Governing Board/Accountability Minutes

November 11, 2014

In Attendance(Voting members in italics): Sonji Wilkes, Megan Curran, Nancy Lee, Karen Frary, David Zitek, Sally Clark, Decker Clark, Jeanne Cahn, Harry Bull, Scott Siegfreed, Chris Smith, Fred Pleis, Judi Fulton, Julie Gonzales, Vanessa Henk, Rebecca Morgenegg, Sheri Gebicki, Julie Allen, John Wiley, Jessica Peeples, Alissa Beck, Laurie Crounse, Linda Maccagnan, Julie Kirk, Suzanne Belibi.

Meeting called to order/Welcome to Linda/Introduction of all Governing Board members

Invited Guests: Dr. Harry Bull/Dr. Scott Siegfried

  • Governing Board and selection of new principal
  • Dr. Bull introduced Scott Siegfreed who explained3 ways CCSD handles hiring process:
  • Large committee interviewed, forwarded to Dr. Bull & Scott
  • Appointment – lateral move from within the District
  • Interim principal – change in position
  • There was considerable discussion from community and Governing Board regarding the process of placement of the interim principal.

New Officers Elected:

  • Concern was raised to district about the voting process. Sonji moved to delay electing of officers until next governing board meeting, Megan seconded. Vote passed.

Approval of September Minutes

  • Chris moved to approve the minutes. Karen F. seconded. Vote passed.

Teacher Scholarship Requests

  • There were 3 scholarships to approve.
  • Question was raised regarding the budget for this year for scholarships and by consensus, the Board agreed to delay voting on the first two requests until the budget could be ascertained.
  • Three scholarships were presented. One scholarship was approved, decisions on the other two were postponed until the next meeting.
  • Megan moves to approved Teacher C, Seconded by Karen F, Approved.
  • Megan moves to table Teacher A & B, Seconded by John, Approved.

Exceptional Volunteer

  • Vanessa chaired committee to make a proposal for formalized process for exceptional volunteer and reviewed the proposal by committee:
  • Metrics set for staff and faculty recommendations of exceptional volunteers. Each staff team will present a nominee to Governing Board. Nominee does not have to be a parent or record hours in PTO manager and meet the other metrics.
  • PTCO will announce via Friday Facts for nominations of exceptional volunteers. The PTCO Board will take those into account, then Volunteer Coordinator will look at volunteer hours for the last year. Board will look at top 10 recorded hours – will present up to 6 nominees to Governing Board with consideration to student impact across the student body and the diversity of their volunteer work. Nominee must be current parent/have a student in the school. Staffwho are also parents of students can be considered if the staff has recorded hours in PTO manage.
  • Nominees will be presented to Governing Board for selection of exceptional volunteer of the year.
  • The committee also made a recommendation that announcement of exceptional volunteer winner in Friday Facts, outdoor signage and contingent on funding, a plaque that recognizes volunteers over the years.
  • Sonji moved, Judi seconded that Vanessa’s motion be approved with the amendment that the PTCO Executive Board and Principal choose the Exceptional Volunteer of the Year.

Unified Improvement Plan and New Assessment Information

  • Linda provided a chart of achievement showing proficient and advanced results. She explained how the language is changing to “command” of material – distinguished, strong, moderate. She also explained growth data that shows relatively how we are performing overall. With respect to the late hour, Linda indicated that she would like to explain in more detail and may set a meeting to dig deeper to figure out how we can continue to grow and any indicators for concern.

Introduction of New Business

  • PE Time
  • Decker Clark, 7th grader, upon receiving his schedule this school year realized there was no PE on his schedule. Ms. Alvarez explained that there is no PE for Team E students. Decker showed a video citing the benefits of physical activity and cited CDC recommendations that every student in every grade receive physical activity opportunity.
  • Proposal to amend Bylaws
  • Sally proposed amendments to the following Bylaws and brought forth concern that there wasn’t a transparent process to change the bylaws previously. She stated she wanted to ensure transparency and that minutes are posted.
  • Article IV - Election of parental representation
  • Article V –GB duties and empowerment
  • Article VI – publication of agenda
  • Article VIII – posting of bylaw changes
  • Chris stated that maybe CCSD can begin looking into the concerns raised and then Governing Board can put on the agenda for the next meeting for further discussion.

Closing

  • Megan explained that new business will now be introduced at one meeting and then discussed further at future meetings.
  • Megan motion to conclude the meeting, John seconded. Approved.

Respectfully Submitted,

Sonji Wilkes

Secretary

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