10 May 2017
HACONBY & STAINFIELD PARISH COUNCIL
ANNUAL MEETINGS ON WEDNESDAY 17TH MAY 2017
ANNUAL PARISH MEETING – 7:00 PM
AGENDA
1. Interim Chairman’s Introduction.
2. Police / PCSO Report.
3. Apologies for Absence.
4. Approval of APM 2016 Minutes.
5. Reports:
a) Chairman’s Report for 2016-17.
b) Annual Accounts 2016-17:
1) Approve Annual Governance Statement
2) Consider Accounting Statements
3) Resolve to approve Accounting Statements
4) Sign and date Accounting Statement – Interim Chairman
6. Public Questions, Comments or Representations.
7. Conclusion.
HACONBY & STAINFIELD PARISH COUNCIL
ANNUAL MEETINGS ON WEDNESDAY 17TH MAY 2017
ANNUAL PARISH COUNCIL MEETING FOLLOWING THE APM
AGENDA
1. Election of Chairman.
2. Chairman’s Declaration and Acceptance.
3. Fill Councillor Vacancies by Co-option.
a) Mr D Bailey.
b) Mrs C Gutsell.
4. Election of Vice Chairman.
5. Review Committees.
a) Responsibilities.
b) Terms of Reference.
c) Members.
6. Review Inventory of Land and Assets.
7. Appoint Representatives to Outside Bodies.
8. Consider Payment of Annual Subscriptions.
a) LALC.
b) Black Sluice.
c) Insurance.
9. Adopt / Review:
a) Code of Conduct.
b) Standing Orders.
c) Policies:
1) Allotments
2) Casual Vacancies
3) Claims for Travel and Subsistence Expenses
4) Communications and Social Media
5) Equality and Diversity
6) Finance Regulations
7) Freedom of Information Requests
8) Grievances and Complaints
9) Health & Safety
10) Parish Clerk – to follow
11) Risk Assessment
12) Shooting Rights
10. Forecast of Meetings 2017-18.
11. Conclusion.
HACONBY & STAINFIELD PARISH COUNCIL
ANNUAL MEETINGS ON WEDNESDAY 17TH MAY 2017
PARISH COUNCIL MEETING FOLLOWING APCM
AGENDA
1) Chairman’s Introduction and Announcements.
2) Apologies for Absence.
3) Police / PCSO Report / Neighbourhood Policing Update.
4) Public Questions, Comments or Representations.
5) LCC Update. Cllr Martin Hill.
6) SKDC Update. Cllr Dr Peter Moseley.
7) Disclosures of Interests.
8) Risk Assessments.
9) Minutes.
a) To resolve that the minutes of the meeting of the Council meeting held on 8 March 2017 be signed as a correct record.
b) To resolve, as an exceptional measure, that the revised Minutes of the Council’s Special / Extraordinary Meetings on Allotments held on 23 March, 27 July and 5 August 2016 be retrospectively approved and signed as correct records.
10) Matters Arising from the Minutes – 8 March.
11) Administrative Report and Correspondence Received.
12) Invoices to be agreed for payment.
13) Planning Applications Update.
14) Business Items:
a) Haconby Horse Chestnut Tree. Update with information on the wishes of Haconby residents for resolution.
b) Haconby Telephone Box. Update with information on the wishes of Haconby residents for resolution.
c) Maintenance. Discuss and identify maintenance issues (bus shelter, Chapel St drains, and vegetation overhanging / obstructing rights of way) for resolution.
d) Allotments. Update – Council / Tenants’ working group and Parish Council meetings to discuss and then decide policy.
e) Churchyard Maintenance. Update.
f) Emergency Plan. Update.
g) Neighbourhood Plan. Update.
15) Any Other Business. Items for next meeting and issues / points arising from discussion for future discussion / resolution.
16) Date of Next Meeting. 19 June 2017 at 7:15 pm in the Hare & Hounds Public House.
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