Geneseo Hills Homeowners Association Board met on June 16th, 200e at the Wellhouse # 3 office, with the following in attendance: Gary Gallens, Gus Stetter, Kevin Rowe, and Sara Patterson. Also in attendance were homeowners Bob & Lyne Timmerman, Doug & Roxane Darby, Amy Dodge, Dick Larson, Dave Shirey, Brian Converse, and Ray Sterling. Dave Jirele was in Ohio and unable to attend; however he provided via e-mail all the financial information, and his approval of the previous months meeting minutes as reported.

For May 2003, the treasurer reported bills were paid to:

  • Farmers Mutual Electric Company$434.49
  • The water engineer$604.89
  • Office supplies$126.52
  • Water District$3500
  • Attorney Fees$175

May 2003 Total Expenses$4840.90

  • The checking account has a balance of $2986.59
  • The money market has a balance of $20359.07
  • It was noted there are 10 homes for sale in the development. Gary moved, Gus seconded that his report be accepted as presented, and the motion carried

Old Business:

  • There was discussion re: the Boards decision to:
  • Adopt the “Bulletized format” for reporting the minutes
  • The reappointment of the Secretary’s position
  • Limited Issuance of keys to the wellhouses
  • The Boards decisions made in the May’s meeting, will stay re: the above topics.
  • It was also discussed, that in the past not all Board Members were issued keys.
  • The Thank-you cared to the Coomes, thanking them for their recent property donation, was signed by all Board Members and will be mailed to them.
  • Cement dumping from Edwards Construction trucks was discussed. Kevin Rowe called Edwards, their trucks are supposed to wash out @ the property site they are delivering to. Edwards did make the offer that if we were to have any low lying areas that could benefit from Cement being dumped there, that they would be happy to dump in any location identified to them.
  • The minutes meeting box has been installed by Gary @ the front door of the Wellhouse # 3.
  • Gary Gallens is to check into the website, it still isn’t up to date.

New Business:

  • Mowing of Well house #3 is working out great. Thanks go out to: Tom & Tracy Wise, Jim & Julie Mason, Dave & Barb Moe, Jeremy & Amy Dodge, Mike & Deb Kilmartin, and John & Nancy Lutz
  • Gary & Gus noted that the recent Water Main break @ 61 Longview Drive came to $581.24, and because of where the break was situated is a cost responsibility of the Association.
  • Gary noted that he’d received the National Level of Security Notification from the State of IL.
  • Gus noted that we need to ask the Homeowners who post sign (i.e. Garage Sales, Graduation Parties, etc.) that they be responsible in removing these signs in a very timely fashion.
  • Gus noted that there is a lot of “garbage” that needs to be picked up that’s been strewn about. In the same discussion, it was brought up about dogs running loose, speeding in the addition.
  • Neil Fuller, Road Commissioner: It was mentioned that Kevin Rowe would try to interest Neil in attending our annual meeting. At the same time, Homeowners were encourage to politely call Neil and discuss with him their concern for our roads.
  • Proxy votes for our annual meeting: It was mentioned that it is the Boards’ intent to develop a legal proxy and mail it out prior to our next annual meeting. It was noted that of the members present, this has never been done before, to anyone’s recollection.
  • Water District: There was a discussion on this topic which basically was a review of the materials previously sent out to all homeowners in a March 1st letter generated by Gary.
  • Roxane Darby asked several questions pertaining to the financials of the Assn. IN particular, Roxane asked about board members receiving compensation. It is her opinion that this may be incorrect, and noted that the by-laws need to be updated to reflect changes that have occurred over time. Old minutes will be required to investigate this situation.
  • Curtailment of, or discounted water payments by homeowners leaving their homes unoccupied for periods of time were brought up. It was suggest that this topic be tabled and brought before the membership @ the Annual Meeting.

Next Board Meeting is at 7 PM CDT on July 21st 2003 @ wellhouse #3 office.

  • Gary closed the meeting, seconded by Kevin with agreement by Sara. Note: Gus left the meeting before it concluded.

Submitted by

Kevin Rowe

VP/Secretary