Children’s Services Department Workforce Development Team

Application for funding - Externally provided activity - Form 2

CHILDREN’S SERVICES DEPARTMENT

APPLICATION FOR LEARNING,TRAINING DEVELOPMENTFUNDING – Externally-provided activity

Funding for CSD staff to attend training events or to participate in any other L&D activity is held centrally by the CSD Workforce Development Team(WDT). Attendance on, or participation in, any activity for which a charge is made must therefore first be approvedby the WDT to ensure availability of funding.

This form is only to be used for attendance on events/activities which are both:

  • Provided by an external company, institution (eg college) or partner; and
  • for which a charge will be raised.

Please make a copy of this form and save it into Hantsfile using the following naming protocol: CSWDT – CPD funding application [insert name of person applying followed by date YY/MM/DD] * Pleaseensure read only access given to “CS – Organisation and Workforce Development”

Now complete sections 1 - 3 below.

Section 1 - Personal details

Name of Applicant
Job Title
Personnel Number
Telephone Number
Email address
Section 2-Details of externally provided development activity,
Title: / Employment based Social Work degree
Type of activity: e.g. course;e-learning;conference; academic or vocational programme of study etc. / Academic programme of study
Provider: / Open University
If the programme leads to a qualification, CAT points or other award state nature of the award / BA (Honours) Social Work (England)
Date(s) of activity: (in format - YY/MM/DD) /
  • Single date:

  • Multiple dates:

  • Period (from – to):

Programmes lasting longer than one year, will only be funded for one year at a time. A request for funding will need to be submitted for each year of study.
  • What is the total length of the programme (years)?
/
  • 3

  • To which year of study does this application refer?
/
  • 1

Charges and Invoicing details
Event Fee (excluding VAT) / £5124
Are any other fees payable? eg
  • Exam/assessment fees (can only be claimed for one year at a time)
  • Professional membership fees (only paid if mandatory for enrolment on course)
  • Other
/
  • Fee £

  • Name of membership body:
  • Fee £
  • Evidence of requirement:

Name of organisation to be paid (if different from provider in Section 2)
Full postal address (must include full postcode) / Open University, PO Box 197, Milton Keynes, MK7 6BJ
Section 3 – Applicant’s Declaration & Undertaking
Please consider the following two statementsabout the overall purpose of this development activity. (For more detailed definitions of must do, should do and coulddo programmes see Section4).
Statement A:
My participation in/on this activity has been discussed with my line manager and meets a learning need which will benefit the business (in other words it is a course/programme which HCC considers you must or should undertake);
Statement B:
My participation in/on this activity has been discussed with my line manager and it meets a personal/career learning need which may bring benefits to the business but is not a specific requirement for the undertaking of my current role (in other words, it is a programme that HCC considers could be supported).
Now select which of the two statements applies to you and then, in the boxes below, add today’s date in the space indicated to confirm the validity of the chosen statement and, in the case ofStatement B,your acceptance of the terms for the granting of funding.
If Statement A applies:
I confirm that:
  • Statement A applies to my application
  • I am aware that late cancellation (ie without giving the appropriate notice as required by the provider) or non-attendance at an event will incur a fee which will be recovered from my line manager’s budget.
Date: __/__/__
Now forward the link to your Hantsfile document to your line manager.
If Statement B applies:
Before HCC will approve funding for any such discretionary development activity you are required to accept the following responsibilities and commitments. Adding the date to this section and forwarding the form to your manager indicates your agreement to the financial and other undertakings detailed below.
I confirm that:
  • Statement B applies to my application.
  • I have read the section of the Employment in Hampshire County Council 2007 Agreement entitled Time Off and reimbursement of Course Fees
  • I am aware of the costs that Hampshire County Council will meet on my behalf in relation to this course
  • I will not receive funding for this course of study from any other source
  • I have considered the potential for conflicting pressures between my work, personal commitments and my intended course of study and am confident that I can balance any competing demands
  • I will inform my line manager and the Workforce Development Team should my circumstances require me to either suspend my attendance on, or withdraw from, the course.
  • I am aware that late cancellation (ie without giving the appropriate notice as required by the provider) or non-attendance at an event will incur a fee which will be recovered from my line manager’s budget.
  • In the event that I fail to complete the course of study detailed on the attached forms, or give notice to terminate my employment with the County Council within two years of completing the course or obtaining the qualification, I undertake to repay to the County Council all costs (listed below) incurred by the County Council in respect of my taking part in the above course or training:
  • Course and tuition fees
  • Professional body fees (where membership is obligatory)
  • Examination fees
  • Reimbursement of accommodation costs (if applicable)
  • If repayment of any sum is required, my manager will discuss repayment arrangements with me. Repayment will be at the following rates:
  • Failure to complete course of study – 100% of costs
  • Giving notice to leave HCC within 18 months of obtaining the qualification – 100% of costs
  • Giving notice to leave HCC within 24 months of obtaining the qualification. – 50% of costs
  • If I am retired on health grounds or made redundant there will be no recovery of the financial assistance given to me. In other exceptional circumstances, I understand that consideration will be given to waiving in part or in total the requirement to repay the financial assistance given.
Date: __/__/__
Now forward the link to your Hantsfile document to your line manager.

Instructions to line manager:

Please complete section 4 belowand then forward the whole form to the Workforce Development Team at:

Section 4 – Endorsement by Manager
Whilst attendance will be funded by the WDT, late cancellation (ie without giving the appropriate notice as required by the provider) or non-attendance at an event will incur a fee which will be recovered from your budget. Please enter the details of the Org Unit from which recovery should be made. / Org. Unit
Please place an “X” in the appropriate box below to indicate the priority which should be accorded to the applicant’s attendance on this course,programme or event:
This is aMust Doprogramme or event. ie attendance meets a business learning need and is one that CSD considers must be undertaken by the applicant in order to deliver his/her role. Where several people are employed in the same role a “must” programme should apply equally to all.
This is a Should Doprogramme or event. ie attendance meets a business learning need and is one that CSD considers should be undertaken by the applicant in order to deliver his/her role most effectively, but non-attendance would not compromise the ability to deliver the basics of the role.
This is a Could Doprogramme or event. ie attendance meets a personal or career development learning need which may bring benefits to the business but is not a specific requirement for the undertaking of the applicant’s current role.
Please add your name below to confirm that:
  • attendance on this programme or event meets an identifiedlearning need and therefore represents a valid request for funding from the CSD workforce development budget.
  • the applicant understands the financial implications of their undertaking, as detailed in section 4.
  • for all applications for career/personal development courses designated as “could do” I have discussed this application with the applicant’s grandparent manager [insert name and job title] who also supports this funding application.
  • all related travel, subsistence and accommodation claims will be met from my budget.
  • I accept that late cancellation (ie without giving the appropriate notice as required by the provider) or non-attendance at an event will incur a fee which will be recovered from my budget.
Line manager name:
Job Title:
Date: __/__/__

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Form 2–Version1–May 2013