GLOSSOP NORTH END A.F.C. JUNIORS

CONSTITUTION

1. NAME

(a)  The Club shall be called Glossop North End A.F.C. Juniors (the Club).

2. OBJECTIVES

(a)  The objectives of the Club shall be to provide facilities, promote the game of association football, to arrange matches and social activities for its members and community participation in the same.

(b)  It shall provide organised football for boys and girls from the age of 5 years upwards.

(c)  The Club shall be affiliated to its Parent County Association, Derbyshire County FA, and its teams shall compete in Football Association approved Leagues and Competitions (Competitions), as agreed by the Club.

3. STATUS OF RULES

(a)  These rules (the Club Rules) form a binding agreement between each member of the Club.

4. RULES AND REGULATIONS

(a)  The Club shall have the status of an Affiliated Member Club of The Football Association by virtue of its affiliation to/membership of/ The Football Association. The Rules and Regulations of The Football Association Limited (The FA) and Derbyshire County FA and Competitions to which the Club is affiliated for the time being, shall be deemed to be incorporated into the Club Rules.

(b)  The Club and its members will abide by The FA’s Safeguarding Children Policies and Procedures, Respect Codes of Conduct and the Club’s Anti-Bullying Policy, Anti-Discrimination Policy, Equal Opportunities Policy and Social Media Policy. These procedures, codes and policies are available upon request from the Club Secretary or are available for viewing and download from the Club’s web-site www.glossopnorthendjuniors.co.uk.

(c)  No alteration to the Club Rules shall be effective without written approval by Derbyshire County FA. The FA and Derbyshire County FA reserve the right to approve any proposed changes to the Club Rules.

5. CLUB MEMBERSHIP

(a)  The members of the Club, from time to time, shall be those persons listed in the Register of Members (the Membership Register), which shall be maintained by the Club Secretary. For avoidance of doubt, members also includes all Club Officers, Club Committee Members, Team Managers, Assistant Managers/Coaches and players registered to play in Competitions, with the Club.

(b)  Any person who wishes to be a member must apply on the Membership Application Form and deliver it to the Club. Election to membership shall be at the sole discretion of the Club Committee and granted in accordance with the anti-discrimination and equality policies which are in place from time to time. An appeal against refusal may be made to the Club Committee in accordance with the Complaints Procedure in place from time to time. Membership shall become effective upon an applicant's name being entered in the Membership Register.

(c)  In the event of a member's resignation or expulsion, his or her name shall be removed from the Membership Register.

(d)  The FA and Derbyshire County FA shall be given access to the Membership Register on demand.

6. RESIGNATION AND EXPULSION

(a)  A member shall cease to be a member of the Club if, and from the date on which, he/she gives notice to the Club Committee of their resignation. A registered player, whose Membership Fees are more than 2 months in arrears, shall be deemed to have resigned and be ineligible to play for the Club.

(b)  The Club Committee shall have the power to expel a member when, in their opinion, it would not be in the interests of the Club for them to remain a member. Provided that member shall have the right to be heard by the Committee, accompanied by a friend, before a final decision is made.

(c)  A member who resigns or is expelled shall not be entitled to claim any, or a share of any, of the income and assets of the Club (the Club Property).

7. CLUB COMMITTEE

(a)  The Club Committee shall consist of the following: -

Club Officers: Chairperson; Vice Chairperson; Club Secretary; Club Welfare Officer; School Liaison Officer; Chair of the Club’s Football Development Committee (FDC), the Kit and Equipment Co-ordinator, the Fund-Raising Co-ordinator, the PR Co-ordinator, the Membership Co-ordinator, the Facilities Manager and Treasurer; together with up to three (3) other members, all elected at an Annual General Meeting (AGM), plus sole representatives from each of the Committees of Glossop North End AFC and Glossop North End AFC Ladies.

(b)  Each Club Officer and Club Committee member shall hold office from the date of appointment until the next AGM unless otherwise resolved at a Special General Meeting (SGM). One person may hold no more than two positions of Club Officer at any one time.

(c)  The Club Committee shall be responsible for the management of all the affairs of the Club.

(d)  The Club Committee shall meet on a quarterly basis but no less than 4 times per annum; timings/dates to be at the ultimate discretion of the Club Committee.

(e)  The Chairperson or, or in their absence, a member selected by the Club Committee, shall take the Chair of Club Committee meetings. Each Club Officer and Club Committee member present shall have one vote and resolutions passed by a single majority. In the event of an equality of votes, the Chairperson of the meeting, shall have a casting vote. The quorum for the transaction of business of the Club Committee shall be seven.

(f)  Decisions of the Club Committee of meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.

(g)  Any member of the Club Committee may call a meeting of the Club Committee by giving not less than 7 days’ notice to all members of the Club Committee.

(h)  An outgoing Club Officer or member of the Club Committee may be re-elected. Any vacancy on the Club Committee, which arises between AGM’s, shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.

(i)  The Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules, save as provided for in the Rules and Regulations of The FA, Derbyshire County FA and any applicable Competitions.

(j)  The position of a Club Officer shall be vacated if such a person is subject to a decision of The FA, that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

8. CLUB COMMITTEE MEETINGS

(a)  The Club Secretary should provide a written report, minimum four days ahead of each Club Committee meeting on all administrative issues affecting the Club and those points outlined as their responsibility in the Club’s Development Plan.

(b)  The Club Welfare Officer should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all welfare issues affecting the Club and those points outlined as their responsibility in the Club’s Development Plan.

(c)  The School Liaison Officer should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all initiatives involving local schools which affect the Club and those points outlined as their responsibility in the Club’s Development Plan.

(d)  The Chair of the FDC should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all football related issues affecting the Club and those points outlined as the FDC’s responsibility in the Club’s Development Plan.

(e)  The Kit and Equipment Co-ordinator should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all kit and equipment related issues affecting the Club and those points outlined as their responsibility in the Club’s Development Plan.

(f)  The Fund-Raising Co-ordinator should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all fund raising initiatives affecting the Club and those points outlined as their responsibility in the Club’s Development Plan.

(g)  The PR Co-ordinator should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all PR initiatives affecting the Club and those points outlined as their responsibility in the Club’s Development Plan.

(h)  The Membership Co-ordinator should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all membership issues affecting the Club and those points outlined as their responsibility in the Club’s Development Plan

(i)  The Facilities Manager should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all facility issues affecting the Club and those points outlined as their responsibility in the Club’s Development Plan

(j)  The Treasurer should provide a written report to the Club Secretary, minimum four days ahead of each Club Committee meeting, on all financial issues affecting the Club and those points outlined as their responsibility in the Club’s Development Plan.

9. ANNUAL AND SPECIAL GENERAL MEETING

·  An AGM shall be held in each year to:

·  Receive a report of the activities of the Club over the previous year.

·  Receive a report of the Club's finances over the previous year.

·  Elect the Club Officers, Club Committee members and FDC officials for the following year.

·  Consider any other business.

·  Nominations for election of Club Officers and Club Committee members shall be made in writing, by a proposer and seconder, both of whom must be existing members of the Club Committee, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the Meeting.

·  A Special General Meeting (SGM) may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an SGM may be any business that may be transacted at an AGM.

·  The Secretary shall send to each member at their last known e-mail address written notice of the date of a General Meeting (whether an AGM or SGM) together with the resolutions to be proposed at least 14 days before the Meeting.

·  The quorum for a General Meeting shall be ten.

·  The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair of General Meetings. Each Club Officer, Club Committee member or member present shall have one vote and resolutions passed by a single majority. In the event of an equality of votes, the Chairperson of the meeting, shall have a casting vote.

·  The Club Secretary, or in their absence a member of the Club Committee, shall record the Minutes of General Meetings into the Minute Book of the Club.

·  The AGM shall be held as soon as possible after the end of the preceding season. This meeting may take place either immediately before or after a Club Committee meeting.

·  Any rule change or policy change may be agreed at a Club Committee meeting or General Meeting.

10. CLUB TEAMS

(a)  At its first meeting following each AGM, the Club Committee shall appoint/re-appoint a member to be responsible for each of the Club's football teams. The appointed member shall be responsible for managing the affairs of the team (the Team Manager). The Team Manager shall liaise with the Club’s FDC on all football related aspects of their respective team(s), supporting their respective Team Mentor appointed from the FDC and undertake to make every effort to attend FDC meetings on a regular basis.

(b)  Each Team Manager must decide at the same time, after discussions with the FDC, which League and competition their team will enter, for the following season.

11. CLUB FINANCES
(a)  A bank account shall be maintained in the name of the Club (the Club Account). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.

(b)  The Club Property shall be applied only in furtherance of the objects of the Club.

(c)  The distribution of profits or proceeds arising from the sale of Club Property to members, is prohibited.

(d)  The Club Committee shall have power to authorize the payment of remuneration and expenses to any member of the Club (although the Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.

(e)  The Club may provide sporting and related social facilities, sporting equipment, coaching courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.

(f)  The Club may also in connection with the sports purpose of the Club