GREATER LAKE CITY COMMUNITY DEVELOPMENT OFFICE
Board of Directors’ Organizational Meeting
Lake City Partnership Council Office
133-B East Main Street, Lake City, SC 29560
January 27, 2016
5:30 p.m.
Attending:Shawn Bell
David Green
Floyd Keels
Jason Springs
Robert Tilton
Ashley Jacobs
Rob Bockman
Absent:Anna Burrows
- Welcome
After noting a quorum was present, Chairman Tilton called the meeting to order.
- Approval of Minutes
The minutes from the December 10th, 2015 meeting were not available, so will be approved at the next meeting.
III. Review of Proposals
Staff and Board Members discussed the various prices of the proposals, and the related experience and qualifications of each of the submitting firms. Ms. Jacobs noted that $75,000-100,000 was the initial target range, but there was some flexibility built into the project, and that the price could be negotiated with the selected firm.
Prices of the proposals were Stewart at $105,000-132,500; TSW at $152,500-215,000; Gateway at $240,836; Urban Edge Studio at $60,000; Riggs-Ward at $120,000-180,000; Kenneth B. Simmons at $25,000-100,000; Stevens & Wilkinson at $250,000-500,000; and AECOM at $78,000-120,000.
IV.Appointment of Master Plan Proposal Selection Committee
Jacobs proposed that the initial plan was to establish a selection committee, but the CDO Board could well decide through their own deliberations.
Discussion then moved to appointing Board members and other consultants to the review board.
Mr. Green nominated Mr. Spring, seconded by Mr. Bell. Mr. Springs suggested that the Board deliberate internally and pick out the top three firms to then bring into interviews and discussions with the community selection committee. Motion was made by Mr. Tilton to have Mr. Bell, Mr. Springs, and Ms. Jacobs review the proposals and choose the top contenders. Mr. Keels seconded, and motion passed unanimously.
Ms. Jacobs mentioned the need for a market research study in order to meet the requirements of the CDGB grant.
V. IRS Form 1023 Tax Exempt Application
The application is complete and being sent to the IRS. The Board was given a chance to review the narrative produced prior to submission. This document collects in detail the complete activities of the CDO (housing development, marketing, event organizing, etc.). Ms. Jacobs called specific attention to Section 4 (housing) and how it will define the housing that the CDO can construct (i.e., low-moderate income housing, including student housing for Florence-Darlington Tech). Ms. Jacobs also called attention to Section 5, “Public Works,” which outlines activities related to engineering and the master plan implementation and the public parks plan. Jacobs underlined that the scope of the CDO must not enter into any conflict with a member or the family of a member; no member of the Board expressed any existing personal, familial, or business conflicts.
VI. Other Business
Mr. Bell noted that there was strong turnout for the Pedestrian plan, and thatthe plan will be complete by the end of June.
It was determined that the next meeting date will be determined based on the needs of the Master Plan.
Adjournment
Meeting adjourned (motion made by Mr. Springs and seconded by Mr. Bell) at 6:21 p.m.