GUIDANCE NOTES
FOR COMPLETING
APPLICATION FORM
PLEASE ENSURE YOU READ THESE GUIDELINES CAREFULLY BEFORE SUBMITTING YOUR APPLICATION. INCOMPLETE APPLICATIONS AND / OR INCORRECTLY COMPLETED FORMS WILL NOT BE CONSIDERED.
Application forms may be completedelectronically, saved and returned by email or printed, completed in black ink, block capitals and returned by post. In both instances, forms must be returned by the deadline. Late applications will not be considered. The deadline will not be extended for technical issues.
The Application Form must be completed in full and it is the responsibility of applicants to ensure that all relevant information is included. To meet Fair Employment Monitoring requirements, all candidates are also required to complete the Monitoring Form which be separated from application material and accessed only by the Monitoring Officer.Under Data Protection Legislation, your application details will be held securely and only accessed by those staff members involved in processing your application for employment.
Criteria may be enhanced, though not changed, to facilitate shortlisting. The panel will shortlist only on the information provided.CVs will not be accepted.
Email Applications
Please keep information within the editable fields of the Application form and do not extend the fillable areas beyond their dimensions.
Type your name into the signature area of the form - a handwritten signature will be requested if shortlisted for interview.
Email your Application to:
DO NOT SEND YOUR APPLICATION TO ANY OTHER EMAIL ADDRESS
Handwritten Applications
Please do not submit additional sheets as they will not be considered and, if completing electronically, please do not expand the response fields.
Check your completed Application Form for errors then sign and date.
Place your completed Monitoring Form in a separate envelope marked Monitoring form and include with your Application form in your main postal envelope (size C5 or C4).
Post to:Recruitment, Habinteg Housing Association (Ulster) Ltd
Alex Moira House, 22 Hibernia Street, Holywood, BT18 9JE
(Applications sent to any other address will not be accepted)
Applicants are advised: In accordance with legislation a Disclosure Certificate check may be undertaken by Access NI to ensure that people who might be at risk to a vulnerable person are not appointed. Expenses incurred due to attending the selection process will not be payable by Habinteg.
APPLICATION FORM
For office based staff
REFJ297
POSTMaintenance Officer Holywood
Please read carefully through the Guidance Notes before completing this form.
Title: / First Name: / Surname:Address:
Postcode:
Home Telephone: / Work Telephone:
Email address:
National Insurance Number (mandatory):
Do you have a clean driving licence?YES NO
Do you own or have access to a car which is available for business use? YES NO
Are you able to fulfil the travel requirements of the post?YES NO
Do you require a permit/visa to work in the UK? YES NO
If you require a permit/visa, do you possess one?YES NO
If yes above, please state the start/end dates of permit/visa and any restrictions which apply:
If you require a permit/visa and do not possess one, please explain why:
Do you have a disability which you consider relevant to your Application?YES NO
If YES above, is there anything we need to know in order to offer you a fair selection interview?
Academic Qualifications and Courses - highest level qualification(s) first
Qualification / Subject / Grade / DateProfessional qualifications
Qualification / Degree of membership / DateCurrent or most recent employment
Job title: / Company:Address:
Telephone: / From (date): To (date):
Salary (including bonuses): / Notice required:
Number of days absent due to illness: last 12 months previous 12 months
Responsibilities and main duties:
Reason for leaving / wishing to leave:
Previous employment (last two posts)
Please include periods of unemployment, unpaid placements and voluntary work.
Name and address of employer:Job title: / From: / To:
Responsibilities and main duties:
Name and address of employer:
Job title: / From: / To:
Responsibilities and main duties:
Suitability for post- Ensure your refer closely to the Job Description / Person Specification Please demonstrate how you meet all the Essential Criteria for this post.
Max. 400 words. Please do not exceed the word count or expand this box.Again, referring closely to the Job Description / Person Specification
Please demonstrate to what extent you meet some or all theDesirable Criteria for this post.
Max. 400 words. Please do not exceed the word count or expand this box.Additional questions and notes
Are there any health reason which will affect your ability to undertake the duties of this post?
YES NO If YES:
Are you the subject of any police enquiry or do you have a prosecution pending?
YES NO If YES:
Have you ever been convicted of a criminal offence?
YES NO If YES:
Has your partner ever been convicted of a criminal offence? (Residential / care posts only)
YES NO If YES:
Are you related to any Habinteg employee or Board Member?
YES NO If YES:
Are you a previous Habinteg employee?
YES NO If YES:
If selected for the post:
You will be required to complete a medical questionnaire and/or medical check.
An AccessNI check may be required, dependent upon the nature of the post.
If you are offered accommodation as part of an offer of employment:
Habinteg will advise your present landlord (if NIHE or another Housing Association).
References:
Please supply three referees. The first should be your current / most recent employer.
Referees should not be related to you and are contactable without further contact with you.
1. Name: / Occupation:Address:
Telephone: / Email:
2. Name: / Occupation:
Address:
Telephone: / Email:
3. Name: / Occupation:
Address:
Telephone: / Email:
May we contact referee 1 (current/recent employer) prior to interview? YES NO
Declaration of applicant
I declare that, to the best of my knowledge, the information supplied in this application form is true and accurate. I understand that false information, or the omission of material information, could lead to disqualification or termination of any subsequent contract of employment. I understand that the information given by me on this form will be processed in accordance with Data Protection Legislation.
SIGNATURE DATE
To help us monitor the effectiveness of our advertising, please indicate where you saw this position advertised
Belfast Telegraph Sunday Life Job Centre NIFHA website Habinteg website
Or other, please specify
PLEASE READ CAREFULLY THROUGH YOUR APPLICATION FORM TO ENSURE THAT YOU HAVE ANSWERED ALL SECTIONS CORRECTLY. CAREFULLY READ THROUGH THE GUIDANCE NOTES AND MAKE SURE YOU ALLOW ENOUGH TIME FOR DELIVERY TO MEET THE DEADLINE. IF POSTING YOUR APPLICATION, THE MONITORING FORM WHICH FOLLOWS MUST BE PLACED IN A SEALED ENVELOPE MARKED MONITORING FORM AND INCLUDED ALONG WITH YOUR APPLICATION.
PRIVATE & CONFIDENTIAL
MONITORING FORM
MON. No:(applicant leave blank - office use)
REF No:
Habinteg Housing Association (Ulster) Ltd monitors the applicants it receives for jobs in order to ensure that its recruitment practices promote equality of opportunity.
This information will be treated in the strictest confidence and protected from misuse. It will be separated from your Application Form and will not form any part of the selection process. There are two pages of Monitoring Information. To protect your privacy, you should not write your name on the form, a number added above will be the only link with your Application Form and will be known only to the Monitoring Officer.
You are not obliged to answer these monitoring questions and you will not suffer any penalty if you choose not to do so. We do, however, encourage you to answer and please note that it is a criminal offence under the legislation for a person to knowingly give false information under the Fair Employment (Monitoring) Regulations (NI) 1999.
FAIR EMPLOYMENT MONITORING QUESTIONNAIRE
We monitor the community background and sex of our job applicants in order to demonstrate our commitment to promoting equality and to comply with our duties under the Fair Employment and Treatment (NI) Order 1998. Please complete and tick as appropriate.
Community Background
I am a member of the Protestant Community
I am a member of the Roman Catholic Community
I am not a member of the Protestant or Roman Catholic communities
Sex
Male Female
EQUAL OPPORTUNITIES MONITORING QUESTIONNAIRE
We are an Equal Opportunities Employer. We aim to provide equality of opportunity to all persons regardless of their religious belief; political opinion; sex; race; age; sexual orientation; whether they married or in a civil partnership; whether disabled; whether undergone, undergoing or intend to undergo gender reassignment. We do not discriminate against job applicants on any of these grounds.
AgeMarital status / civil partnership
Date of birth: Are you married or in a civil partnership? YES NO
Sexual Orientation
Please indicate your sexual orientation:
I am straight I am gay or lesbian I am bisexual
Political opinion
Unionist Nationalist Neither
Disability
Under the Disability Discrimination Act 1995 you are deemed to be a disabled person if you have cancer, multiple sclerosis or HIV infection. Also, you are deemed to be a disabled person if you have a physical or mental impairment which has a substantial and long-term adverse effect on your ability to carry out normal day-to-day activities.
Do you consider that you are a disabled person?YES NO
If you answered “yes”, please indicate the nature of your impairment by ticking the appropriate box or boxes below:
Physical impairment, such as difficulty using your arms, or mobility issues requiring you to use a wheelchair or crutches:
Sensory impairment, such as being blind or having a serious visual impairment, or being deaf or having a serious hearing impairment:
Mental health condition, such as depression or schizophrenia:
Learning disability or difficulty, such as Down’s Syndrome or dyslexia, or Cognitive impairment, such as autistic spectrum disorder:
Long-standing or progressive illness or health condition, such as cancer, HIV infection, diabetes, epilepsy or chronic heart disease:
Other (please specify):
Racial Group
Please state your country of birth:
Please state your nationality:
Please indicate your race or colour or ethnic or national origins:
WhiteChinese Irish Traveller Indian
Pakistani BangladeshiBlack Caribbean Black African Black other Mixed ethnic group (please state which):
Any other ethnic group (please state which):
Dependants / Caring responsibilities
Do you have dependents, or caring responsibility for family members or other persons?YES NO
If ‘yes’ please indicate whether your dependents or the people you look after are:
A child or children Disabled person(s) Elderly person(s) Other
If ‘other’ please specify:
If you are sending a hard copy / handwritten application, please place this completed Monitoring information in an envelope marked Monitoring Form and place inside your postal envelope along with your Application Form.
If emailing your Application, this completed Monitoring Form will be separated from your Application by the Monitoring Officer and will not form part of the recruitment process.
Application Form | Page 1