GORDON COOPER TECHNOLOGY CENTER
JOB DESCRIPTION
Job Title: Finance Clerk Department: Finance
(Accounts Payable Emphasis)
Supervisor: Business Manager Personnel
Classification: Support
Job Summary: Process requisitions and invoices daily. Input of encumbrances, partial payments and change orders in a timely manner. Process claims for reimbursement of expenditures for following Federal and State Programs: Carl Perkins, Summer Programs, Temporary Aid for Needy Families (TANF), and the Manufacturing Alliance. Regular attendance is expected.
Essential Processes:
1. Receive requisitions, check calculations, and input information into computer as an encumbrance.
2. Process invoices, check for discrepancies and match with requisitions and receiving documents noting if change order is needed.
3. Prepare and distribute warrants to vendors and staff. Secure non-collusion affidavits from vendors as required by law.
4. Process appropriate paperwork for duplicate warrants.
5. Communicate invoice discrepancies with vendors and staff as necessary.
6. Maintain files of open and closed purchase orders.
7. Process claims analysis for Federal and State programs. Verify that actual expenditures align with anticipated expenditures as per the approved budget. Perform a final claims reconciliation at the end of the fiscal year to prepare for auditing of records.
8. Greet and assist customers in answering questions, receipting monies, and supplying change.
Other Processes:
1. Cross-train with other Finance Officers to be able to assist other employees in the Finance office as needed.
2. Maintain neat, orderly files and records.
3. Prepare reports as requested.
4. Cooperate with other staff members and/or customers in solving problems that may arise.
5. Perform such other duties as assigned by the Business Manager, Superintendent, and/or GCTC School Board.
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Education: Minimum of high school diploma or G.E.D.
Experience: Experience with processing accounts for payment preferred;
Experience operating a personal computer preferred;
Experience working in a financial setting preferred;
Excellent human relations and organization skills required.
Initiative: Must be self-starter and independent worker able to work in a team setting and with a variety of people.
Physical & Mental
Requirements: Sitting for long periods of time; minimal lifting
Able to communicate with public
Must be able to work in fast-paced environment with numerous
demands being placed upon him/her at once; concentrated visual effort is required.
Must be able to comprehend data processing software packages used
to process accounts for payment and for maintaining inventory.
Must be able to compare items received against items requested.
Must be able to maintain confidentiality.
Working
Conditions: Indoor/Sedentary
Equipment Used: Personal Computer
Dot Matrix and Laser Printer
Facsimile Machine
Calculator
Telephone
Copier
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