HEC & FRENCH EMBASSY JOINT POST-DOCTORAL FELLOWSHIPS PROGRAM

GUIDELINES FOR COMPLETING THE APPLICATION FORM

- All documents have to be sent to the following address: PhD and Post-doctoral fellowship programme, Mr. Jehanzeb Khan, Project Director, Human Resource Development Division, Higher Education Commission, Sector H-9, Islamabad.

- Last date of submission: June 15th, 2014

Please answer the following Questions in yes/no format before filling the application form:

QUESTIONNAIRE:
  1. Do you hold a Ph.D Degree from HEC recognized university?
/ Yes/No
  1. Are you a Regular Employee of HEC Public/Private sector university or DAI or Public sector R& D organization as indentified by Pakistan Council of Science and Technology?
/ Yes/No
  1. Are you less than or exactly equal to 50 years of age on 31st July 2011
/ Yes/No
  1. Do you have a documentary evidence of Placement in a reputed university/institute of France?
/ Yes/No
  1. Have you availed Post Doctoral Fellowship by HEC/Government of Pakistan in the last five (05) years?
/ Yes/No
  1. Have you completed your Ph.D degree from the funds of HEC/Govt of Pakistan?
/ Yes/No
  1. Are you under any bond to serve in Pakistan for a specified period?
/ Yes/No

Documents required IN 2 COPIES:

Application form
Curriculum vitae
Administrative Form
Research plan (ca. 5-10 pages)
List of publications
Publications
Acceptance letter from the French host
Reference letters from the Pakistani referees
Non objection certificate from Pakistani university or R&D centre
Doctorate (Ph.D.) degree Certificate
Master degree certificate
4 Passport photos
Copy of CNIC

Application form:

Please fill the form completely and pay special attention to the following points:

  • Please do not forget to state your current position on page 5 of the form (“employment record” or “university education”)!
  • Please specify the possibility of bilateral collaboration
  • State the names and addresses of your expert referees on page 8.

Research plan:

  • Should include the following information: subject, methods, aims, bibliography and time schedule for the planned research project.
  • Should be drawn-up independently by the applicant and agreed upon with the proposed host prior to submission.
  • Approx. 5 – 10 pages

List of publications:

  • Complete, chronological list of your academic publications, stating all the authors, year of publication, titles, journal/publisher name, first and last page number.
  • If the publications are not available in English or French please cite the title in the original language and translate it into either English or French.
  • On your list of publications, please mark the works which you are enclosing as copies or summaries.
  • Please enclose copies of publishers’ declarations of acceptance referring to manuscripts “being printed” or “accepted for print”.

Publications:

  • Copies of 1-2 of your most important and revealing publications (at least one should have appeared in print in the last two years).
  • If these publications are not available in English or French please enclose detailed summaries or translations.
  • Some of the documents you submit will be archived, others destroyed. Thus, please do not submit any originals but only copies.

Academic host in France:

  • You are both free and obliged to choose your own academic host. French Embassy does not provide any support for finding host.
  • Any professor or scientist at an university/institution of higher education or a research institute in France who can offer you a guaranteed workplace and access to facilities may serve as your academic host.
  • Preliminary information on research institutions and universities in France can be found with the Alliance Française in Pakistan (Islamabad, Lahore, Faisalabad and Karachi)
  • French host must submit his/her placement letter in prescribed format [forward “letter for French host”]

References:

  • At least two expert opinions, including: [forward “letter for Pakistani referee”]

a)Your doctoral supervisor

b)The senior academic at the institute at which you are currently working, if other than a)

c)If you have spent an extended period of time (more than 2 months) during the last five years working as a guest researcher away from your own institute: a reference from the senior academic at the host institute.

  • Please ensure that a confidential reference is enclosed along with your application form and your workplace in France is confirmed by your prospective host. Please provide your host with the names of your referees, your research plan, curriculum vitae, list of publications and selected publications.

Doctoral degree certificate

  • Copy of your doctoral degree certificate (If the certificate is not in, English or French, a certified translation must be enclosed).

Applicants who had submitted their thesis must submit certificate/letter of thesis submission from the university. If the applicant is selected for the fellowship, he/she must present their doctoral certificate or a provisional Ph.D. certificate issued by the university before their departure to France.

Passport size photographs:

  • Four photographs with your name on the back (3.5cms × 4.5 cms)

Submission of Application:

  • Do not Staple your documents
  • Do not alter layout of pages when completing the form
  • Submit duly filled application form with all the necessary documents
  • Post your documents to: Mr. Jehanzeb Khan, Project Director, Human Resource Development Division, Higher Education Commission, Sector H-9, Islamabad
  • Last date of submission: 15thJune 2014.

Application Form for Post-Doctoral Fellowship
It is important to read the Information Sheet and attached instructionbefore filling the form!
Applicants who do not have access to the internet are requested to complete the form in typescript.
Type your information above the line with font size 12
Do not alter layout of pages when completing the form.
QUESTIONNAIRE:
  1. Do you hold a Ph.D Degree from HEC recognized university?

  1. Are you a Regular Employee of HEC Public/Private sector university or DAI or Public sector R& D organization as indentified by Pakistan Council of Science and Technology?
/ Yes/No
  1. Are you less than or exactly equal to 50 years of age on 31st July 2011
/ Yes/No
  1. Do you have a documentary evidence of Placement in a universityofFrance?
/ Yes/No
  1. Have you availed Post Doctoral Fellowship by HEC/Government of Pakistan in the last five (05) years?
/ Yes/No
  1. Have you c completed your Ph.D degree from the funds of HEC/Govt of Pakistan?
/ Yes/No
  1. Are you under any bond to serve in Pakistan for a specified period?
/ Yes/No
Applicant’s personal details
Surname / First name(s)
Former surname / Date of Birth (dd.mm.yy) and Place of Birth
Gender / Nationality
Present professional position / Highest academic degree
Field of research
General Scientific Area / Specific field of research
Fellowship period applied for (dd.mm.yy-dd.mm.yy) / Number of Months
Institution at which you are currently working
University/Institution
Department/Institute
Street, P.O. Box / Tel. / Fax
Postal code / City/Town
Country / E-mail
Private address - only if contact address
Street, P.O. Box / Tel. / Fax
Postal code / Ort City/town
Country / E-mail
/ Indicate to which address all correspondence should be sent. / address of the institute / private address
French host and host Institute
Title / Surname
First Name
University/Institution
Department/Institute
Street/P.O. Box
Postal code / City/town E-mail Tel.
Can your study in France will help to develop bilateral collaboration between French host institute and Institution at which you are currently working? If YES, then please specify.
Are you applying for a fellowship to any other institution?
No / Yes
If so, to which institution?
Have you previously applied for a French Embassy Research Fellowship?
No / Yes
Year
Curriculum vitae
University examinations / degrees(please give names of degrees as customary in your country)
Period
(mm. yy) / Name of University/Institution / Place / Degrees / Major subject studied/examined
Academic / Employment record
Period
(mm.yy) / Name of employer / Place / Position
Previous or present study and research stays abroad (including France) of at least two months' duration (no language courses)
Period
(mm.yy) / Name of Institution / Place / Country / Financed by
Details of publication, accepted patents, books :
Category
International
National
Regional / Number of publications
/ Impact factor
/ Accepted patents
/ Books

Details of doctoral thesis
Topic of thesis (for Ph.D., C.Sc., etc.):
Complete thesis was published / Complete thesis has been accepted for publication
Parts of thesis were published; give corresponding numbers in publication list
Details of research project in France
Working title of proposed research project:
Key words (up to five) to define your special research topic:
Brief summary (10 lines max.) of proposed research project (please give detailed description separately):
List of foreign languages
Assess your proficiency in reading, writing, listening and speaking the following languages:
1 - excellent, 2 - good, 3 - fair, 4 - sufficient, 5 - insufficient
Reading / Writing / Listening / Speaking
French:
English:


Future professional plans following your stay inFrance
In which country?
I hereby declare that the above statements are correct and complete and that I am of sound health and not physically handicapped in a way that would prevent me from carrying out the envisaged research project in France.
The French Embassy has my permission to electronically store my personal data which are required for my research fellowship application and the fellowship stay. If a research fellowship is awarded, the following information may be included in lists published by the French Embassy in Pakistan-
Date / Signature
Academics you have asked for reference letters
Name and address of doctoral supervisor
Title / Surname / First Name
University/Institution
Department/Institute
Street/P.O. Box
Postal code / City/town
Country / E-mail Tel.
Other Referees
Title / Surname / First Name
University/Institution
Department/Institute
Street/P.O. Box
Postal code / City/town
Country / E-mail Tel.
Title / Surname / First Name
University/Institution
Department/Institute
Street/P.O. Box
Postal code / City/town
Country / E-mail Tel.
FOR EMPLOYED APPLICANTS ONLY
ATTESTATION BY THE HEAD OF DEPARTMENT
This is to Certify that Mr./Ms. ______Son/Daughter of Mr.______is regular employee of this Organization as ______Since ______.
His/Her educational, employment particulars and other statements as stated in the foregoing columns have been checked and verified with the original documents. It is hereby affirmed that in the event of his/her selection for the award of 'International Research Support Initiative Program', he/she will be released on study leave for the total duration of the research program which on average is 6 months.
Date:______Signature: ______
Name & Designation: ______
(Head of Department/Institution)
Full Address: ______
Office Stamp: ______
Signature______
(Please Tick One)
Advance copy
Forwarded Copy

UNDERTAKING BY THE APPLICANT(compulsory for all candidates)

I Mr./Ms. ______Son/Daughter of Mr .______certify that the statements made by me in this form are true, complete and correct to the best of my knowledge and belief. It is solemnly affirmed that I have read and understood the conditions of the award of this program advertised in the press and from the web page of HEC and that the decision of the Selection Committee would be final and binding. I understand that the award will be withdrawn as well as recovery of full amount spent on me along with any penalty in connection with the award if any misrepresentation or omission is discovered even after complétions of fellowship award under the 'International Research Support Initiative Program'.

Date: ______Applicant’s Signature______

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