GRANDVIEW C-4 SCHOOL DISTRICT
GRANDVIEW MISSOURI
REQUEST FOR PROPOSAL
For
LEASED DIGITAL COPIERS and SERVICES
ADDENDUM 4
From: Tom Boyd
Purchasing Clerk
Grandview C-4 School District
Questions:
Q: Can we put the completed bid on a thumb drive rather than a cd?
A: Yes
Q: I thought you wanted the Software priced separately? Based upon the new Pricing sheet you put out in
Addendum 3, I do not see a space for Software (PaperCut, uniFLOW, ect.)
A: See Attachment 1 of this Addendum.
Q: I am not sure how you want us to include the software unless we divide it by 42 and add that amount to
each out the machines?
A: See Attachment 1 of this Addendum.
Q: In the pre-bid meeting, it was stated that there are 4 servers – can they all see each other?
For example, do you need 4 server instances of the print management software, or can they share?
A: In our current configuration the 4 servers can see each other.
We do not have to have 4 servers. We want what is recommended to run the software.
Q: Is online tri-fold required for the color device at Grandview Senior High? How do you want that
priced? (separately?)
A: It is a REQUESTED option. Price Separately
Q: The RFP does not acknowledge property tax (only use tax and sales tax).
Please specify if you want this included in the bid, or billed separately?
A: If we are subject to property tax (which may be the case since we will not own) then
I would want it all included in the price, please
QCan you confirm that the end of term shipping (for the new contract) needs to be included as part of
this bid. I think I am reading that in section 2.11, but clarification is appreciated.
A: Corrected Paragraph, 2.11 Pricing Summary
2.11 Pricing Summary: SUPPLIER’S pricing schedule is hereby incorporated as Part 11 Section 6 – Project Budget of this proposal and Attachment – 3 Pricing. SUPPLIER’S lease and cost-per-impression maintenance charges shall include all hardware, parts, toner supplies, maintenance and service, integration fees, administration fees, brackets, surge protectors, consoles/stands, installation (including any special rigging charges), freight, delivery, moving charges, key operator training, board upgrades or software/driver upgrades during the course of the contract and/or de-installation (including any shipping, prepaid insurance and/or special rigging charges) in the contract. Optional Accessories must be shown as an additional monthly lease charge if applicable. All pricing shall be fixed for the term of the contract with no price escalator clauses. All charges related to network printing, facsimile and scanning functionality of all digital multifunctional units, network interface cards, scan and fax boards, print controllers/servers, operator training, PCL and PostScript page description language compatibility, and the required print drivers to facilitate print/scan initiation or facsimile transmission or reception from user machines, are included in SUPPLIER’S pricing as set forth in Part 11 Section 6 – Project Budget. No purchase by CLIENT of computers to act as print/fax/scan controllers will be required and CLIENT shall incur no additional costs whatsoever in connecting any equipment installed under this contract to its existing network, other than costs associated with providing the appropriate network and/or telephone cabling.
Sealed Proposals are due on Monday June 19, 2017 at 9:30 AM.