Greeting Words

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Greeting words

Dear exhibitor!

We are very happy that you have decided to take part in the exhibition “RAAPA EXPO Autumn-2014”, and pleased to welcome you as an exhibitor. RAAPA Association, as the organizer of this event, is going to do everything possible to make your company’s participation in the International exhibition effective, and help it become an integral part of the marketing strategy of you company promotion in the future.

The Exhibitor’s Manual contains all necessary technical requirements and application forms for different services.

Welcome to the club of RAAPA EXPO exhibitors!

Sincerely,

Organizing Committee of the Moscow International exhibition

“Amusement Rides and Entertainment Equipment RAAPA EXPO Autumn-2014”

Exhibition dates and venue……………………………………………………….………….……..….4

The map of All-Russian Exhibition Center (VDNKh) territory………….…………………………....5

Exhibition floor plan…………………………………………………….……………………………..6

Terms of participation…………………………………………………………...... 6

Information………………..…………………………………………………………...... 8

Technical capabilities of Pavilion 69………………………………...... 8

Exhibition aisles cleaning………………………………………...... 8

Exhibition and booths security……………………………...... 9

Interpreters’ services……………………...…………...... 9

Customs clearance and logistics………………………………...... 9

Order of entry/exit of transport to/from VDNKh territory...... 9

Visa Support and Hotel accommodation.…...... 11

Sponsor packages…………………………...... 12

Application for participation form (Form №1)...……………………………………………………15

Application for indirect participation (Form №1.1)….………………..…………………………...16

Booth plan form (Form №2).………………………………………………………….…….……….17

Standard booth equipment…………………………………………………..….…………18

Application for additional equipment and services (Form №2.1)... ………………………….…..19

Price-list for additional equipment and services…………..…………………………...….20

List and prices for rigging work (services)………………………………..….……….…..21

Exhibitor Catalogue information form (Form №3)…………….…………………………...... 22

Exhibitor Catalogue advertisement form (Form №3.1) ………………………...….………...……23

Advertisement-at-the-exhibition form (Form №4)……...... 24

Exhibitors badge form (Form №5) ………………………………………………………………….25

Additional invitation tickets’ form for RAAPA official Gala Dinner (Form №6)……………………………………………………………………………………………………..26

The list of delivered/removed exhibits at pavilion (Form № 7)………………………….…...……27

Exhibition dates and venue

THE 8th MOSCOW INTERNATIONAL EXHIBITION

«AMUSEMENT RIDES AND ENTERTAINMENT EQUIPMENT

RAAPA EXPO AUTUMN-2014»

WHEN: October 15-17, 2014

EXHIBITION WORKING HOURS: October 1510.00–18.00

October 16 10.00–18.00

October 17 10.00–16.00

EXHIBITION MOUNTING: October 14 09.00–20.00

EXHIBITION DISMANTLING*: October 17 16.00–20.00

______

*In case of dismantling of complex equipment the term of exhibition dismantling can be prolonged on mutual consent of the parties.

PRE-TERM DISMANTLING AND EXHIBITS MOVE-OUT ARE PROHIBITED

WHERE: All-Russian Exhibition Center (VDNKh), Pavilion 69,

Prospekt Mira, 119, Moscow, Russia, 129223

HOW TO GET THERE: “VDNKh” metro station

City public transportation:

Trolley buses: №№ 14, 48, 76, “Ulitsa Borisa Galushkina” stop,

Trams: №№ 11, 17, “VDNKh” metro station” stop,

Buses: №№ 56, 76, 93, 136, 172, 195, 803, «Severnaya» stop.

The map of All-Russian Exhibition Center (VDNKh) territory

ATTENTION! Entry of vehicles with weight exceeding 7 TONS is allowed at Likhoborsky gate ONLY.

Exhibition Floor Plan

The updated information on the exhibition floor plan and available booths can be obtained on the website:

Terms of Participation

Terms and cost of participation:

Shell scheme booth in the exhibition hall ……………………………………………………..from 4 m2
Exhibition space only in the exhibition hall ………………………………………...... from 10 m2
Exhibition space only for inflatables in the exhibition hall………………………………………..from 30 m2
Outdoor exhibition space ……………………………………………………………….…………from 20 m2
Participation of a Co-exhibitor company, exhibiting at another company’s booth…………...... from 12 m2
Indirect participation (placement of promotional materials for distribution at the exhibition; entry in the Exhibitor’s Catalogue up to 90 words, including contact details)
Placement of advertising materials (modules) in the Exhibitor Catalogue
Placement of advertising materials in the “Attractions and Entertainments” magazine
Sponsorship (see p. 12 of the Exhibitor’s Manual)

The INFORMATION ABOUT RATES FOR PARTICIPATION CAN BE OBTAINED BY SENDING A REQUEST TO THE ORGANIZING COMMITTEE, OR BY SUBMITTING THE APPLICATION FORM ON THE WEBSITE .

Registration fee: entry in the catalogue (90 words) in Russian and in English; a copy of the Exhibitor’s Catalogue; badges according to the application form; vehicle entry pass to VDNKh territory during mounting and dismantling periods; an invitation to RAAPA Gala Dinner (for 1 person); invitation flyers to the exhibition, informational materials.

The registration fee is 375 euro.

Extra payment is charged for an ADDITIONAL invitation ticket to RAAPA Gala Dinner (for 1 person), the cost is 110 euro.

Extra payment is charged for:

− Corner booth location- 10% added to the baseline cost

− Selection of booth location- 15% added to the baseline cost

Minimal booth size:

- central location - 15 m2

- perimeter location - 4 m2

Exhibitors booking more than 20 m2 exhibition space are provided with a 10% discount

Exhibitors of «RAAPA EXPO-2014» are provided with a 7% discount

Discounts are summed!!!

Booth description

The exhibition space (shell scheme booth, as well as space only) is provided according to the submitted application form (Form №1) sent by the Exhibitor:

2.1 Shell scheme booth:

Standard module booths (booth equipment – see here)

The booth is constructed of light aluminum parts and Octanorm plastic laminated panels. Each wall panel is sized H250XW100 cm (including top and bottom planks), and has the face amount about H235XW95 cm.

Additional equipment and services can be ordered (Form №2.1). Price list for the additional equipment and services is provided on page 20 of the given Manual.

Door keys and/or lockers for the filing cabinets and showcases can be obtained at the desk of the exhibition constructor – “PO MONTAZHNIK”, Ltd, near the Organizer’s office in Pavilion 69.

prohibited: attachment of exhibitor’s equipment to the parts of the booth, self-conducted taping the panels, inserting logos, drilling holes, attachment of promotional and other sorts of materials with pins, press buttons, heavily-removed duct tape, etc.

2.2 Space only (only marked exhibition space is provided inside of the pavilion)

Is offered for equipment display, or for individual mounting of a booth.

The exhibitor ordering an individual mounting should conform the booth layout with the official exhibition contractor – “PO MONTAZHNIK”, Ltd, not later than 3 weeks before the mounting starts, and provide a complete technical information for holding of the mandatory technical examination of the booth layout (the examination is provided at a charge; submitting the layout after the deadline is extra charged).

The full set of the documents and current rates for the technical examination can be found on the “PO MONTAZHNIK”, Ltd website. Consultation in decoration and conforming of the documents is provided by the “PO MONTAZHNIK”, Ltd Department on technical maintenance of the exhibitions:

Tel.: +7 (495) 644 2911, (499) 181 4106

E-mail:

Website:

Address: Bld. 4/16, Selskokhozaystvennaya str., Moscow-

Deadlines

By September 13, 2014 – exhibitors should provide information for the Exhibitor Catalogue.

By September 20, 2014 – final conformation with the exhibitors of the booth layout and decoration, as well as necessary equipment and services.

By September 28, 2014 - exhibitors should provide the name list of representatives for badges.

INFORMATION

1. Technical capabilities of Pavilion 69

1.1 Main characteristics:

Ceiling height - 24 m;
Ceiling height in the lower part of the Pavilion – 4 m 50 cm;
Permissible load on the floor – 2000 kg/sq.m.;
Simultaneous consumption of electricity – 250 kilowatt;
Height of mounting gates – 4 m 20 cm

1.2 Power Supply:

Power supply of the booths is provided over the time of holding of the exhibition. Over the mounting and dismantling periods, the exhibitors (or their contractors) should use instruments running on a battery or rent on their own the extension cord for temporary connection. In this case, it is necessary to provide the protection of the extension cord from mechanical damage.

attention! While ordering the electrical connections for the industrial equipment and exhibits, consider the magnitude of inrush current.

While connecting computers and other devices sensitive to power offs and voltage drops in the circuit, we strongly recommend you to use the uninterruptible power supply units (UPS).

For space only booths:( (see p.2.2)

Power consumption and connection are not included into the cost of the exhibition space, and should be ordered according to the Form №2.1 . Please make sure that you have ordered the power supply of required capacity.

For shell scheme booths:

Supply and consumption of electricity power up to 0.7 kW are included into the cost of the shell scheme booth. Provision of the electricity source of a greater capacity is paid additionally (Price list). Please make sure that you have ordered the power supply of required capacity.

Additional electric sockets and lights are not included into the cost of the power supply, to order them fill in the Form №2.1.

1.3 Water supply and compressed air are provided on request:

1.4 Telecommunications:

You can order phone/fax/internet connection for your booth, as well as audio/video equipment, to order fill in the Form №2.1.

Payment for the phone calls and additional internet traffic is effected during the exhibition working days, at the Organizer’s booth.

2. Exhibition aisles cleaning

The exhibitor is responsible for cleaning of the exhibition booth.

Every morning, before exposition opens, the cleaning of the aisles between the booths is performed. The litter left by Exhibitor in front of the booth the day before in the plastic bag or box will also be removed. This service is included in the rental cost of the exhibition area.

For all kinds of booths: packing materials and garbage from the booth should be disposed of in dumpsters. In case of violation of that rule, the exhibitor will be charged extra expenses for cleaning the passages near their booth.

After the exhibition closes, the exhibition space should be cleaned of garbage, carpeting and duct tape. The exhibitor is liable to expenses for the disposal of the garbage, including ordering a container for disposal of the bulky waste and the booth elements.

The exhibitor can order the individual cleaning of the booth for additional cost at the Registration Desk.

3. Exhibition and booths security

Every day during the exhibition the booths are guarded from 18:00 . to 09:30 The exhibitor who has valuable equipment at the booth should pass the booth to the security (charged additionally, see Form 2.1). The exhibiting company should arrange the presence of its representative at the booth until 18:00 . (the time of passing the booth to the security). The representatives of the company-exhibitor are responsible for the safety of the personal belongings at the booth from 9:30 to 18:00

4. Interpreters’ services

Interpreters’ services cost starts from 150 euro per day (depending on language), The exhibitor can order interpreters services through the exhibition Organizers.

5. Customs clearance and logistics

FREIGHT FORWARDER:
BTG Expo GmbH
EXHIBITION & EVENT LOGISTICS
Customs-, On-Site-Handling- & Transport-Services
Please get in contact with our partner and nominated
official On-Site-Exhibition Freight Forwarder
for all questions regarding transport to and from fairground, on-site-handling and customs procedure:
Carl-Benz-Strasse 21
D - 60386 Frankfurt/Main
Germany

Mr. Eric Awater
Telefon: +49 69 40 89 87 - 102
Telefax: +49 69 40 89 87 - 222
Email:
Matthias Hildebrandt
Telefon: +49 69 40 89 87 - 104
Telefax: +49 69 40 89 87 - 222
Email:
"BTG Exhibition Logistics" Moscow, Ltd
Tel: +7 495 646 9848
Fax: +7 495 646 9849
Email:

ATTENTION!!! The organizing committee does not arrange the heavers’ services. We urge you to address the official transport agencies of the exhibition (see the information above)

6. Order of entry/ exit of transport to/from VDNKh territory

6.1. Terms of entering the VDNKh territory:

During the exhibition mounting/dismantling periods, the free entrance is provided according to THE VEHICLE PASS. The abovementioned Pass is sent to the exhibitors two weeks prior to the beginning of the mounting.

Entrance to the VDNKh territory is provided through the following gates:

«Likhoborsky» - 24 hours a day:

«Sever–1» - from 8.00 to 19.00:

«Khovansky» - 24 hours a day:

«Sever–3» - from 8.00 to 19.00

Exit from the VDNKh territory is provided through the following gates:

«Sovkhozny» - from 8.00 to 21.00;

«Likhoborsky» - from 21.00 to 8.00;

«Khovansky» - from 19.00 to 8.00;

«Yuzhny» - from 8.00 to 19.00;

«Sever-2» - from 8.00 to 21.00

THE VEHICLE PASS is the permit for a single entry/exit to/from the territory of “GAO VDNKh”, JSC, and is valid for 12 hours from the entry time. In case the pass is turned in at the checkpoint after the indicated exit time, the extra charge is taken for each extra 12 hours of stay at VDNKh territory.

Entrance of vehicles with weight exceeding 7 TONS is allowed at “Likhoborsky” gate ONLY.

THE VEHICLE PASS is valid on: October 14 and October 17, 2014 from 8.00 to 20:00, and on October 15 from 8.00 to 11.00 for only 1 vehicle delivering and removing the exhibits. The Vehicle Pass is mandatorily collected at the exit from the VDNKh territory!

Exit of the exhibitors’ vehicles from the VDNKh territory without exhibition Organizer’s stamp and the dates of attendance written on the abovementioned Vehicle Pass is STRICTLY PROHIBITED!

RAAPA EXPO Autumn-2014 mounting hours:

October 14 from 9.00 to 20.00

RAAPA EXPO Autumn-2014 dismantling hours:

October 17 from 16.00 to 20.00*

*In case of dismantling of complex equipment the term of exhibition dismantling can be prolonged on mutual consent of the parties.

6.2. The order of delivery and removal of the exhibits for the participants:

 To have the exhibition equipment delivered and removed, the exhibitor company should have two (2) copies of the letter with the list of delivered equipment. (Form №7)

It is necessary to get the note “Delivery allowed” on both copies of abovementioned letter at the Exhibition Administration (at the Registration Desk). One copy with the note of the Administration is to be left by the exhibitor at the registration desk. The second copy is to be shown at the entrance to the pavilion.
While removing the equipment, it is necessary to get the note “Removal allowed” on the same copy of the letter at the Exhibition Administration (at the Registration Desk).
For the workers entering the pavilion to provide delivery and removal of the exhibition equipment and exhibits and to perform mounting, it is necessary to get the mounting wristbands from the Exhibition Administration (at the Registration Desk).

PRE-TERM DISMANTLING AND EXHIBITS MOVE-OUT ARE PROHIBITED

7. Visa support and hotel accommodation

For visa support and hotel accommodation contact:

UTS Travel
Contact person: Elena Yakushkina
Tel: +7 495 730 16 50 ext. 190
Mob: + 7 916 9846390
E-mail:
Website:
/ Reiseburo WELT, ltd
Tel.: +7 (495) 933-78-78
E-mail:

Hotel booking:

Contact information for booking “Tourist” and “Business Tourist” hotels:

Тel. +7 (495) 589-53-79; (495) 988-83-53

E-mail: ,

Address of “Tourist” and “Business Tourist” hotels: 17/2 Selskokhozyaistvennaya Str, Moscow, 129226.

Directions:

by subway to metro station “Botanicheskiy Sad”: first car outbound direction, 7-10 minutes’ walk to “Tourist” hotel; from “Tourist” hotel to Main Entrance of All Russian Exhibition Center (VDNKh) by trolley bus № 48 and bus № 154, exit at “MetroVDNKh” stop.

Contact information for booking “Kosmos” hotel (metro station VDNKh):

For booking “Kosmos” hotel please use the link

or contact:

Ludmila Sherbakova

Leading Specialist

Sales and reservation department of “Intourist”

t.: +7 (495) 234 1015 (вн. 2903)

f.: +7 (495) 234 2463

m.: +7 915 170 57 61

8. Sponsor packages

Platinum Sponsor

Number of packages: 1

Contribution amount: 10000 euro

1) Granting Platinum Sponsor with additional exhibition space of 10 m 2 at RAAPA EXPO Autumn–2014;

2) Placement of Platinum Sponsor’s advertisement banner in the exhibition hall (the banner’s size 3X6 m);

3) Placement of Platinum Sponsor’s logo with a sign “Platinum Sponsor” on exhibition advertising materials:

on exhibition promotional brochures (circulation over 6 000 copies);

on outdoor advertisement of the exhibition;
on all exhibition advertising materials in Russian and foreign media;

4) Placement of a full-color advertising module of Platinum Sponsor (1 page) in the “Attractions and Entertainments” magazine;

5) Placement of a full-color advertising module of Platinum Sponsor (1 page) in the official Exhibitor Catalogue (circulation is 3000 copies);

6) Enclosure of Platinum Sponsor’s advertising materials in information packages for the press and the exhibition participants (not more than 3 designations of products);

7) Placement of Platinum Sponsor’s greeting letter to the exhibitors in the official part of the official Exhibitor Catalogue;

8) Placement of Platinum Sponsor’s logo with a sign “Platinum Sponsor” at the “We thank our Sponsors” page in the official Exhibitor’s catalogue;

9) Platinum Sponsor’s representative participation in the Exhibition Opening Ceremony - saying a greeting word, with a photo on the website and in the magazine, posted afterwards;

10) Placement of Platinum Sponsor’s logo/banner with a sign “Platinum Sponsor” on exhibition webpage of the official website with a link to Platinum Sponsor’s website;

11) Placement of Platinum Sponsor’s logo/banner with a sign “Platinum Sponsor” on Partners webpage of the official website with a link to Platinum Sponsor’s website;

12) Mentioning Platinum Sponsor in press releases, reports, and publications in Russian and foreign media, and on the official exhibition website;

13) Participation in Online Exhibition during 6 months (including translation into Russian; before or after RAAPA EXPO Autumn-2014);

14) Participation of 2 representatives of Platinum Sponsor in Summer Forum of amusement industry specialists (July 2014, hotel and travel expenses are not included);

15) Granting Platinum Sponsor’s guests with 5 complimentary tickets to RAAPA Gala Dinner;

GOLD SPONSOR

Number of packages: 2

Contribution amount: 5000 euro

1) Placement of Gold Sponsor’s logo with a sign “Gold Sponsor” on exhibition advertising materials:

on exhibition promotional brochures (circulation over 6 000 copies);
on outdoor advertisement of the exhibition;
on all exhibition advertising materials in Russian and foreign media;

2) Placement of a full-color advertising module of Gold Sponsor (1/2 page) in the “Attractions and Entertainments” magazine;

3) Placement of a full-color advertising module of Gold Sponsor (1 page) in the official Exhibitor Catalogue (circulation is 3000 copies);

4) Enclosure of Gold Sponsor’s advertising materials in information packages for the press and the exhibition participants (not more than 2 designations of products);

5) Placement of Gold Sponsor’s greeting letter to the exhibitors in the official part of the official Exhibitor Catalogue;

6) Placement of Gold Sponsor’s logo with a sign “Gold Sponsor” at the “We thank our Sponsors” page in the official Exhibitor’s catalogue;