/ File Ref: CM.STD.3/OF1599688
Document Owner: Events and Public Relations Coordinator/Community Services
Version: 29/01/2015

Grounds Booking and

Events Expressions of Interest Form

Grounds Booking and Events Expressions of Interest Form

Please complete the enclosed form and return to:

By Mail:Chief Executive Officer

City of Albany

PO Box 484

ALBANY WA 6331

In Person:To the City’s Customer Service Counter located at

102 North Road

YAKAMIA

Via Email:

BOOKINGS AND GROUNDS HIRE

The City of Albany manages many attractive reserves, parks, buildings and other facilities that are available for hire. If you are planning a meeting, wedding, school excursion, function or simply an informal get-together at one of the City of Albany’s venues, please complete the Grounds Booking Details section of this form to make a formal grounds hire booking.
For a listing of Grounds you can book, visit the City of Albany website:

For queries about Grounds Hire, please contact .

EVENT EXPRESSIONS OF INTEREST

If you are holding a public gathering in the City of Albany, your gathering might be classified as an event. Completion oftheEvent Details section of the form is the first step in the event approval process. Answering the Event Details section will allow the City of Albany to determine whether your gathering requires an event approval, and enables the City of Albany to efficiently and speedily process your event application.

Should you be unsure as to whether your gathering is classified as an event, please fill out the Event Details section and the City’s Events Coordinator will be in contact should your application require event approval.

Event Approval Process

CONTACT DETAILS

Name of applicant
(Full Name):
Organisation/Business name(If applicable):
Postal address:
Contact person and Phone number:
Email address:

BOOKINGS AND GROUNDS HIRE

Grounds/Facility required:
Note: This will be the grounds/facility that will be booked for you
Description of use:
Date(s): / Click here to enter a date.
Time (start and end):
Anticipated numbers:
Is this event open to public: / YES NO

EVENT EXPRESSIONS OF INTEREST

Event name and detailed event description:
Date(s): / Click here to enter a date.
Time (Start and End):
Venue:
Will your event affect traffic flow or parking? / YES NO
Does your event require any road closures? / YES NO
Park(s) or Reserve Name Required (if any):
Anticipated Attendance: / Number of people per day:
Will alcohol be consumed?
If yes to the above, will alcohol be sold? / YES NO
YES NO
Is a PA System being used? / YES NO
Do you think that the noise associated with your event including bump in/bump out will impact on surrounding premises: / YES NO
Is this event open to public:
/ YES NO
Will food be provided at the event?
If yes to the above, will food be sold? / YES NO
YES NO
Structures (if any):
/ Spectator stand
Stage and support system
Marquee – (Greater than 200m2)
Marquee – (55m2 to 200m2)
Marquee or Stall – (Less than 55m2)
Will an entry fee be charged:
Including entry by gold coin donation / YES NO

OFFICE USE ONLY

Notes:
Incoming: / Outgoing:

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© City of Albany 2015

102 North Road, Yakamia WA 6330 | PO Box 484, ALBANY WA 6331

Tel: (08) 9841 9333 | Fax: (08) 9841 4099 | Email: | Website: