ATHLETIC DEPARTMENT
2015-2016 ATHLETIC HANDBOOK
Guidelines for the Student, Parent, and Coach
Electronic Handbook & Required Paper Work Available On:
ADOPTED JUNE 2015
FOREWORD
The purpose of this handbook is to aid our coaches in their administrative functions by listing the proven practices and routine procedures that have been developed over the years. This standardization of forms and procedures should bring about a more efficient operation of the interscholastic athletic program. Each coach should read the content of this handbook carefully. It will answer many questions in regard to athletic policy as established by the department, administration and the Board of Education. Though primarily intended for the coach, this handbook should prove valuable to all school personnel closely connected with the athletic department. GO CAVS!
Michael Barren
Athletic Director
Chillicothe HS
Principal’s Message
To be a part of the Cavalier Community is special. At CHS we believe in the motto ‘Once a Cavalier, Always a Cavalier!’ Through this belief we hold ourselves to the highest standard of excellence in the classroom, in the community, and in the athletic arena. We believe scholastic sports are just another learning opportunity we can offer our students to better enhance their education. The purpose of this handbook is to inform our coaches, student-athletes, and their parents of the Chillicothe High School’s athletic rules, policies, and expectations. It must be understood that the rules set forth in this document are intended to enhance the quality of the experiences available through educational athletics by providing a program based on proper discipline and positive values for our coaches and student-athletes. Being a Chillicothe Cavalier coach or student-athlete comes with it a tremendous amount of responsibility as you represent not only yourself but the entire Cavalier family and the Chillicothe community. Our emphasis on athletics and the rules and expectations stated in this handbook comes from our desire to provide our student-athletes the chance to learn life lessons both inside the classroom and in the athletic arena. Our coaches should conduct themselves in a professional manner at all times and our players should reflect the professionalism their coach represents. Our athletic program at Chillicothe High School should be one which prepares athletes for life, both in winning and losing, and does it with class and integrity. Based on the expectations for conduct outlined in the handbook coaches and student-athletes should strive to represent your school and community with pride and dignity. It must be understood that coaches or student-athletes who choose not to follow the rules set forth by the Chillicothe High School Athletic Handbook, Coaches Handbook, or Student Handbook and the Ohio High School Athletic Association regulations may be denied the privilege of participation in athletics. We are striving for excellence and want our coaches and student-athletes to work to be their best. You have accepted the challenge of athletic coaching or participation and now you must set a goal and make a personal commitment to follow the rules in order to achieve your goals. Best of luck this athletic season andGO CAVS!
Jeffrey R. Fisher
Principal, Chillicothe HS
Superintendent’s Message
Chillicothe Athletics have been a source of great pride for our school district for generations. Chillicothe High School has produced many high quality athletes who have achieved much in their respective sports. More important than what we accomplish, whether as teams or as individuals, is the way in which we accomplish it.
It is an honor and privilege to participate in our athletic program. Our athletes are expected to compete at the highest-level and to have success, first in the classroom and then on the field of competition. Cavalier athletes are also expected to represent the values of our community. Values such as character, integrity, respect, self-discipline, and sportsmanship are to be ingrained in the expectations of each team.
The rules and guidelines in this Athletic Handbook clearly establish what is expected from Cavalier coaches and athletes. Please take time to familiarize yourself with this information. As supporters of our athletes we too are expected to participate at the highest level by showing good sportsmanship and positive support of our teams and athletes. We hope that your experiences as players, coaches, parents,and athletes are good ones, and wish all teams and athletes the best during the 2015-2016 sports seasons.
Go Cavs!
Jon C. Saxton
Superintendent, Chillicothe City
TABLE OF CONTENTS
Foreword & Principal’s MessagePage 2
Superintendent’s MessagePage 3
Athletic Control Structure / Coach’s PledgePage 5
Role and Responsibility of the CoachPage 6
Required Steps to CoachPage 7
Job Description of Head CoachPage 8
Job Description of Assistant CoachPage 9
Requirement for Paid CoachPage 9
Conference Affiliation / Sports at CHSPage 10
Ticket Prices and InformationPage 11-12
Fundamentals of Good SportsmanshipPage 13
The Chillicothe Board of Education’s Athletic PhilosophyPage 14
CCSD and Interscholastic AthleticsPages 15-19
Transportation and Activity FeePage 20
Pre-Season Coaches Meeting & Coach AccountabilityPage 21
Student Eligibility RequirementsPage 22
Double ParticipationPage 23
Sportsmanship, The Responsibility of AllPage 24-25
Student Conduct at Athletic EventsPage 25
Responsibility to Yourself, Your School, and To OthersPage 25-26
Requirements for Athletic ParticipationPage 26
Social Media Agreement and PolicyPage 27-28
Student Eligibility to Participate in AthleticsPage29-30
On-Line Learning and Athletic EligibilityPage 30
SHARPPage 30
Required Paperwork & Guidelines for Ineligible StudentsPage 31
CHS Drug and Alcohol PolicyPages 32-37
Squad Selection / Team RulesPage 38
TravelPage 39
School Bus Rules / Care of Equipment and FacilitiesPage 39-40
Treatment of InjuriesPage 40-41
Athletic Trainer and Related ServicesPage 41
Head Injury Protocol / ConcussionsPage 42-45
Evaluation of CoachesPage 46
Awards Nights and BanquetsPage 46
Public RelationsPage 47
Coach / Athlete / Parent Communications/24 hr RulePage 48-49
Overnight TripsPage 49
Publicity / MediaPage 50
Scheduling of Contests, Practices, and OfficialsPage 51
Cavalier Club RequestsPage 51
Attendance PolicyPage 52-53
Penalty for Missing a Contest/Quitting a SportPage 54
Family Vacations / Snow DaysPage 55
Insurance OptionsPage 56
Hiring of Assistant Coaches/ Summer Camps / Summer Blackout WeekPage 57
Athletics Award SystemPage 58
Coach’s Supervision ResponsibilitiesPage 59-60
Use of FacilitiesPage 60
Uniform Purchase / Budgets / PurchasesPage 61
Coach’s Pre-Season Responsibilities FormPage 62
Coach’s End-of-Season ObligationsPages 63-67
Athletics Directory / Contact InformationPage 68
Head Coach EvaluationPages 69-72
Assistant Coach EvaluationPages 73-75
Post-Season ReportsPages 76-78
Program EvaluationPage 79
Equipment Inventory FormsPage 80-84
Post-Season Final ChecklistPage 85
CHILLICOTHE CITY SCHOOLS ATHLETIC CONTROL SYSTEM
BOARD OF EDUCATION
SUPERINTENDENT OF SCHOOLS
HIGH SCHOOL PRINCIPALMIDDLE SCHOOL PRINCIPAL
ATHLETIC DIRECTORATHLETIC DIRECTOR
ASSISTANT ATHELTIC DIRECTORMIDDLE SCHOOL
CHILLICOTHE HIGH SCHOOL
HIGH SCHOOL HEAD COACHESMIDDLE SCHOOL HEAD COACHES
HIGH SCHOOL ASSISTANT COACHESMIDDLE SCHOOL ASSISTANT COACHES
The Coaches’ Pledge
As a school coach, I acknowledge that I am a role model. I know that the principles of good sportsmanship are integrity, fairness and respect. While teaching the skills of the game, I must also teach student-athletes how to win and how to lose graciously, and that sports are meant to be educational and fun. I know the behavior expectations of me by this school, this conference and the OHSAA, and I hereby accept my responsibility to be a model of ethic behavior, integrity and good citizenship.
Printed Name: ______Signature: ______
Date: ______
The Role of Coaches
Coaches must demonstrate and apply leadership, integrity, responsibility, self-control, knowledge of sports rules and regulations, honesty and sportsmanship at all times on and off the playing field/court. It is necessary and important that the coach acts in a responsible and professional manner at all times because he/she represents the school, community, profession, faculty and student body leaders in this area. The coach must set a good example for all participants. While everyone wants to do their best and hopefully win the contest, coaches must remember that interscholastic athletics is an extension of the classroomand that the coach is probably the most influential person at the contest whose actions will be reflected in the behavior of others.
Responsibility of the Coach
• Exemplify the highest moral character, behavior and leadership, adhering to strong ethical and integrity standards.
• Respect the integrity and personality of the individual athlete.
• Set a good example for players and fans to follow—refrain from arguments in front of players and fans; do not make inappropriate gestures to officials or opponents, and do not throw objects in disgust. Shake hands with officials and the opposing coaches before and after contests in full view of the public.
• Respect the integrity and judgment of game officials. The officials are doing their best to help promote athletics and the student-athlete. Treating them with respect, even if you disagree with their judgment, will only make a positive impression of you and your team in the eyes of all people at the event.
• Display modesty in victory and graciousness in defeat in public and in meeting/talking with the media.
• Teach sportsmanship and reward your players who are good sports.
• Be no party to the use of profanity, obscene language or improper actions.
• Describe and define respectful and disrespectful behavior. Stress that disrespectful behavior, especially taunting, trash talking and intimidation will not be tolerated.
• Instruct participants and fans in proper sportsmanship responsibilities and demand that they make sportsmanship the No. 1priority.
• Treat opposing coaches, administrators, participants and fans with respect.
Required Steps for Coaching
- All individuals are to complete a supplemental application. All head coaches are to complete recommendation forms for all assistants and volunteers. These forms are online and are to be typed and turned into the athletic office.
- Complete an approved CPR class. Complete an approved sports safety course.
- UPDATE “ONLINE PAP:” You are nowonly allowed to submit your Pupil Activity Permit online. Effective January 1, 2014, the Ohio Department of Education(ODE) will no longer accept paper application for Pupil Activity Permit (PAP). You must submit online. Go to and click on SAFE Sign-in link. A User’s guide is provided by ODE for completing applications (it is 33 pages long). Applicants must create a SAFE account to apply, which provides them a user name and password. Use IRN number: 043745 Chillicothe City Schools. Currently the turnaround time is 5-7 business daysvs. 4-6 weeks for paper application.
- UPDATE “BACKGROUND CHECKS:” Background checks can now be completed at the Ross/Pike Education Service Center, 475 Western Ave., Chillicothe, OH (inside the Ross County Service Center – old Hart’s Building). Prices are the same, however they complete them electronically therefore the turnaround time is 1-2 days. They accept all forms of payment. Hours of operation 8:00am-4:30pm Monday to Friday. All new and renewal pupil supervisory permits require a BCI on file and an FBI check every five years. Any person applying that has not lived in the state of Ohio for five years will be required to have an FBI.The cost of the background check is $60.00.
- Complete the ONE TIME Fundamentals of Coaching course. You may register for the course at The course is listed under education requirement programs. All new and renewals now require the completion of this course.
- A copy of your permit, CPR card and proof of taking the coaching course online need to be on file at the CHS athletic office. You should retain copies for yourself.
- You should work in advance of your coaching season to complete the requirements. The documents required must be on file with CHS athletics to be recommended to the Chillicothe Board of Education for approval. All fees and costs are the responsibility of each individual pursuing all coaching requirements and credentials. Any questions should be directed to the ChillicotheHigh School athletic department – 740-702-2287 ext. 16249
JOB DESCRIPTION OF THE HEAD COACH
I.Responsibility:
In the performance of their duties, the head varsity coaches are responsible to the athletic director.
II.General Duties:
The head coaches of each sport are responsible for the coordination of all athletic activities as they relate to their sport. They shall supervise the action of all coaches, players, and managers involved in the program. In discharging their duties, coaches should always conduct themselves in an exemplary manner.
III.Specific Duties:
1.Work directly with athletic director in the purchasing of equipment and budget necessities, including those purchases through the Athletic Boosters.
2.Have a good knowledge of athletic injuries and application of first aid treatment, through CPR and sports medicine training. Have primary responsibility to confer with CHS Medical Staff regarding all injuries.
3.Attend coaches’ clinics to increase knowledge in their particular area.
4. Deliver speeches at athletic banquets and civic gatherings.
5.Assume responsibility for the behavior of players at games.
6.Schedule staff meetings with coaching staff periodically.
7.Submit a complete roster of players to the athletic director by the end of the first full week of practice and keep the roster current and accurate.
8.Be responsible for collecting physical cards, certification of insurance, responsibility of participation, emergency medical forms and team rules, giving these to the athletic director.
9.Assist the athletic office with completion of eligibility list on players, turning this in to the athletic director as soon as possible after the opening practice.
10.Submit a season-end report to the athletic director within two weeks of
season completion.
11.Be responsible for inventory, cleaning, and storing of equipment immediately after the close of the season.
12.Be familiar with local school policies and procedures as well as those of the state and national association.
13.Be responsible for locker room and bus/van supervision before and after practices or games.
14.Make plans for issuing of equipment.
15.Be in attendance with the team before, during and after all practices and games.
16.Arrange a scouting schedule for assistant coaches.
17.Prepare a list of award winners for the assistant athletic director.
18.Explain and enforce the Chillicothe Athletic Code of Conduct.
19.Work cooperatively with the Athletic Boosters.
20.Assist the superintendent, principal and athletic director in selection of assistants.
21.Carry out all other duties and responsibilities in their sport that may be assigned by the athletic director.
22.Attend middle school, freshmen and JV practices and games and provide assistant coaches with direction and support.
JOB DESCRIPTION OF THE ASSISTANT COACH
I.Responsibility:
In the performance of their duties, the assistant coaches are directly responsible to the head coach.
II.General Duties:
To help players become better athletes and persons and to assist the head coach in many details of coaching.
III.Specific Duties:
1.Know and abide by school rules and policies.
2.Know and abide by state and national rules.
3.Carry out all assignments as made by the head coach.
4.Assume all responsibilities as delegated to them.
5.Be at all practices and games for their level of coaching.
6.Attend staff meetings when required by the head coach.
7.Contribute actively to the program in which they are involved.
8.Attend the sports banquet.
9.Attend coaches’ clinics.
10.Work cooperatively with the Athletic Boosters.
11.Remain loyal to the head coach and program.
12.Have knowledge of injuries and treatment of such injuries through CPR and sports medicine training.
13.Be capable and fulfill the responsibility of coaching sport specific skills to the building level athletes associated with the supplemental position and contract.
14.Carry out all other duties and responsibilities in their sport that may be assigned by the athletic director and/or the head coach.
REQUIREMENT FOR PAID COACHES
-In order for coaches to be paid by the District, all requested forms are to be sent to the District Office in a timely manner.
-The District requires all coaches to submit a weekly time sheet every two weeks to the Athletic Director.
Conference Affiliations
Chillicothe High School is a member of the Ohio High School Athletic Association. The rules and regulations developed by the OHSAA are designed to protect fair play and promote sportsmanship while ensuring the safety and welfare of all student-athletes. Chillicothe High School agrees to abide by and cooperate with all rules and regulations set forth by the OHSAA.
Chillicothe High School is one of eight member schools in the South Central Ohio League (SCOL) and as members we agree to abide by the rules and regulations of the league. Principals, acting upon recommendations of coaches and or athletic directors vote on league rules and regulations with the best interest of the student athletes and member schools in mind. The schools that make up the SCOL are Chillicothe, Greenfield McClain, Miami Trace, Hillsboro, Washington CH, East Clinton, Clinton Massie, and Wilmington.
Chillicothe High School Sports by Season
FallWinterSpring
Boys GolfBoys BasketballBaseball
Girls GolfGirls BasketballSoftball
Boys SoccerWrestlingBoys Lacrosse
Girls SoccerSwimming Girls Lacrosse
Girls VolleyballBoys BowlingBoys Track
Girls TennisGirls BowlingGirls Track
Boys Cross CountryBoys Tennis
Girls Cross Country
Football
Sports Venues
Obadiah Harris Family Sports Complex