Glenrothes Rugby Football Club

Minutes of the Annual General Meeting held on

13th May 2016 in Carleton Pavilion at 1930 hrs

SederuntPresident J. Goodall was in the chair and 28 members were present, a list of whom is lodged with the Secretary.

ApologiesApologies were received from 14 members whose names are recorded as above.

President’s Opening Remarks

The President opened the meeting and welcomed everyone to the 2016 AGM.

President’s Report

The president reported another generally successful season with another Caley Shield final and an improvement on last year’s league position, in fact vying for 1st or 2nd place until the middle of April. The Devs too had a good season, doubling the number of victories they recorded last year, playing every weekend in a much more competitive environment and only the winter’s wet weather scuppered our chances of fielding a 3rd XV for the first time in many a long year.

The youth section had mixed results, Katrina and Andrea will provide the details, but he was particularly pleased to see the resurrection of an U18 team after a 2 or 3 year absence. Bringing on young players to senior rugby is essential for our survival and an U18 team is a vital part of that process. It was also very satisfying to see these lads play a season without any major fallouts or disagreements with the seniors and in fact there has already been some overlap in training. Most of the squad are eligible to play at this level again next season and are looking forward to the challenge, especially after recording a win in their last game at Howe 7’s.

He also took the opportunity to record our thanks to Kurt Strachan for the past season, both for his on-field contribution, his work at the start of the season with the U18’s until Bryan Johnston and Hutchie took over and his work at Auchmuty HS from where we appear to have gained a number of players and it is to be hoped that this can continue with a new face next season. Kurt, and his partner Kate, have been really good additions to GRFC and it is a shame to see them go but they do so with our best wishes for the future.

He closed his opening remarks by stating he hoped the social side of the club will see more events and supported now there is a social convener. He also reinforced that the club committee would welcome any support and volunteers who are willing to help. Particularly ex-players who have benefitted from the club who may be willing to give something back.

Full text of the report is lodged with the Secretary and available for inspection on request.

Presentation of the Colin Moyes Trophy

The President mentioned the contribution made by many committee members and volunteers. Mentioning in particular Jukes Glendinning, Ross Hutchison and David McGregor for stepping into roles that became available to help and Andrea Bousie who is stepping down as mini convener. Graham Smith and Steve Adam received praise for their roles with the senior squads too. The President announced that the winner of the Colin Moyes “Clubman of the Year” Trophy is Tracy Gray noting that the award was long overdue and surprise her name was not on the list of previous recipients despite their involvement at virtually every level of the club over a number of years. Tracy expressed her thanks at winning the trophy.

Full text of the Presidents speech is lodged with the Secretary and available for inspection on request.

Minutes of Previous AGM

The minutes of the previous AGM held on 29th May 2015 were approved as a true record, proposed by I Graham and seconded by A. Bousie.

Matters Arising

The President mentioned that there were a few amendments to the constitution and outlined the ethos behind the amendments which were then voted and backed by more than 2/3 of the committee. There are copies of the constitution available from the Secretary.

Treasurer’s Report

The president introduced the treasurer’s report by paying tribute to Hamish Brown who is stepping down as treasurer. He offered the clubs thanks for the 40+ years of valued contributions.

Treasurers Report presented by T.Gray on behalf of H. Brown. A copy of the full text of the report is lodged with the Secretary and available for inspection on request.

Accounts set out in booklet form showing club income and expenditure - the rugby playing side in the General Account and everything else in the Clubhouse Account.

Next season - subscriptions

The committee proposes that subscriptions be unchanged for next season at:

Ordinary£25

Under 20 on 1 September 2015£15

Social£20

Associate£10

Youth – all U18 on 1 Sep 2016£10

Copies of the accounts arelodged with the Secretary and available for inspection on request

Team Reports

1st XV & Development Team presented by G. Smith and S. Adam. A copy of the full text of each report is lodged with the Secretary and available for inspection on request.

Youth Section the report for all teams in the Youth Section was presented by K. Deas a copy of the full text of the report is lodged with the Secretary and available for inspection on request.

Election of Office Bearers and General Committee Members

As in the past the committee were nominating various members for re-election and if there were no other nominees those members would be elected to positions unopposed.

The President reminded those present that only Honorary, Life and Ordinary Members are permitted to vote.

Office Bearers –

President / Committee nomination / J.Goodall / Elected unopposed
Vice President / Committee nomination / T.Gray / Elected unopposed
Captain / Nominated / B. Crookston / Elected unopposed
Vice Captain / Nominated / R.Hutchinson / Elected unopposed
Head Coach / Committee nomination / G.Smith / Elected unopposed
Secretary / Committee nomination / D. McGregor / Elected unopposed
Treasurer / Committee nomination / T. Gray / Elected unopposed
Assistant Treasurer / Committee nomination / H. M. Brown / Elected unopposed
1st XV Co-ordinator / Committee nomination / S. Beare / Elected unopposed
Youth Convener / Committee nomination / K.Deas / Elected unopposed
Fixture Secretary / Committee nomination / J. Tennant / Elected unopposed
Dev XV Co-ordinator / Committee nomination / S. Adam / Elected unopposed

Committee Members –

Bar Convener / Committee appointment / S. Cunningham / Appointed due to terms of license.
Asst. Bar Convener / Committee appointment / J. Goodall / Appointed due to terms of license.
Registration Secretary / Committee nomination / S. Beare / Elected unopposed
Equipment Co-ordinator / Committee nomination / S. Cunningham / Elected unopposed
Commercial Convener / No nomination
Child Protection Co-ordinator / Committee nomination / E. Campbell / Elected unopposed
Coach Co-ordinator / Committee nomination / A. Deas / Elected unopposed
Membership Secretary / Committee nomination / S. Cunningham / Elected unopposed
Press & PR Secretary / Committee nomination / J. Goodall / Elected unopposed
Social Convener / Committee nomination / A Bousie / Elected unopposed
House Convener / Committee nomination / J. Glendinning / Elected unopposed
Assistant Secretary / Committee nomination / J. Glendinning / Elected unopposed

Any Other Competent Business

Date of next committee meeting is 09 June 2016 at 7.00 pm

There being no other business to transact the President closed the meeting at 2022hours.