GREATER PITTSBURGH CHAPTER OF THE ONCOLOGY NURSING SOCIETY

Board of Directors Meeting

DATE: 02/01/21012 TIME: 7:00 -8:00 PM LOCATION: Conference Call

ATTENDEES: Heather Belansky, Linda Meyer, Kristen Baileys, Karen Wickersham, Mary Burgunder, Lisa DiPerna, Linda Meyer, Laura Fennimore, Peg Rosenzweig, Anna Vioral

UNABLE TO ATTEND: Paula Eubanks

TOPIC
Board Introductions / DISCUSSION
Board introductions were made and key chapter committees were assigned. There were several new members that indicated that they were interested in committee participation with the new chapter renewal. Kristen will outreach these individuals and connect them with the appropriate committee chair.
Membership & Nominating Committee Chair: Kristen Baileys
Program Committee Chair: Paula Eubanks
Awards & Scholarship Committee Chair: Margaret Rosenzweig
Newsletter Editors: Anna Vioral & Karen Wickersham
Camp Raising Spirits Committee Chairs: Mary Burgunder and Linda Meyer
Virtual Community Web Editor: Laura Fennimore / FOLLOW-UP/ INTERVENTIONS/ APPROVALS
November Meeting Minutes / The October Board meeting minutes were approved by an email vote.
Kristen Baileys moved to approve the November 30th Board minutes; the motion was adopted.
Treasurer’s Report / Lisa DiPerna discussed a correction to the annual report minor regarding the postage values.
A discussion was held regarding the ONS chapter requirements regarding annual chapter budgets, non-budgeted item requests greater than $500 requiring a membership vote, and other logistical items included in the Chapter Treasurer’s Handbook. A decision to defer the board vote regarding the chapter donation to the ONS Foundation was made until the information in the handbook can be reviewed. / Heather, Linda, Lisa, and Laura will review the Chapter Treasurer’s Handbook in consultation with the national ONS office and begin to prepare a chapter budget to be presented at the next board meeting.
Komen Grants / GPC received two Komen grants for nursing education from the ONS Foundation for $3000 each. The first program was held in Grove City. There is approximately $4800 remaining from these two grants.
Kristen Baileys has been in conversation with ONS members in the Washington, PA area. The preferred location for this program will be Southpointe Hilton Hotel. The program will focus on breast cancer and include topics about survivorship and radiation therapy. Potential speakers were discussed. / Kristen will explore potential dates at the end of March for this program.
Chapter Policy Manual and Standing Rules / Heather encouraged all board members to review the chapter policy manual. Eileen Milakovic stepped down from her role as director at large at the end of 2011. There are currently four directors at large. The standing rules will need to be altered to reflect this change. A board decided to assign committee chair responsibilities to board members in order to continue the work of these committees. / Heather will make the necessary adjustments to the Standing Rules for approval by the BOD at the next meeting and for presentation to the membership for a vote at the next chapter meeting.
ONS Foundation – All Nurses Need to Know Program / Laura Fennimore presented a proposal to the ONS Foundation regarding the use of the remaining funds from the ANNK grant for a program about cancer survivorship that would be offered to local chapter members from the participating local nursing specialty organizations that participated in the ANNK event. The ONS Foundation Board approved this proposal with the exception that none of the remaining funds be used to offset food expenses.
Alternative locations will need to be considered given this decision. Kristen moved to approve the use of the remaining grant funds as well as chapter funds to allow continued planning and implementation of this program; the motion was adopted. / Laura Fennimore will contact the ONS Foundation to inform them of the BOD’s decision to move forward with this program.
Mary Burgunder volunteered to work with the Hillman Center Cancer as a potential alternative location.
Laura will contact the recommended speaker following location confirmation as well as the other local chapter leadership to begin planning for this event in late May or June.
Program Committee / The February meeting will include a program will be held on February 29th. The topic is on New Breast Cancer Therapy: Halaven. / Program details will be posted on the Virtual Community.
Strategic Planning Process / A volunteer group from the Board met in December to develop the chapter’s 2012-2014 Strategic Plan and the needs assessment to be sent to the Chapter Membership in early 2012. / The needs assessment will be distributed electronically to the membership in the next week using the software program Zarca.
Heather will bring a final draft of the Strategic Plan to the Board for approval at the next BOD meeting.
Camp Raising Spirits / Papers will be filled this week to seek non-profit status for Camp Raising Spirits with the state and then the IRS. The Battle of the Band is scheduled for April 20th at the Slovak Club on the South Side. More details to come.
Membership Committee / Kristen Baileys provided an update on current GPC membership. There have been 84 renewing members and 8 new members as of 02/01/21012. / Heather will send a personal welcome note to new members reminding them about chapter opportunities.
Newsletter Committee / Karen Wickersham will following up with Anna Vioral regarding the deadline for the next newsletter.
ACS Survivors Day / GPC-ONS has been asked by the local ACS group to participate in their annual Survivors Day to be held March 31st at the Doubletree Hotel in Monroeville. GPC will have a table there. Time: 8-2 PM / Heather, Kristen, Karen, and Linda volunteered to represent the chapter.
Annual Report / Heather will submit the chapter’s annual report to ONS and send a copy to all board members.
2012 Board Meetings / Future Dates: (6-8 PM)
·  Feb 27th AGH RT Department
·  March 26th TBD
·  April 30th TBD
·  May 30th TBD / Dates posted on the Virtual Community under Leadership Tab
Meeting Adjournment / The meeting was adjourned at 8:12 PM.