GLVIA - PROJECT PLAN

PHASE 1: PLANNING & PREPARATORY
2010 / Who / Start date / Finish date
First meeting of Advisory Panel and writer – agree draft structure, outline contents and timescale / done
Draft proposed structure and outline content / done
Feedback on proposed structure and outline content / done
Meeting with publisher to sign contracts, clarify requirements, discuss possible web content graphics, marketing etc / done
Finalise proposed agency and individual consultees / done
Formally invite all proposed agencies and individuals and draw up definitive list of priority consultees from responses / done
First round of consultation:
- proposed structure to priority consultees for comment (and ask for case studies)
- online questionnaire for LI and IEMA members – publicise via relevant newsletters/websites etc / done
Collate consultation responses, draft brief summary report / done
Prepare an expanded outline showing main and subheadings and indicative idea of content, to reflect consultation. Distribute to panel. / done
PHASE 2: FIRST DRAFT
2011 / Who / Start date / Finish date
Preparation of first draft / CS / - / Mid-August
Discuss using highly rated assessments for illustration with IEMA / JF / May
Discuss illustrative drawings and new submission deadline with publisher / LM / May
(Arrange funding and recruit illustrator if agreed) / LM / June
Assemble case studies and illustrative material in parallel with drafting / LM/ALL / - / Mid-August
Advisory Panel meeting / All / - / 24 August
Arrange consultation events
- Venues, facilitators/speakers,Panel members to attend,methods forgathering feedback / LM / June / Sept
Second round of consultation:
- Send first draft to priority consultees ahead of events
- Invite to workshops
- Draft on LI website for comment from LI and IEMA members (using SurveyConsole) / LM / 12 Sept / 9 Oct
Update for Technical Committee meeting / LM/JS / - / October
Collate consultation responses, draft brief summary report / LM / - / By end Oct
Circulate summary report to consultees and panel (with questionnaire?)
- Ask for responses and suggestions for way forward / JS / November / December
2012
Agree required changes / All / Jan / End Feb
[CURRENT MANUSCRIPT SUBMISSION DEADLINE / MARCH 1ST]
PHASE 3: REVISEDDRAFT AND SIGN-OFF
Preparation of revised draft / CS / March / end June
Consideration by Advisory Panel and agree final changes
(CS to invoice part 1 of fee (two-thirds) on submission of final draft to Panel) / ALL / July / end Aug
Sign off by Advisory Panel and IEMA / Sept
Sign off by Technical Committee / Sept
Sign off by Board of Trustees / Sept
Submission to publisher. CS to invoice remainder of fee / OCT 1ST
PHASE 4: PUBLICATION AND PROMOTION
Organise launch events and promotion campaign
Publication
Launch events, media campaign
(More details to be added after discussion with publishers and IEMA).

Last update 17May 2011 LM