GuidanceforCriminal Background ChecksFor

Supplemental Education Service Providers

All Supplemental Education Service Provider (SESP) employees who have unsupervised contact with Oregon students or with confidential data describing students must be cleared through the Law Enforcement Data System (LEDS) and Fingerprint-Based Criminal History Verification before having any unsupervised contact with Oregon Students, either in person or online.

These include employees who:

Participate in person, or online, in:

  • Representing an SESP program to eligible students
  • Providing information about the SESP program to eligible students
  • Recruiting eligible students
  • Developing agreements with eligible students
  • Conducting assessments prior to setting achievement goals for students

Have any unsupervised contact with students, online or in person

Provide any type of instructional services to students that is unsupervised, including online services

Supervise, or have any unsupervised contact with, students prior to, during, or after SES sessions

Background Check Process

The SESP must contact the districtthey will be working with to obtain the district’s process and obtain from the district the Fingerprint-based Criminal History Verification Forms--Form 581-2283-M and any other required forms required by the district for a Criminal background Check for contracted SES employees.Forms are then to be completed, and returned to the district for processing.When completed, the SES may then obtain a copy of the form 581-2283-M with the Sequence Number stamped on it.If the SESP employee provides services to multiple districts, the SESP can make copies of the 581-2283-M form

Some districts may require apre-employment check (LEDS) and/or other additional information from the SESP concerning the employee.Thisis a district decision and must be followed.

Cost

The SESP is responsible for the cost of processing the Fingerprint-Based Criminal History Verification forms and Fingerprint card(s) and a possible LEDS check.The SESP will submit full payment to the district with the fingerprint card and form(s)before the fingerprints are processed.The cost for The Fingerprint-based verification and the LEDS clearance are:

  • Processing Fingerprint-Based Criminal History Verification forms and Fingerprint card(s) cost $62.00 each
  • Law Enforcement Data System (LEDS) checks are $5.00 each.

Clearance

Getting clearance back on an employee is somewhat seasonal.September through December will be the busiest time and with the slowest response time.It could be 4-6 weeks before the process is complete.Before mid August or after January, results are usually returned within two weeks.

SESP employees previously cleared by ODE or TSPC

If the SES employee was cleared in a previous year by ODE with a Fingerprint Criminal Background Check, and the employee has not resided outside of the state, the ODE,Employee Services Section can provide the employee’s sequence number.The employee may not have to re-fingerprint.The SESP will need to check with the district for their district policy for this.

If the employee has a valid teaching certificate from TSPC, the employee needs to complete form 581-2283-M, write“TSPC” at the top of the form, and mail it in to ODE, Employee Services Section (fingerprint cards do not need to be completed).TSPC will be contacted for the clearance dates and verification that the individual has a valid teaching certificate.There will be no charge for this.

Fingerprint Card Rejected

If the fingerprint card is rejected, the individual must be re-fingerprinted by a law enforcement agency or process the fingerprints by live scan and resubmit everything except form 581-2283-M.The new card and the original card must be submitted together or they will be processed and charged as an original submission.If the reprinted fingerprint card and rejected ones are not submitted within 5 months, the Department of Education will close the card and notify the district that the employee did not complete the process. It is also important because cards sent at a later time may be charged as an original submission.A second rejection of the same person’s fingerprint materials from FBI will require a new submission fee for further processing.

Common reasons for rejection of a Fingerprint Card

  1. Poor quality prints on the card
  2. Improperly completed personal information, usually incomplete
  3. The applicant’s signature differing from the applicant name printed at the top of the card.

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