Elementary 347 356
Total 929 904
2. Architect Update
3. School Board Election
Position 6 Welden Elliott (3 year term), Position 7 Chad Moody (3 year term), and Position 3 Lynn Lindsey (1 year term to fill vacancy) were automatically re-elected due to no opposition for their positions. Congratulations and thank you for serving another term as a member of the Hemphill I.S.D. Board of Trustees. We appreciate the time and effort all of you put forth working together to provide a quality education for the students in our School District.
4. Comptroller’s Property Value Study
The 2011 Original Property Value Study of $ 396,522,711 reported to the TEA in January will be reduced to $ 384,391,975. This reduction of $ 12,130,736 will increase the actually state aid available to the district for the 2012 – 2013 school year.
Please see backup information No. 4. for Property Values and letter from Tom Witt representing Attorneys At Law – Linebarger, Goggan, Blair, & Sampson.
5. Forest Service Fire Lane Construction
Please see backup information No. 5.
6. Hemphill ISD Foundation
Below is a list of the directors for the Foundation. The next meeting is scheduled for
May 21, 2012 at 6:00 p.m. in the High School Building.
Tammie Bennett, Jeremy Eells, Barbara Galloway, Rhonda Hargis, Mick Leach, Sheilah Martin, Melissa McGee, Kim Scales, Jon Schillings, Janis Speights, Byron Starr, Andy Trekell, Emy Weaver, Kelli Webb, Amy Whiteside, Jean Ann Whittington, Bill Whittington, Teneeshia Williams, Angela Wood, Tellina Wright, Sybil Byley, Stephanie Corley, and Laura Crowell
Please see backup information No. 6.
7. Gold Building Lighting
Please see backup information No. 7.
8. Summer Work
Please see backup information No. 8.
9. Security at next year’s extra-curricular activities.
10. District Site Based Committee
11.Principal’s Report
A) Campus attendance and truancy
B) Campus Site Based Committee
Please see backup information No. 11.
Superintendent’s Recommendations:
1. Recommend approval for renewal of Student Insurance.
Recommend renewal of Student Insurance covering all Interscholastic Athletics and Activities with East Texas Insurance Association in Bryan, Texas for a premium of
$ 28,135.00 (a decrease of $ 1,542.58)
A copy of the policy is in backup information No. 1.
2. Recommend approval of student overnight trip requests.
Band to UIL State Solo and Ensemble Contest at Pflugerville May 27 – 29, 2012
Please see backup information No. 2.
3. Recommend approval for Interlocal Contract with the Harris County
Department of Education to join purchasing coop.
Please see backup information No. 3.
4. Adjourn for Executive Session for the purpose of discussing student matters,
Personnel and consulting with legal counsel, as allowed by Gov. Code 551.074,
441.071 and 551.072.
5. Convene to Open Session (Continue Superintendent’s Recommendations).
6. Recommend accepting resignations.
Recommend accepting resignations from the following:
Bettie Janzen – Middle School Teacher
Connie Woods – Technology Assistant
Travis Elliott – Maintenance and Bus Driver
Please see backup information No. 6.
7. Recommend employment and/or termination of personnel.
Kasey Smith – Licensed Professional Counselor
- SCSSA Special Education Director