Guidelines for CTE College & Career Academies and Programs
For Academiesand Programs Openingin Fall2013
02/24/2012
Topic 1: Funding
Goals: To ensure shared commitment by principals and CTE to develop, sustain, and advance the success of College & Career Academies and Programs. To ensure expenditures conform to Perkins grant requirements.
Item / CTE Responsibility / School ResponsibilityStaffing – CTE Teachers / (Schools are entitled to teachers based on enrollment through regular Budget process, which is not CTE specific.) / Schools must provide .2s for CTE teachers who are teaching 6 classes.
Supplies – Textbooks / CTE textbooks will be funded 100% by schools. Schools must provide enough textbooks to support CTE course enrollments.
Supplies & Equipment (not including textbooks) / OPCC will fund 100% of costs related to:
• Instructional software
• Workbooks
• Supplies (<$500)
• Food supplies for Culinary Arts programs
• Equipment (>=$500)
• Computers and printers
• Postage
• Printing
• Repair – computer-related / n/a
Work-based learning trips (incl. site visits & educational learning opportunities) / OPCC will fund 100% of costs related to:
• Sub coverage for selected, OPCC-generated work-based learning trips
• Student transportation for selected, OPCC-generated work-based learning trips / Schools and/or students will fund 100% of field trip costs.
Broadcast Technology Engineer (only applies to schools with Broadcast Technology programs) / OPCCwill provide the job description for the Broadcast Technology Engineer Position. / For all schools hosting Broadcast Technology programs, the Broadcast Technology Engineer position will be required. This position will be funded 100% by the school.
Staffing – CTE Academy Coordinators(Not applicable for College & Career Programs) / OPCC will provide the job description (including roles & responsibilities) for the CTE Academy Coordinator position.
OPCC will fund the CTE Academy Coordinator position as follows:
Year 1 (2013-14): 60%
Year 2 (2014-15): 50%
Year 3 (2015-16): 50%
Year 4 (2016-17): 25%
Year 5 onwards (2017-18 onwards): 0% / Academies are required to have a CTE Academy Coordinator position. It will be funded by the school as follows:
Year 1 (2013-14): 40%
Year 2 (2014-15): 50%
Year 3 (2015-16): 50%
Year 4 (2016-17): 75%
Year 5 onwards (2017-18onwards): 100%
Topic 2: Procurement
Goals: To ensure expenditures conform to Perkins grant requirements, and to enable timely and accurate procurement processing.
Item / CTE Responsibility / School ResponsibilityStandard Operating Procedures / OPCC will issue Fiscal Standard Operating Procedures to schools on an annual basis. / Schools will abide by CTE-issued Fiscal Standard Operating Procedures (“SOPs”) including procurement procedures for supplies, transportation, textbooks, software, equipment, travel, repair & maintenance, consultant services.
Topic 3: Use of Facilities/Equipment/Supplies
Goals:To ensure proper utilization and maintenance of CTE facilities, equipmentand supplies.
Item / CTE Responsibility / School ResponsibilityEquipment - security / CTE will cover Risk Management related costs that exceed the $2500 deductible. / Schools are 100% responsible for the security of CTE equipment.
Schools must ensure CTE equipment is secure and locked.
If an item is stolen, school mustimmediately file:
1) Police report,
2) Incident report in Oracle system,
3) Asset Disposal form from Internal Accounts manual (if item value >$500).
School will be subject to deductible of $2500 in order for Risk Management to replace items.
Equipment – program closures / If a CTE program is closed, OPCC will schedule and coordinate moving of all related CTE equipment. / If a CTE program is closed, schools will return all related CTE equipment to OPCC.
Facilities & Equipment – damage / CTE will cover Risk Management related costs that exceed the $2500 deductible. / Schools will be responsible for deductible costs for replacing or repairing damaged labs and/or equipment.
Facilities & Equipment – usage / Schools must maintain CTE labs and equipment to ensure it is in proper working order. Priority of CTE lab and equipment usage will be for CTE students and CTE courses. Any non-CTE usage must not interfere with CTE-related instruction or usage.
Classrooms / Schools must identify classrooms to be used for CTE courses. CTE equipment must remain in designated CTE classrooms.
Supplies / OPCC will recommend standard supplies, including textbooks, to be used with standard curriculum (see Curriculum & Assessments) / Schools must utilize, at a minimum,OPCC-recommended supplies, including textbooks. Schools may opt to use other supplies in addition to OPCC-recommended supplies.
Topic 4: Instructional Model
Goals:To ensure schools follow proper CTE course sequences and utilize standard CTE curriculum.
Item / CTE Responsibility / School ResponsibilityCourse sequencing(CTE may agree to modified sequences for College & Career Programs) / OPCC will ensure CTE course codes and recommended course sequences are available to all schools, and will provide technical support and PD to schools as needed to support proper programming. / Schools will offer complete sequence of CTE courses for each program. Schools will appropriately schedule CTE students to ensure they can complete their course sequence (i.e. only students who have taken prerequisites or the equivalent should enroll in Junior/Senior level courses). Orientation level courses will include Sophomores only. Students should not take any CTE course as an “elective”.
Exceptions may be made during academy phase-in only (year 1 & 2). In this situation, schools may enroll Juniors and Seniors in orientation-level courses in addition to a fully-enrolled Sophomore orientation-level course.
Curriculum & Assessments / OPCC will provide standard curriculum & assessments for each CTE program. / Schools will adopt OPCC-provided standard curriculum and assessments (e.g., industry certification exams, NOCTI standard assessments, CPS employability assessment) as they become available.
9th Grade College & Career Readiness Course(The College & Career Readiness Course is recommended but not required for College & Career Programs) / OPCCwill provide curriculum and PD for a standard 9th grade College and Career Readiness Foundations course that will educate students on college and career planning, financial literacy, basic technology, and soft skills(e.g., punctuality, professional communications, resume writing, business ethics). / Schools will implement OPCC-provided 9th grade College and Career Readiness course for all CTE students, or receive approval from OPCC to implement alternative coursework to educate CTE students on these four ‘college and career readiness’ topics.
Small Learning Communities (SLCs) &Integrated Instruction(Not applicable for College & Career Programs) / OPCC will provide CTE Academy Coordinators with professional development to facilitate integrated instruction activities. / Schools will be required to implement an SLC-type of structure (either informally or even formally through the SLC grant). In addition, schools will be required to show evidence of project based learning (e.g., competitions, capstone events, etc.) and curricular integration between core and CTE teachers (including but not limited to common planning times).
Topic 5: Staffing& PD
Goals:To increase sustainability of programs and to ensure highly qualified teachers.
Item / CTE Responsibility / School ResponsibilityAcademy Coordinator Hiring(Not applicable for College & Career Programs) / OPCC will maintain a pool of qualified Academy Coordinator applicants and will conduct initial “screen” of candidates to identify those who should be interviewed by the selection committee.
OPCC will provide requirements, process, and materials for Academy Coordinator recruiting and selection. / Schools must follow OPCC-outlined process for Academy Coordinator recruiting and selection. This includes a selection committee comprised of OPCC staff, principal and principal designees. Schools will utilize OPCC-issued materials including interview rubrics.
CTE Teacher Positions / OPCCwill review 20th day CTE teacher position closings for each school as required. / Schools will maintain enough CTE teacher positions to support CTE program enrollments.
Proposed CTE position closures must be reviewed by OPCC leadership.
PD – All CTE Teachers / OPCC will provide industry-focused PD for CTE teachers on a quarterly basis.
OPCC will provide instructional PD for CTE teachers.
OPCC will provide Summer Institute PD for CTE teachers.
OPCC will provide sub coverage for teachers, counselors and coaches attending PD during school hours. OPCC will provide sub coverage for teachers attending industry advisory council meetings. / Schools will ensure CTE teachers attend quarterly industry-focused PD sessions.
Schools will allow CTE teachers to attend industry advisory council meetings at least twice per year, where relevant.
Schools will ensure CTE teachers attend instructional PD sessions as offered.
Schools will ensure CTE teachers attend Summer Institute sessions.
PD – New CTE Teachers / OPCC will offer individualized coaching/PD for new CTE teachers. / Schools will ensure new CTE teachers participate in district coaching/PD offered to new teachers.
CTE Teacher Hiring &Credentialing / OPCC will work to maintain a pool of qualified teacher applicants.
OPCC will provide requirements, process, and materials for teacher recruiting and selection.
OPCC will mandate removal of improperly credentialed teachers.
OPCC will issue Fiscal Standard Operating Procedures to schools on an annual basis, which include certification requirements. / Schools must review CTE teacher candidate qualifications with OPCC before hiring any new teachers in order to ensure teachers have all the proper certifications.
Schools must hire properly certified teachers. Certification requirements are outlined in the Fiscal SOPs.
Topic 6:Marketing, Student Recruitment and Admissions
Goals:To match student interests with school offerings which shouldprevent "dumping grounds" and improve completion rates. To maintain ideal program enrollment over time.
Item / CTE Responsibility / School ResponsibilityCCA Application, Admissions& Enrollment(Not applicable for College & Career Programs) / OPCC will provide and manage CCA student application and related processes, including lotteries and student selection. / Schools must enroll students who are selected through centrally managed student application process.
Marketing Activities / OPCC will provide marketing materials to Academy schools in September of each year. OPCC will provide representation and outreach for CTE Academies at the CPS High School Fair. OPCC will market CTE Academies at Elementary School Counselor meetings. / Schools will conduct Parent Information Sessions, outreach to Elementary Feeder Schools, and other marketing events.
Recruiting & Admissions PD(Not applicable for College & Career Programs) / OPCC will provide PD regarding student recruitment& admissions work for CTE Academy Coordinators. / Schools will send Academy Coordinators to OPCC-provided PD.
Post-deadlineopen seats(pre- start of school for incoming 9th grade cohort) (Not applicable for College & Career Programs) / OPCC will maintain waitlists of potential applicants for open seats after application period deadline, but prior to start of school. OPCC will fill open seats during this period. / Schools must enroll OPCC-selected students for open seats after the application period deadline, but prior to start of school.
Post-deadlineopen seats(post-start of school for incoming 9th grade cohort)(Not applicable for College & Career Programs) / Upon start of school, schools are responsible for filling open seats for each program cohort (i.e. when incoming 9th grade class starts high school in September, any open 9th grade seats in CTE programs will be filled by the school). Schools will give priority to students on the waitlist provided by the Portfolio Office/OPCC.
Transfers and open seats (after 9th grade) / Schools will follow CPS Enrollment & Transfer Policy. Please see:
Schools will have discretion over student requests to transfer between programs as well as transfers out of a CTE program.
Schools will be responsible for filling open seats in the sophomore CTE cohort with non-CTE students already enrolled at the school.
Student absenteeism / attendance / Schools will encourage CTE teachers to reach out by phone to students who are chronically absent. See CPS policy on Use of CPS Network.
Topic 7: Program Support & Progress Measurement
Goals:To monitor program implementation and student outcomes, and develop focused improvement strategies.
Item / CTE Responsibility / School ResponsibilitySite Visits / CTE Program Coordinators will visit their respective school sites on quarterly basis, at a minimum, to provide support to CTE teachers. / Schools must follow up on relevant action items noted during site visits (e.g., Business Manager must submit orders for additional materials as OPCC has provided the funds, etc.)
Scorecard Reports / OPCC will provide scorecard reports (including program and student outcome metrics) at leastannually for each school. / Principals must reviewscorecard reports with their CTE staff members as they are made available.
Annual Progress Reviews / OPCC (and Network Chief if school/Network Chief prefers) will conduct annual progress reviews with each school's leadership in order to review past performance, discuss potential performance goals related to CTE metrics, and identify CTE improvement strategies. / Schools must participate in annual progress reviews and meet at least once quarterly with relevant school staff (Academy Coordinator, Counselors, APs, College and Career Coaches, etc.) to discuss progress and identify additional improvement strategies.
Topic 8: Work-based Learning
Goals:To increase the volume and quality of work-based learning opportunities offered to CTE students. To increase student participation in work-based learning opportunities.
Item / CTE Responsibility / School ResponsibilityEmployability Assessment and Industry Validated Technical Assessment / OPCC will provide PD and regular communications to support employability skills assessments being completed for all students. / Each year during the first week of class, CTE teachers must provide a brief review of the program’s goals and expectations including the use of an Employability Assessment and Industry Validated Technical Assessment.
CTE teachers will complete the CTE employability skills assessment for all CTE students twice per school year.
Employability skills workshops for students / OPCC will provide curriculum and PD to prepare school staff to deliver employability skills training. / The Teacher, Academy Coordinator and/or College and Career Coach will deliver at least 6 employability skills workshops to all CTE students each year, supporting their employability skills development and overall preparedness for WBL experiences (e.g., resumes, interview skills, interpersonal communication, accountability, timeliness, attire, etc.)
Work-based Learning opportunities and placements / OPCC will provide timely reporting on WBL placements so that school staff can monitor student WBL opportunities and placements. / The Academy Coordinator and Service-Learning Coordinator will collaborate to provide CTE pathway-related service-learning opportunities to all CCA sophomores and freshmen (at least 20 hours).
Schools will ensure CTE students and teachers check CPS email at least twice per week to enable access to WBL postings and updates. CTE Teachers will reinforce the need for student to use their CPS emails to access WBL opportunities.
Topic 9: Post-Secondary Articulation
Goals:To improve post-secondary articulation such that CTE students will have increased access to college credit through CTE courses.
Item / CTE Responsibility / School ResponsibilityArticulation Agreements / OPCC will establish articulation agreements with post-secondary institutions, including but not limited to City Colleges, local four-year institutions, etc. / Schools must inform students of opportunities related to post-secondary articulation agreements.
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These guidelines serve as an agreement between the school noted below and the Office of Pathways to College and Career regarding guidelines for operating CTE College & Career Academies and Programs.
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School NamePrincipal SignatureDate
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Chief Network Officer SignatureDate
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Director Signature, Career & Technical EducationDate
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Officer Signature, Pathways to College & CareerDate
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