HAMERSLEY LITTLE ATHLETICS CENTRE
MINUTES OF ANNUAL GENERAL MEETING
MONDAY 3RD APRIL 2017 – 7.30PM
Reading List: Life Members, Centre Committee, Club Delegates
The meeting opened at 7:40pm
Present:
Life Members:
Hon George Strickland Patron
Carole Bartlett
Pauletta Watson
Sharryn Chapman
Steve Wisken
Centre Committee:
Sharryn ChapmanActing Chair/Secretary/Administrator
Kristine EvansTreasurer
Martin SmithRecording Officer
Taylor WatsonEducation, Coaching & Development Officer
Nicola DarkSelections & Championships Officer
Jane CarmignaniSocial Co-Ordinator
Chris StansburyWinter Officer
Vicky IrvineUniform Co-Ordinator
Ron van der SluysActing Equipment Officer
Steve WiskenGeneral Committee
Club Delegates:
Valentina StapletonGlendale Delegate
Simon AndreasSorrento Delegate
Mark GabbitusSorrento Delegate
Ron Van Der SluysNorth Beach Delegate
Paul PerinKarrinyup Delegate
Sarah MartinOceanside Delegate
- Apologies:
Life Members: Karen Burford, Don Roffman
Hamersley Committee: Linda Orton,Kristy Axworthy
Delegates: Jane Smith and Steve Roberts
- Proxies: Oceanside - Loana Sica for Jane Smith
- Previous Minutes:
The minutes of the AGM of29 March 2016 having been previously circulated, and tabled, were moved by Pauletta Watson and seconded by Chris Stansbury.
. .
4.Matters Arising from Previous Minutes: Nil
5.Treasurers Report: As tabled.
Report moved byNatalie Fletcher and seconded bySteve Wisken.
. .
6.Reports from Committee:
Arena Manager: As tabled in Annual Report
Enquiry from Pauletta Watson re: line marking and whether council would contribute. HLAC have had contact with the council. At times they change the line marking schedule for various reasons. Lack of communication between council and HLAC at times. Contact Mark Irwin (councillor at COS) to ascertain whether he can be of assistance. HLAC have also not received compensation from schools that have used the oval with HLAC line markings. George Strickland willing to assist HLAC with enquiries into this area.
Query about officials not calling a foul when needs to be called. Plan to address this is to continue to encourage officials to complete accreditation. Reluctance from some officials has been observed over the season. Will be discussed further amongst committee.
Registrar:As tabled in Annual Report
Query regarding registration day start time. LAWA set registration times so HLAC do not control this.
Recording Officer: As tabled in Annual Report
Query regarding new points system and athletes not meeting quota. Martin reports that there were a few age groups that prefer the previous system. No direct complaints were received this year from the athletes/parents. As long as HLAC keep communication open regarding the point system then will become clear.
Equipment Officer: As tabled in Annual Report
Query regarding wet discus and shot put circles: couldn’t always find a brush to clean them out. Nat and Ben swept them out whenever required before competition began. Concerns regarding COS watering on Saturday mornings. Needs to be addressed with COS, particularly as a safety issue.
HLAC committee will consider purchasing mesh for high jump mats.
Selections & Championships Officer:As tabled inAnnual Report
HLAC need to consider the guidelines around relay selections as there were reported difficulties this season.
Education, Coaching & Development
Officer: As tabled in Annual Report
Club Liaison & Compliance Officer: As tabled in Annual Report
Website/Publicity Officer: No Report Received
Social Co-ordinator: As tabled in Annual Report
Canteen Co-ordinator: As tabled in Annual Report
Uniform Officer: As tabled in Annual Report
Winter Officer: As tabled in Annual Report
Committee Reports moved by Valentina Stapleton and seconded by Erika Porter.
8.Reports from Affiliated Clubs:
Glendale:As tabled in Annual Report
Whitfords:NoReport received
Karrinyup:As tabled in Annual Report
North Beach:As tabled in Annual Report
Oceanside:As tabled in Annual Report
Sorrento:As tabled in Annual Report
Reports moved by Loana Sica and seconded by Carole Bartlett.
9.Notices of Motion:
There were no notices of motion.
10.Election of Committee Members:
The quorum of delegates required to move and second nominations was met.
President:Chris Stansbury to nominate
Unanimous decision by all delegates
Secretary:Sharryn Chapman to re-nominate
Unanimous decision by all delegates
Sharryn Chapman remains on contract as Admin Assistant until 31st July 2017
Treasurer: Kristine Evans- outgoing
Ross Barilla to nominate
Unanimous decision by all delegates
Arena Manager:Karen Smith to re-nominate
Unanimous decision by all delegates
Registrar:Kristy Axworthy to re-nominate
Unanimous decision by all delegates
Recording Officer:Martin Smith to re-nominate
Unanimous decision by all delegates
Equipment Officer:Chris Stansbury – outgoing
Ron van der Sluys to nominate
Unanimous decision by all delegates
Selections/Nicola Dark to re-nominate
Championship Officer:Unanimous decision by all delegates
Education, Coaching &Taylor Watson to re-nominate
Development Officer Unanimous decision by all delegates
Club Liaison & Linda Orton to re-nominate
Compliance Officer:Unanimous decision by all delegates
Organiser of Officials-
Competition:Vacant
Organiser of Officials-Vacant
Events:
Website/PublicityBruce Wilkins to re-nominate
Officer:Unanimous decision by all delegates
Social Co-ordinator:Jane Carmignani to re-nominate
Unanimous decision by all delegates
Canteen Co-ordinator:Erika Porter to re-nominate
Unanimous decision by all delegates
Uniform Officer:Vicky Irvine to re-nominate
Unanimous decision by all delegates
Winter Officer:Natalie Fletcher to nominate
Unanimous decision by all delegates
General Committee:Steve Wisken - outgoing
Pauletta Watson to nominate
Unanimous decision by all delegates
LAWA Delegates:No longer holding regular monthly meetings. Concerns raised regarding lack of delegate input.
Can participate in meetings on line.
Valentina Stapleton – outgoing delegate
Chris Stansbury to nominate
Unanimous decision by all delegates
LAWA Proxy Delegates: Nicola Dark to nominate
Unanimous decision by all delegates
11.Appointment of Auditor:
Andrew Chapman was nominated at the Committee & Delegates Meeting of8thMarch 2016.
Unanimous decision by all attendees
12.Nomination of Patron:
George Strickland nominated by Sharryn Chapman
Unanimous decision by all attendees
13.Other Business:
No delegates present from Whitfords. There is currently no Whitfords Committee. Not one parent elected to go onto the Committee at their recent AGM.Therefore aSpecial General Meeting will be called for 26th April 2017 – this meeting is to consider revitalisation or dissolution of the Club. All members of the Whitfords Club will be invited to attend the meeting. If a Committee is not decided at the SGM, then the Club will be dissolved. A decision must be made at this meeting. Delegates and HLAC Committee invited to this meeting. Delegates must attend as will be required to vote.
Bank signatories:
Outgoing: Kristine Evans
Incoming:Ross Barilla
Remaining:Kristy Axworthy, Chris Stansbury
One further signatory will be confirmed at a later date.
Unanimous decision by all attendees
14.General Business
- George Strickland suggested committee plan ahead for the upcoming 50th HLAC anniversary in three seasons to ensure that this milestone is celebrated appropriately.
- Discussion about rosters and what was the follow up on parents that did not attend. Difficult to police without dedicated roster officer. Roster management best handled by clubs.
15.Next Meeting
Next Committee& Delegates Meeting: 2ndMay 2017
Next AGM Meeting: 9th April 2018
Meeting closed at8.55pm