Glasgow Third Sector Transformation Fund
Application Questions in Word (small grant)
Important
Please note that this document is provided only to assist applicants in their completion of the Excel Application. It will not be accepted in place of the Excel Application.
Using the Electronic Application Form
To fill in the electronic application form you will need Microsoft Excel 1997-2003 or later versions. You may prefer to compose your answers in Word and then copy and paste into the form – following the instructions below. A Word version of the questions appears below along with the character limits for each. We would strongly advise you compose your answers in Word then paste to the Excel form for the following reasons:
- It is not possible to print your full answers from the Excel form.
- There is a character limit imposed on the main questions and it is both helpful and time saving to use the count feature available in Word.
Instructions
Compose your response in a Word document (the questions will be made available in a Word version following the same link as above). Please note the use of bullet points, headings and bold is encouraged to keep your answers concise. We cannot however accept coloured font or the use ofitalics. Next copy and paste into the appropriate text box. To do this:
- Open both the Word document and the electronic application form
- Copy the required text from the Word document (highlight it, right click & select "copy")
- In the electronic application form double click the appropriate text box: you should see the cursor flashing in the box
- Right-click & select "paste". While the box is still open you can edit the text (but not format it)
- Click “Enter” or “Tab” to close the box.
To edit the text once the text box has been closed double click on it to open it again and using your mouse or arrow keys, move the cursor to the point in the text where you want to make a change. Click “Alt” and “Enter” to move to a new line within the text box in which you are currently working. Clicking “Enter” on its own will accept your entry and close that text box. Clicking “tab” will accept your entry, close that text box and move you to the next text box in the application form.
Further guidance on using the Excel Form
- Some text boxes are designed with a list of pre-set options where you must choose one as your answer. These text boxes, when selected, display a small downward facing triangle to the right of it. Click on the triangle and the list of answer options appear; click on your answer and it fills the text box.
- The electronic form can be saved at any point and reopened later to continue working on it. To save the form use the “Save as” function and navigate to the folder you want to save it into.
Section 1: Tell us about your Organisation
Page 1
1.1 Name of your Organisation – this should be the name of the organisation applying for a grant and who will be responsible to us for its use.
1.2Address
1.3 Main Contact – This should be the person who is authorised by your organisation to make this application and who we can contact should we need to discuss the application further.
1.4 Bank Account Details – This should be an account in the name of the applicant organisation and into which we will pay any grant award. Payments from this account must be authorised by at least 2 people who are signatories on the account.
1.5 Legal Status – Using the dropdown box choose one option that describes the legal structure of your organisation. If your legal structure is not listed choose “Other” and describe the legal structure in the next text box. If you are a registered charity, please provide your Scottish Charity number.
Is your organisation a branch of another charity or managed by another organisation? – Answer yes if your organisation has been set up under the constitution or rules of another organisation that can exercise authority over your organisation. You must contact the Fund Development Officer for guidance prior to submitting your application.
Page 2
1.6 Annual income – What was the income of your group in its last full financial year. The total income received by the applicant organisation as disclosed in the most recent independently examined or audited accounts. Enter "0" if your organisation is new and has not completed its first year.
Please indicate if you are a new group that has been operating for less than one year (yes/no)
1.7 Geographical Area – In which local authority area does the group mainly operate within? (e.g. Glasgow/Inverclyde/Fife, etc)
1.8 Type of work – does your group work with
Drop down options
1.9 What are your group's main activities? – Describe the purposes of your organisation and the activities it carries out to further those purposes. Tell us if you are an affiliated member of a network of organisations. In particular tell us about any current work with older citizens.
1.10 Where did you hear about this grant?
Section 2: Tell us about your Transformation project
The rest of the questions on this form should be answered in relation to your Transformation Project, i.e. the activities for which you are applying to this Fund only.
Where no character limits are indicated at any particular question, that text box is unlimited.
Page 3
2.1 What is the name of your Project? Provide a short name for your project for which you are applying for funding that we can use in correspondence with you or that you will use in publicity and promotional material.
2.2 Transformation Project Summary– It might be helpful to complete this section last. Provide an overall summary of the project for which you are seeking funding. What will you do with the funding if you are successful and what it will achieve?
1000 characters
2.3 Please indicate the age group targeted by this Transformation project -
Drop down choices
2.4Please indicate the area(s) of the city covered by this Transformation project – Drop down choices – please choose all appropriate.
2.5Will your Transformation project provide a service to carers?
- Drop down yes/no option
If no, go directly to question 2.6
If yes, will this be direct or indirect (see additional guidance on website)
Please provide a brief description of the support offered to carers
please estimate the numbers you will support and what form this will take.
1500 characters
2.6 Please list the key activities this Transformation grant would pay for and provide numbers you estimate will take part – Use this section to describe in detail what it is you are going to do with this grant. Please also state whether this is a new service. If the activities have been previously funded through another source, please say so and when that funding ended. Be as specific as possible and include targets or numbers for these activities. For example, “to expand community transport to support 30 older citizens in the north of the City”.
2000 characters
Page 4
2.7 Please describe the roles of key staff/volunteers and the management arrangements for this Transformation project – a brief summary of who will be involved in delivering and managing the project. What are the roles of the key people who will be involved in delivery? What arrangements will be made to oversee the project and ensure the planned activities are being carried out and that the changes you want to achieve are being achieved?
2000 characters
2.8Please describe the need for your Transformation project amongst the targeted group. How do you know this service is needed, be specifice.g. 30 service users or referrers have approached you regarding the need for this service in the last year or perhaps you have a waiting list or have carried out a survey or community consultation.
2000 characters
2.9What will the challenge(s) of this Transformation project be and how will you overcome them? You should provide specific information on how you will ensure your project stays on track e.g. how will you promote and ensure take up? What gives you the confidence that you are best placed to respond to the need identified and achieve the anticipated outcomes?
2000 characters
The next four questions relate to the outcomes for the Transformation Fund. You must answer at least one and no more than two, representing the best fit for you Transformation project outcomes.
2.10Outcomes 1: How will your planned Transformation activities improve the health of older people and/or their families and carers? – Please explain what benefits, changes or improvements our grant will bring about for the health of older people and/or their families and carers. We suggest that you list 2 or 3 changes your project will bring to health and be as specific as possible with numbers or targets.
2000 characters
Page 5
2.11 Outcome 2: How will your planned Transformation activities reduce social isolation of older people? – Please explain what benefits, changes or improvements our grant will bring about in reducing social isolation of older people. We suggest that you list 2 or 3 changes your project will bring to health and be as specific as possible with numbers or targets.
2000 characters
2.12 Outcome 3:How will your planned Transformation activities increase independence and resilience for older people and/or their families and carers? - Please explain what benefits, changes or improvements our grant will bring about in increased independence and resilience of older people and/or their families and carers. We suggest that you list 2 or 3 changes your project will bring to health and be as specific as possible with numbers or targets.
2000 characters
2.13Outcome 4: How will your planned Transformation activities build capacity of individuals and communities to be more connected? - Please explain what benefits, changes or improvements our grant will bring about in building the capacity of individuals and communities to be more connected. We suggest that you list 2 or 3 changes your project will bring to health and be as specific as possible with numbers or targets.
2000 characters
Page 6
2.14 How will you monitor your project and know that you have achieved your aims and outcomes? – Describe the activities, processes and procedures that will be used to monitor and evaluate that you are delivering the activities, targets and changes described above. Please be specific and refer to any systems you intend to use such as Outcome Star or in-house monitoring systems.
2000 characters
If you have not previously been in receipt of a grant from this Fund, go straight to Question 2.16.
If you received a Transformation Fund grant in 2012, please use the space below to tell us what outcomes have been achieved to date and attach a case study.
2.15 Tell us what change and difference this Fund has brought which would not have happened otherwise. Also use this space to tell us about your learning from the project and to explain any changes you made or aims that were not achieved.
2500 characters
2.16 The Transformation Fund has 6 Principles (see separate guidance on website) which successful organisations must consider in the development and delivery of their projects. It is important that you fully consider which of the principles fit most naturally with your project rather than selecting all or the majority.
Drop down options:
Building Social Capital (refer to Principles guidance)
Co-production (refer to Principles guidance)
Partnership Working (refer to Principles guidance)
Preventative (refer to Principles guidance)
Voice (refer to Principles guidance)
Volunteering (refer to Principles guidance)
Please use the box below for any comments to support the principles selected above and/or to tell us why some are not relevant to this project.
1000 characters
Page 7
2.17 Provide details of an independent referee who knows the work of your organisation – The independent referee should be someone who is independent of your organisation (not a past or present: user of your services; committee member; staff member, volunteer or member of your family). They should also not be an elected Councillor or member of the Capacity Building Group which makes recommendations for funding (see list on website if you are unsure).
You should provide a referee who knows the work you do in a professional capacity and your work with older people in particular. They could be, but do not have to be, a member of staff in a local statutory body (such as the Council or Health Service) or local third sector support agency (such as a Volunteer Centre). Tell us also their relationship to your organisation, i.e. how do they know about your work?
Section 3: Page 8
3.1 Please give a breakdown of what you are applying for funding for and how much each item will cost (to the nearest pound).
3.2 If this application is part of a bigger project with applications to other funders please give details – you should include the name of other funders approached and how much has been requested and/or secured. -
Please describe the bigger project below
Could the subject of this application go ahead without the other funding being in place?
Drop down yes/no option
Please list other funders approached, amount requested and whether this is already secured.
Section 4: Page 9
Declaration –
The person responsible for writing and submitting the application should sign the first box and an office bearer (i.e. Chair, Treasurer or Secretary) must be the second signatory.
Section 5
How to submit your completed application
The completed electronic application form must be emailed, with your organisation’s name in the subject line, to:
Applicant organisations should also send with their application copies of:
- Governing document or constitution;
- Most recent independently examined or audited accounts; and
- Job descriptions for any staff for which you are applying for funding
- A case study (previous grantholders only)
- Please note that any additional attachments to those listed above cannot be accepted and will not be assessed as part of your application.
The deadline for submitting the application form and all documents is Friday 2nd August 2013 at 12.00 noon. Applicants can expect a decision to be communicated before the end of September 2013. Enquiries should be directed to Diane Wilson (see below), if answers cannot be found on our website:
If you do not have, or cannot make, electronic copies of these documents, paper copies of the attachments only, should be sent by post to:
Diane Wilson
Development Officer, Glasgow Transformation Fund
Voluntary Action Fund
West of Scotland Office
Robertson House
152 Bath Street
Glasgow
G2 4TB
Telephone: 01383 620780 (ext 252) Email:
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