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Harvard GSAS GSC Reimbursement Form
(Graduate Student Groups)
Graduate Student Groups Funding works via reimbursement, and thus funding recipients must submit original receipts along with this form (copies cannot be accepted) to GSC Treasurer in order to for reimbursement to occur. Receipts that are more than 60 days old cannot be reimbursed by virtue of a university-wide rule. In addition to the 60-day rule, all receipts are due by June 1, and the GSC has no commitment to reimburse after this date. An exception is made if the pre-approved event is from the Spring funding round ONLY and it is originally scheduled on or after June 1st, then receipts are accepted up to September 30 (if within 60 days of purchase).
Groups may only receive reimbursement up to the amount awarded by the Funding Committee in the previous funding round, and no more. Funds from previous years do not roll over into the next year.
Advertisements used for events funded by the GSC must be submitted with your reimbursement forms, including copies of any e-mail advertisements. Completed reimbursement forms (including receipts and advertisements) should be submitted to the GSC mailbox at Dudley House 3rd Floor. Incomplete applications will not be processed.
Your group should receive reimbursement within 4-5 weeks after filing for reimbursement. Checks will be held at the Dudley House 3rd floor administration offices for pick-up once they arrive. The GSC Treasurer will contact you once it is available for pick-up. Questions may be directed to the GSC Treasurer .
Contact information:
Name of Graduate Student Group:
Name of Contact Person:
Email for Group/Student:
Phone Number for Contact:
Itemized Receipts:
For each receipt that is submitted, please provide a description of what was purchased and the expense incurred by your organization.
Item and Description / Expense ($)Total / *
*If you are only requesting reimbursement for part of the above total (e.g. due to outside funding), please list the total you are seeking from the GSC on this specific reimbursement form here: $______
Amount of funding awarded (REQUIRED):
Advertisement and Endorsement:
The Graduate Student Council and its Funding Committee are excited the event(s) that your Graduate Student Group held in part, or in whole, with GSC funds. Please include or attach all publicity for your event(s) along with this reimbursement form.
As part of our advertising initiatives, as well as continued support of Graduate Student Groups, we would like to hear about the events that you are seeking reimbursement for by the GSC. Please write a few short paragraphs detailing your events.