Guidelinesin Filling Out and Submission ofthe Delivery Information Form (DIF)

(2016 Contract monitoring)

  1. From the providedlist of recipient schools, identify what SME Kits you are recipient of.
  1. School ID numbers highlighted in gray are recipients of SME Kit for Grades 1 to 3
  2. School names highlighted in yellow are recipients of SME Kit for Grades 4 to 6
  3. Schools highlighted in both gray and yellow are recipients of SME Kits for Grades 1 to 3 and 4 to 6
  1. Use the formsaccordingly. Make sure that the listed package items withdescriptions and suppliers in each form match with your actual received items and/or delivery receipts.
  1. For Grades 1 to 3 recipients, fill up the form for Grades 1 to 3 (Teacher’s Kit)
  2. For the Grades 4 to 6 recipients, fill up the form for Grades 4 to 6 (Teacher’s Kit)
  3. If recipients of both kits, fill out the two forms.
  4. If not a recipient of Grades 4 to 6 but with received deliveries, fill out the form.
  5. If recipient but no any deliveries received, fill out the form and put ‘No deliveries.'
  1. Entries may be through handwriting or via typewriter/computer. If handwritten, entries should be readable/legible using a pen.
  2. Fill out the form as it is, completely and accurately.Do not leave blank entries. Indicate “N/A”for items which are not applicable.
  3. Indicate the complete name of your school, correct school ID number, division, and address (Note: There are some schools that have the same names in the same division)
  4. Indicate the date of delivery and the quantities, delivered or undelivered for every item.
  5. Indicate remarks, observation (about the goods received if in good condition, defective, short delivery) or any relative comments.
  6. Complete the last page of the form by providing the name of the teacher/employee who accomplished it, the school’s contact details (landline or mobile), and the date it was accomplished.
  7. All forms should be duly signed by the appropriate officials.
  8. Check the completeness of the pages of the form/s before submission. (Refer to guideline no.2)
  9. Submissions are preferably in: MS Word, MS Excel, PDF, PNG, or JPEG format.
  10. Sending of any reports such as IAR, DR, IQTR, Asset Registry, Certificate of Acceptance or any documentother than the standard Delivery Information Sheet/Form will not be considered as submission.
  11. Please use the following format as subject of your emailfor faster sorting of submissions: Region, Division, School Name, School ID Number, Grade Level(e.g. NCR, Manila, TOMAS EARNSHAW ES, 136489, Grades 1 to 6)
  12. When sending thruGoogle Drive, kindly check your link sharing options and make sure your submission is accessible (i.e. downloadable)byCMD[.
  13. If you don’t receive any email acknowledgement from the CMD officewithin at least fifteen days after your submission, you may contact at (02)635-3762 for confirmation.

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