Grant Wood Area Education Agency • 4401 Sixth Street S.W. • Cedar Rapids, Iowa52404 •

319-399-6700 • 1-800-332-8488 • Fax 319-399-6457

Teacher Quality Oversight Committee

Thursday, March 1, 2012Business Office Conference Room

8:30 – 10:30

Minutes

Members Present: Julie King, Bart Mason, Sherry Sines, Anne Steffensmeier, and

Kris Donnelly

Members Absent: Lynn Tiemann

Review minutes from November 21, 2011

  • The minutes from the September 21, 2011 meeting were reviewed. There no corrections to the minutes reviewed by the committee. Julie moved to approve the minutes and Sherry seconded to approved the minutes. The motion carried to approve the September 21, 2011 minutes.

Review TQ proposals submitted February, 2012.

  • Two proposals were submitted. Both were in the Region/Discipline/program category. Both proposals were determined to have met the intent of TQ legislation. Revisions were requested on both proposals based on the rubric used by the team to review the proposals.
  • Approximate funding for both proposals is $7700.

Update on Iowa Core TQ-PD

  • Kris provided an update on the Iowa Core TQ PD. Kris provided a handout listing the activities that are underway and those that are proposed in the future. These activities include the Formative Assessment to Improve Teaching and Learning (22 registered), Iowa Core Content and Coaching to Improve Teaching and Learning (45 registered).
  • Multiple workshops have been offered including
  • Iowa Core: Support for Teachers of Struggling students – 1 registration
  • Exploring the core: Resources for Iowa Educators – no participants
  • State Developed Instructional Coaching Online Resources April, 2012
  • Iowa Core in Practice March and April 2012
  • Iowa Core: the Inner Circle 6 registrations, second session in April and Summer, 2012
  • Halibut: America’s Favorite – multiple sessions utilizing AEA online resources and Iowa Core concepts and skills. Jan 13 participants, Feb 9 participants, next session in April.
  • Future Planning
  • Iowa Core Concept Based Instruction Learning and Development
  • Development and Implementation of Iowa Core Concept Based Learning for middle school students
  • Hot Fun in the Summertime! – Concept based job embedded professional development
  • Data Teams Training 2012- 2013

Additional discussion included ideas about how to increase attendance by varying the times, and the method of delivery. Suggestions included webinars/video conferencing and offering the sessions later or earlier in the work day.

Budget:

  • Sherry provided an update on the current budget amounts for TQ funding for the AEA, Region/discipline/program and Individual budgets.
  • The funding is as follows:

AEA 56,480.00

Region/Discipline/Program 134,780

Individual 17,000

It was noted that historically most proposal are submitted during the spring funding period to begin during the summer months or early in the fall and continue throughout the school year.

Review feedback from proposal Review Committee

  • The proposal review committee recommended a slight change in the format for the rubric so that comments could be added under each of the sections.
  • Two areas were recommended for changes in the rubric scoring. The Complete proposal will be scored as a 1 or a 3. For an individual proposal the scoring reflecting the supervisor’s support will be scored as a 1 or a 3. Julie recommended that we approve the revisions to the rubric and Kris seconded.
  • Additional information about connecting the IPDM to the proposal Action Plan is being developed and will be uploaded onto the TQ website to provide more direction to staff developing proposals. In addition, exemplar models and video descriptions were suggested to support staff in the development of proposals.

Procedures for Submitting Claims

  • The procedures for submitting claims were reviewed. These were developed jointly between the HR/BO and PD office. The practices follow the HR/BO procedures and assure that employees doing agency work will be covered by insurance.
  • If mileage is included in the proposal, the current HR/BO practices are followed for mileage. Mileage may be claimed to an agency center other than your assigned center from home or your agency center whichever is less. If an employee is on a non-contract calendar day but is receiving TQ funding, mileage cannot be claimed under the employee mileage budget. This has been clarified with support staff and an explanation is sent to the TQ proposal contact to share with the participants.
  • The contact for the proposal is expected to forward the TQ materials to the participants including time cards, claims procedures, the final proposal, etc. The support staff and the PD office will answer questions regarding procedures.
  • Anne recommended approving these procedures and Bart seconded.

Next Meeting Agenda:

Review minutes from March 1, 2012.

Review TQ Proposals submitted on April 18, 2012.

Update on Iowa Core TQ PD including attendance rates/expenditures

Budget update and projections if allowable growth is settled

Discuss meeting schedule and frequency of meetings and if a summer meeting is needed

Develop next meeting agenda

Discuss committee membership

Motion to adjourn was made by Kris.

Facilitator: Julie King

Facilitator: Anne Steffensmeier

Recorder: Sherry Sines