MINUTES OF AN ANNUAL MEETING OF CREDENHILL PARISH COUNCIL
HELD IN THE YOUTH AND RESOURCE CENTRE ON 18 MAY 2016
Present:
Councillor Mr. Andrew Round Parish Council Chairman (AR)
Councillor Mr. Jamie Dover (JD)
Councillor Mr. Ray Rose (RR)
Councillor Mr. Terry Smissen (TS)
Councillor Mrs Dot Pullen (DP)
Parish Council Clerk/RFO
Mrs. Marion Scott
The Chairman opened the meeting at 7.15pm
1.0 Minutes:
Confirmation of the Previous Minutes of Meeting held 24 June 2015 not available. Deferred until Minutes obtained.
2.0 Chairman’s Report:
Mr. Andrew Round read his report thanking all members of the Parish Council for the work that they had carried out during the year and also Councillor Bob Matthews for working tirelessly on matters that arose during the year: Magna Castra Retrospective Planning, A480 Bus Pull-in, to name just a few of the projects that he has dealt with during the year. He also wished to thank Mr.Lee Harper-Smith for the time that he served as Parish Councillor and the Parish Clerk was asked to send a letter of thanks and for also continuing to support the web-site. The Core Strategy Plan was adoptedduring 2015/2016. The pot- hole issue was successfully resolved. Mr Andrew Round was proud of the village and felt that the appearance was that of a well-kept village. The Parish Council supported St. Mary’s Church, The Annual Victorian Fete and the Scouts by way of donations during the year.
3.0 Election of Chairman:
Nominations received for Mr. Andrew Round to be elected as Chairman (4), which he duly accepted.
4.0Mr. Andrew Round signed Declaration of Acceptance of Office.
5.0 Election of Vice-Chairman:
Proposed by JD and Seconded by DP that Andrew Slater be appointed as Vice-Chairman.
6.0 Appointment of Parish Working Groups:
Working Groups to continue as for the previous year.
7.0 Standing Orders and Financial Regulations:
To be reviewed as last amended 2008. Parish Clerk to bring up to-date for submission and approval by the Councillors.
8.0 Insurance Policies:
Insurance provision for 2016/2017 be accepted. Proposed by TS and Seconded by AR.
9.0 HALC Membership
Following a proposal by JD and Seconded by RR, it was decided not to renew membership of HALC, and the Parish Clerk to notify HALC.
10.0Notice of Registrable Interest Forms to be renewed by all Parish Councillors. Parish Clerk to send to the Councillors and to be returned within 28 days. Declaration of Acceptance of Office of Councillors Forms not required to be completed.
11.0Bank Signatories to remain the same: AS and JB. Proposed by JD and Seconded by DP.
12.0 Accounts and Financial Statements:
The Annual Governance Statement and Accounting Statements were signed by AR.
13.0 Internal Auditor:
Request that the existing Internal Auditor be re-appointed for 2016/2017. Parish Clerk to confirm with Andrew Norman.
14.0Meeting dates for the forthcoming year be confirmed as the 3rd Wednesday of the month excluding August 2016.
Meeting closed7.40pm
Ordinary Parish Council Meeting
The Chairman opened the Meeting 7.45pm
Present:
Councillor Mr. Andrew Round Parish Council Chairman (AR)
Councillor Mr. Andrew Slater Parish Council Vice-Chairman (AS)
Councillor Mr. Adrian French (AF)
Councillor Mr. Jamie Dover (JD)
Councillor Mr. Ray Rose (RR)
Councillor Mr. Terry Smissen (TS)
Councillor Mrs Dot Pullen (DP)
Councillor Mr. Paul Burridge(PB)
Parish Council Clerk/RFO
Mrs. Marion Scott
Also Present
Ward Councillor Mr Bob Matthews (Arrived 7.30pm. Left 9.10pm)
3 Members of the Public
1.0 Apologies
Apologies were received and accepted from CouncillorJohn Bevan due to personal commitments.
Locality Steward Mr. Mike Gill not present.
No presence for the local police.
2.0 Declaration of Interest & Dispensations
2.1 Declaration made by JD as he is now a member of the Community Hall Committee.
2.2 No applications for dispensations received.
3.0 Speakers - Opportunity for visiting speakers to address council
3.1 Ward Councillor Mr. Bob Matthews provided the following up-dates:
- Problems with the narrow foot-path outside the school, and several incidents have occurred. Section 106 monies have been ring-fenced for the Bus Turning, however, if there are any monies left, improvements should be carried out:
- Problems again with speeding and enforcement of speeding limits.
- Councillor Bob Matthews wishes to see more involvement between the Credenhill Parish and the Military personnel based at Credenhill, and a letter from the Parish Council inviting members from the Military to attend any future meetings should be encouraged.
4.0 Public Question Time: Opportunity for members of the public to raise issues or ask the Parish Council
questions.
CLOSED SESSION
Commenced 8.00pm
Finished 8.30pm
5.0 Minutes
Following a proposal by DP and seconded by AS it was resolved that The Minutes of the Ordinary Parish Council Meeting held on the 20th April 2016 having been previously distributed were unanimously confirmed as true records and signed by the Parish CouncilChairman.
6. Financial Information: May 2016
Account balance 10th April 2016
Current account: £3479.32
Reserve account:£11407.68
Total bank balance: £14887.00
Direct Debits
British Gas 20.91
Welsh Water 4.50
Orange phone (monthly)24.80
Total payments £50.21
Payments received:
Interest reserve account .58
Rent 500.00
Football receipts 120.00
Precept 9250.00
Total received £9,870.58
Cheques to authorise:
C Powell (29 Litter/3.75 Cleaning) 280.25
Pip Printing (May) 381.15
HALC 330.00 *
M. Scott PC/RFO (28.50 Hours April) 205.20
M. Scott – Expenses 44.99
HMRC 51.30
St. Mary’s Committee 250.00
Total £1,542.89
Debtors
Social Club £127.82
Rent £500
Creditors
HALC £893.34
* includes VAT @ 20%
Closing balance £23,164.48 (Opening balance 10/04/2016 £14887.00 +8277.48)
6.2 Payments to be agreed. Following a Proposal by DPand Seconded by AF it was resolved that the above payments are paid from the parish funds. Following Item 9 of the Annual Meeting, the payment to HALC of £893.34 is no longer due.
6.3 Payments received. See above.
7.0 Planning Application Received
7.1 No. 132278 Land at Tree Cottage, Credenhill, Hereford HR4 7ES
Erection of two bungalows and garages. Construction of new vehicular access and associated works.
Following much discussion from the Councillors regarding the state of the site, the Parish Council to write to the Hereford Council and state: 3 Planning applications had been submitted, the last being submitted 2013 and request that there should be a 12 month limit for commencement of works. TS was asked to submit a report.
8.0 To Receive Reports from working groups
i Community Hall JD stated that the AGM shall be held 13 June 2016. A plan was put forward regarding installation of new fencing; Gate has to be accessible i.e. Unlocked, because Fire Office had opposed previous plans for new fencing. Proposed by PB and Seconded by TS that new fencing be installed.
ii FootpathsNothing to report. It was stated that Woodland Trust do not allow any volunteers on the site.
iiiPlanning Refer to item 7.
iv Shops/BusinessNothing to report.
v Flood Alleviation SchemeThere are outstanding matters to resolve. Andrew Lyke (Sunderlands) trying to arrange a meeting.
vi Imagination StationNothing to report.
viiSchoolsNothing to report.
viii Roman Park Football Nothing to report.
ix. Roman Park – General Waiting for ROSPA report. It has been noted that there is defective equipment. Parish Clerk to contact Hereford Council.
AR suggested that the bin at entrance to Roman Park be re-located. Parish Clerk to ask C. Powell to liase with AR.
9.0 Business arising since last meeting (Clerk to lead)
9.1Brochure received from Kirkwells, Planning Consultants in developing Neighbourhood Plans. Following discussions, the Parish Clerk was asked to submit to CCN, again asking for volunteers to help set up a Steering Group.
9.2Parish Clerk submitted quotes from two Printing businesses and was asked to submit to Pip Printing, the current print providers, and ask for a revised quote from them.
9.3Correspondence received from Fran White, Parks Development Manager – she shall be pleased to attend a Parish Council meeting to discuss Dovecote’s Lane Childrens’ Park. Parish Clerk to request that she attend the next Parish Council meeting.
9.4 Request from Credenhill Canter. Proposed by PB and Seconded by AR that this be granted.
10.00 Agenda items for next meeting
10.1 Letter to be sent to residents of Glebe Close regarding Park Boundaries.
11.00 Confirmation of the next Annual Parish Meeting and next Ordinary Meeting, Time and Venue
11.1The next Ordinary Parish Council Meeting which will be convened at the Youth and Resource Centre on Wednesday 15th June 2016 at 7.30pm.
The Chairman declared the meeting closed at 9.30pm
Councillor Mr Andrew Round Chairman
Signed…………………………………………………….Dated 18 May 2016
1
Marion Scott – Parish Clerk to Credenhill Parish Council E-mail: