GOVERNMENT/UN/NGO/DONOR/RED CROSS coordination meeting
SUMMARY MEETING NOTE
Papua Room, 21 July 2016 at 10:00 – 12:00
- Security updateS - UNDSS
- The situation in Indonesia generally remained calm. No significant incidents occurred. In West Java the police arrested a university student suspected of shooting at a motorist in a road range incident in Bogor.
- HUMANITARIAN UPDATES - ocha
OCHA provided updates for May and June 2016 – details of which are included in the two situation maps included with this Summary Meeting Note.
- UPDATES ON WEATHER PREDICTION AND LA NINA INDUCED FLOODS - BMKG
Mr. Adi Ripaldi from BMKG provided a brief explanation on weather predictions and the La Nina induced situation in Indonesia as follows:
Weather prediction:
- Key climatic driving forces in Indonesia are not only El Nino and La Nina. Also having an impact are the Australia Monsoon, the Asia Monsoon, and, most significantly, the Indian Ocean Dipole (IOD).
- Based on experiences over the last 50 years, there is a 75 per cent chance that a strong El Nino will be followed by a La Nina. Thus, El Nino 2015/16 has potential to be followed by La Nina.
- BMKG confirmed that a La Nina effect has already commenced in July with low intensity and will continue until November 2016-Janury 2017 with medium intensity with a 60 per cent possibility of occurrence.
- In general, based on the data of the second and third week of June, rainfalls in most of the area in Indonesia is considered “above normal”.
Conclusion:
- A gradual transition from El Nino to La Nina 2016 is contributing to high rainfallin Indonesia (similar to what happened in 1997/1998).
- Up to the third week of June 2016, around 56 per cent of the area in Indonesia has been entering into dry season. Parts of Indonesia, particularly in Sumatra, Java and Kalimantanremain in wet season conditions. The influence of the Indian Ocean Dipole is primarily felt in the west of the country and the La Nina in the centre of the country. Eastern Indonesian is likely to experience normal conditions (i.e. a “proper” dry season).
- Overall the dry season in 2016 is predicted to be shorter with wetter conditions. It predicted that there will be no dry season in 2016 for some areas in Sumatra, Java and Kalimantan.
Impact of dry season with “wetter” condition:
- Wet condition is conducive for paddy and corn, but not really good for farmers working on salt production, tobacco, onion, and chili.
- With La Nina, sea surface temperatures will be warm and conducive for tuna harvesting; however high waves will disturb the activities of fisherman.
- High potential of pest and dengue fever.
- Heavy rains with floods potential.
- UPDATES ON PREPARATION FOR INSARAG SIMULATION EXERCISE IN YOGYAKARTA, 25-28 July 2016 - OCHA
The Chair noted that the International Search and Rescue Advisory Group (INSARAG) holds a regional simulation exercise every year to test procedures for the acceptance and use of international search and rescue teams in the Asia Pacific Region. The last one in Asia Pacific region was held in Mongolia in 2015.
For the exercise in Yogyakarta this year, the National Search and Rescue Agency (BASARNAS) is the host. There are some 300 people from across more than 30 countries attending the exercise. The coordination of Emergency Medical Teams (EMTs) will be a major component in the exercise, to be managed by WHO’s EMT Team from Geneva. The Humanitarian Country Team (HCT) in Indonesia is expected to play use the exercise to test response readiness, following which adjustments will be made. Injects for the team will be based on the minimum preparedness actions articulated in the April 2016 Emergency Response Preparedness report.
- UPDATES on priority actions and possible collaboration with partners by ministry of social affairs (mosa)
Mr. Adhy Karyono, Director for Protection of Disaster-affected People, MoSA, explained the policy direction, challenges and priority actions of the Ministry, as well as possible collaboration with partners as follows:
Policy direction:
- Comprehensive development of Community-based Disaster Management (CBDM) in disaster vulnerable areas.
- Sustainable capacity strengthening for disaster management human resources.
- Acceleration on provision of basic needs for disaster-affected people
- Expanding the reach of disaster management in the field of social protection
Challenges, priority actions and possible collaboration with partners:
(a)Comprehensive development of Community-based Disaster Management (CBDM) in disaster vulnerable areas.
- Challenges:
- Limited number of emergency responder from MoSA. Thus, no proportional arrangements in place in vulnerable areas.
- Plans of action:
- TAGANA (Taruna Siaga Bencana: voluntary disaster responders initiated by MoSA)
-Professional management of TAGANA
-Mapping the number of TAGANA in disaster-prone areas
-Update database of TAGANA
-New recruitment of TAGANA with local budget sharing
-Prioritize the areas with minimum availability of TAGANA
-Support for facilitation and mobilization for TAGANA
-Emergency response simulation and exercise.
-Building SAHABAT TAGANA (Friends of TAGANA) by:
- Expanding the networks
- Integration of community social pillar to join SAHABAT
-Social media publication (promotion campaign)
-Institutional arrangement and SOP
-Facilitation and uniform
(b)Kampung Siaga Bencana or KSB (Disaster Preparedness Kampong)
- Challenges:
-Limited number; lack of maintenance.
- Plan of actions
-Mapping disaster vulnerable areas
-Development of roadmap for the establishment of KSB
-Establishment of KSB with local government budget sharing
-Maintenance of the existing KSB
-Facilitation and emergency response
(c)Sustainable capacity strengthening for disaster management human resources
- Challenges:
-Limited opportunity for education and training
-Standardization of curriculum
-Not align yet with the main tasks and function of Ministry of Social Affairs
(d)Acceleration on provision of basic needs for disaster-affected people- Management of supplies for disaster response
- Challenges:
-Frequent record discrepancies
-Improper logistics management in warehouses
-Improper ware house condition.
- Plan of actions:
-Shorten the span of control for logistics distribution
-Change local government spending for logistics and purchase of stock of logistics for emergency response at central level.
-Improve the quality of logistics management system (SIMLOG)
-Integrated package of assistance (in line with international standards)
-Regular physical check for logistics
-Increase capacity of warehouse personnel
-Proportional logistics distribution in accordance to the condition of the existing warehouse.
-Development plan for 4(four) depot in Papua (districts of Lany Jaya, Puncak, Puncak Jaya and Nduga):
- Budget allocation of Rp.12.5 billion per location
- Visibility study
- Land legality
- Bidding for consultants of planning, monitoring and construction
- Construction of the depot
- Handing over the warehouse to the local government
(e)Workshop on international assistance for displacement and protection
- Based on the results of a meeting between MoSA and OCHA on 18 July 2016, there are possibilities for the international community to work together with MoSA, in its role as Government lead on displacement and protection, on several issues such as coordination, development of a disaster management framework and related SOP, information management for logistics and logistics facilities, development of modules/guidelines/standards, and partnership for psychosocial support.
- MoSA consider it is important to conduct a workshop to discuss the above issues together with the Humanitarian Country Team (HCT) and international humanitarian cluster lead agencies.
- The workshop will be followed up by working groups on related issues.
- The objectives of the workshop are:
(i)To agree on the working mechanism between National Cluster for Displacement and Protection (Klasnas PP) and the international humanitarian cluster(s). International support for Klasnas PP may be considered for three categories:
-Small and medium scale events where national response and coordination mechanisms are still capable of adequately addressing urgent humanitarian needs but where, however, the Government may accept or request certain support from the international community;
-Large scale disasters where multiple countries interests are deeply impacted but national response and coordination mechanisms are still functioning and responding to needs;
-Large scale disaster where national response and coordination mechanisms have been heavily impacted and/or are temporarily unable or adequately address urgent humanitarian needs and where it is anticipated that the Government would accept assistance to deliver and to coordinate assistance.
(ii)To review the working groups in Klasnas PP, by discussing:
-The relevance/the usefulness of the working groups
-The capacity of MOSA to lead each working group and identify the possibility of other lead agency/focal points for each working group
(iii)To identify the potential of support from HCT and international humanitarian clusters on:
-Framework for disaster management and related standard operational procedures (SOPs)
-Development of modules/guidance/standards
-Partnership for psychosocial support
-Information management for logistics and logistics facilities
-Cash-base assistance
-Logistics management and food package
-Camp management
-Handling the vulnerable and gender awareness
-Housing
-Peace building
- UPDATES on priority actions and possible collaboration with partners -bpbd jakarta
Mr. Tri Indrawan, Head of Division for Prevention and Preparedness, BPBD Jakarta, explained the priority action of BPBD Jakarta and possible collaboration with partners in building safe schools. There are 5,001 schools in Jakarta where students stay from 8 am to 2 pm. In case a disaster occurs, students at school are vulnerable. Currently, existing capacity is:
- ± 40 Teachers trained to implement safe schools programmes(BPBD and kementerian Agama Plan International)
- PMI, Pramuka Jakarta, Forum PRB Jakarta, Plan International, Save the Children, and YTBI (± 6 NGO) will support implementation of the safe schools programme,
- Target 2016 ± 200 school
He emphasized that there is a need for government to work with various stakeholders.
Ms. Margarethha Siregar from WVI added that WVI is currently working with BPBD for disaster preparedness, Geo Data Collect to be linked with Qlue[1] for real data on mapping and decision making, ICS training for echelon 3 and 2, and development of the 2017 contingency plan on La Nina impact in Jakarta.
- UPDATES on ERP Report - OCHA
Mr. Lacey-Hall updated the participants that the report had been finalized and submitted to the Head of BNPB for his review and discussion with OCHA in the next meeting. Feedback will be provided as soon as it is available.
- ANY OTHER BUSINESS
8.1National Baseline Status Report on Disaster Risk Management (SFDRR) 2015-2030 - BNPB
Mr. Tri Septian from BNPB explained the progress of developing the report so far. There had been a BNPB board meeting to discuss the contents of the draft report to be followed by a multi stakeholder meeting on 26 July 2016. The FGD of 26 July is to gather the inputs from related ministries and to enhance the sense of ownership of the report. The Chair encouraged colleagues to engage in this important baseline development process.
8.23rd International Conference on Earthquake Engineering and Disaster Mitigation, 1-2 August 2016 - UNCESCO
Ms. Yuni Wahyuningtyas from UNESCO explained that the event is organized by AARGI or IEEA (Indonesia Earthquake Engineering Association) and led by Mr Wayan Sengara from ITB. The event will be conducted in Nusa Dua, Bali on 1-2 August 2016 and the Special Session on School Safety would be held on 1 August 2016. This event is supported by Ministry of Public Works and Housing and under the patronageof UNESCO. UNESCO has 30 places availablefor free access for the 1st Day (1 August 2016), and a special price for the participants who are interesting to join the 2nd Day (2 August 2016). For any inquiries and further information, please contact Mr. Erwin Lim (081253531860/ ) as main focal point.
8.3Updated on preparation for the World Humanitarian Day (WHD) in Indonesia – HFI
Ms. Dear Sinandang from HFI updated the participants that HFI has facilitated a meeting of NGOs to discuss the following plan of activities in Indonesia for WHD:
No. / TYPE OF ACTIVITY / Focal point / REMARKS1 / Screenplay WHD movie / TM (OCHA) / at Menara Thamrin building and/or other offices who wish to participate
2 / Media Talk Show: Trax FM, RRI Pro3, PelitaKasih, RadioMU, NU TV / Titi (OCHA) + UNIC + Malik (MDMC) + Fitri (LPBI NU) / NU TV can record the “Building for Humanity” programme
3 / Building for Humanity / Dear (HFI) / Habitat for Humanity Indonesia’s programme. Volunteers welcomed to build houses in Sentul/Mauk area. Options of date: (weekday) 23 Aug/(weekend) 3 Sept. Registration fee: ± Rp 250.000/person (gloves, T-shirt, meals, certificate)
4 / Video collage/Short film
In Bahasa Indonesia
English subtitle provided / Dwi (DisasterChannel.co) / Participantswill be asked to send their selfie-video and talk about what they think about “One Humanity” in 1 minute or less, then those videos will be compiled into one whole video, and uploaded in youtube
5 / Interfaith discussion in Manado and Jogjakarta / VR (HFI/DRP) / “Interfaith for Humanity”
Engage with PGI. Jogja have hosted this in 2013 with university.
6 / Discussion on refugees in Jakarta / Iskandar Darusslam (DMC Dompet Dhuafa)
7 / Linking the essay competition theme humanitarian ICRC-Qureta/writing competition by Tempo+DisasterChannel with WHD campaign / Dear Sinandang (HFI) / The essay competition by ICRC-Qureta has already started, will finish on Sept 30, 2016. Need to ask ICRC if it still can link with the WHD campaign.
8 / Media social campaign: FB, Twitter, IG
FB: World Humanitarian Day – Indonesia, Twitter: @WHD_Indonesia, IG in process / Corporate Communication (Dompet Dhuafa) + DisasterChannel.co / Showing that Indonesia still has commitment for humanity. The campaign will last until next year it reaches its goal.
Engage with campaign.com(similar like change.org)
Goal: 1 million likes in Facebook for the campaign ‘interfaith for humanity’
8.4Updates on the World Humanitarian Summit and follow up actions - OCHA
Mr. Lacey-Hall updated the participants of the WHS attended by 9,000 participants (from 180 Member States represented including 63 Heads of State and Government, 700 NGOs including 350 national and local NGOs and CSOs, and 250 international NGOs, 400 private sector companies, 130 individuals representing the United Nations agencies, funds and programmes and diverse representatives of other stakeholders including academia, media and others. WHS had seven high level leaders’ roundtables and 15 Special Sessions, 291 speakers at the Announcement Plenary, 130 side events.
Key impacts of the WHS are:
(a)The World Humanitarian Summit was a pivotal moment for the global humanitarian agenda. It has generated global momentum and political determination to move forward on the Secretary-General’s Agenda for Humanity and its five core responsibilities, in order to deliver better for people across the globe.
(b)Representatives from 180 Member States of the United Nations, over 700 local and international NGOs, the private sector and other stakeholders demonstrated overwhelming support for the Agenda for Humanity. The diversity of voices heard at the Summit, and their convergence around key issues and ideas, was a first for the humanitarian sector.
(c)The Summit marked a clear demonstration of humanitarian leadership and political will to address the terrible costs of crises.
(d)At the Summit, world leaders took important steps to advance global action on some of the greatest humanitarian issues of our time:
(i)Recognition of the centrality of political will to effectively prevent and end conflicts, address root causes and to reduce fragility and strengthen good governance, and pledges to increase the number, skills-base and funding for people working on conflict prevention and resolution. (Core Responsibility 1).
(ii)Support for and commitments to enhance compliance with international humanitarian and human rights law through a spectrum of concrete measures, including by training State armed forces and non-State armed groups, adopting national legislation, ratifying core international treaties, advocating their universalization, as well as education and awareness-raising. (Core Responsibility 2).
(iii)Resolving to pursue a new approach to address the needs of internally displaced persons and refugees that would meet immediate humanitarian needs and longer-term development outcomes to enhance the self-reliance of refugees, Internally Displaced Persons (IDPs) and host communities. (Core Responsibility 3).
(iv)Announcing commitments to increase programming and funding to enable women and girls to take on roles as leaders and decision-makers, and to significantly increase programs that enable adolescent girls to stay in school and escape gender based-violence. (Core Responsibilities 2 and 3).
(v)Delivering on the promise to leave no one behind, for example through the launch of the first-ever fund to address education in crises (the Education Cannot Wait fund), the Charter on Inclusion of Persons with Disabilities in Humanitarian Action, and a Compact for Young People in Humanitarian Action. There was also a major recognition of the role of local actors, and commitments to increase collaboration, support and funding to local humanitarian responders. (Core Responsibility 3).
(vi)Announcing commitments that will accelerate the move towards investing in preparedness, prevention and building resilience, including by increasing support to and collaboration with local actors, which will reduce the human (and economic) cost of crises. This is illustrated by the launch of the Global Preparedness Partnership, a collaboration between the V20, the UN and the World Bank to help 20 most at-risk countries attain a basic level of readiness by 2020 for future disaster risks and the impacts of climate change. (Core Responsibilities 3 and 4).
(vii)A clear shift in mindset from funding emergencies to mobilizing finance for prevention and response, for over 130 million people in dire need, and millions more in fragile contexts. This was in part encapsulated through the Grand Bargain, a ground-breaking agreement between the 15 biggest donors and 15 biggest aid providers, which aims to get more means into the hands of people in need by redirecting a billion dollars in efficiency savings to the front-line of humanitarian action over the next five years. (Core Responsibility 5).
Immediate next steps include:
(viii)A Commitments to Action document will be published in July 2016, summarizing the commitments made under each of the five core responsibilities. A preliminary version will be made available to the ECOSOC Humanitarian Affairs Segment in late June.