OFFICIAL MINUTES
GENESEE VALLEY CENTRAL SCHOOL
BOARD OF EDUCATION REGULAR MEETING
MONDAY, AUGUST 11, 2014- 5:30 P.M.
MEDIA CENTER
The meeting was called to order at 5:30 p.m. by Amber Christensen, President presiding.
Roll Call was taken by District Clerk:
Members Present: Amber Christensen, President; Dean McKnight, Vice-President; Fred
Grusendorf, Joshua Shannon, Tim Hand, Patrick Johnson, Amy Werner
District Personnel Present: Brian Schmitt, Superintendent; Brian Edmister, Principal; Brian LeBaron,
Principal; Erin Ostrander, District Treasurer; Penny Miller, District Clerk
Staff Members: Chris Chamberlain, Lyn VanTassel
The Pledge of Allegiance was recited.
Presentations to the Board:
· No presentations scheduled
Persons to Address the Board:
· No scheduled guests
APPROVE MINUTES: Motion made by Josh Shannon, seconded by Dean McKnight - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves the Board of Education minutes of the Regular Board Meeting dated July 1, 2014 as submitted.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
FINANCIAL REPORTS:
· Business Office/District Treasurer’s Report was given by Ms. Ostrander on year end and audit started.
SET STANDARD WORK DAY: Motion made by Tim Hand, seconded by Josh Shannon - BE IT RESOLVED that the Board of Education of Genesee Valley Central School hereby establishes the following as standard work days for appointed official and will report to the New York State and Local Employees’ Retirement System based on the record of activities maintained and submitted by these officials to the clerk of this body:
District Treasurer, Erin Ostrander, Standard Work Day – 7.5 hours, 7/1/14-6/30/15, 20 days per month.
District Clerk, Penny Miller, Standard Work Day – 7.5 hours, 7/1/13-6/30/14, 20 days per month.
Internal Claims Auditor, Pamela Winterhalter, Standard Work Day – 7.5 hours, 7/1/13-6/30/14, 20 days per month.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
ACCEPT TREASURER’S REPORTS: Motion made by Patrick Johnson, seconded by Josh Shannon - BE IT RESOLVED that the Board of Education of Genesee Valley Central School accepts the following Treasurer’s Reports as submitted: Scholarship Fund 6/1-6/30/14, Risk Retention (U.I. Reserve) 6/1-6/30/14, General Fund-Steuben Trust 4/1-4/30/14, General Fund-Steuben Trust 5/1-5/31/14, General Fund 6/1-6/30/14, Payroll Account 6/1-6/30/14, Agency Account 6/1-6/30/14, Special Aid Account 6/1-6/30/14, School Lunch Fund 6/1-6/30/14, Capital Fund 5/1-5/31/14, Capital Fund 6/1-6/30/14, Capital Fund 4/1-4/30/14.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
ACCEPT ACTVITY ACCOUNT TREASURER’S REPORT: Motion made by Tim Hand, seconded by Patrick Johnson - BE IT RESOLVED that the Board of Education of Genesee Valley Central School accepts the Extra-Curricular Activity Treasurer’s Report dated June 30, 2014 as submitted.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPROVE ACCOUNT CLOSURE: Motion made by Josh Shannon, seconded by Tim Hand - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves the closure of the Class of 2014 Activity Account and transfer the balance of $10.70 to the Student Activity Reserve Account.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
SET TAX LEVY & SIGN TAX WARRANT: Motion made by Tim Hand, seconded by Patrick Johnson - BE IT RESOLVED that the Board of Education of Genesee Valley Central School sets the tax levy and signs the tax warrant as follows: Amount to be raised for the school - $2,837,867, amount to be raised for the town libraries ($29,730 for Angelica and $32,500 for Belmont) for the 2014-15 school year.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPROVE INSURANCE PAYMENT: Motion made by Josh Shannon, seconded by Patrick Johnson - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves payment of a portion of health insurance benefits for School Lunch employees from General fund (not to exceed $35,000).
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPROVE ACCOUNT CLOSURE: Motion made by Amy Werner, seconded by Josh Shannon - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves direct closure of Compensated Absences Account in the School Lunch Fund to reclassify expense to General Fund.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPROVE WARRANTS: Motion made by Dean McKnight, seconded by Tim Hand - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves the following Accounts Payable – Warrant Reports for 2013-14 & 2014-15 school years as submitted: School Lunch Fund #11, #1, Federal Fund #11, #1, Capital Fund (HRNV) #14, #15 & #1, General Fund #14, #1.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPROVE BUDGET TRANSFERS: Motion made by Patrick Johnson, seconded by Dean McKnight - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves the following budget transfers to the Transportation Equipment Reserve Fund:
A815 - Unemployment Ins. Reserve / $100,000.00Reduces balance to $86,112
A864 - Reserve For Tax Certiorari / $101,365.00
Closes remaining balance as required by law
A909 - Fund Balance, Unreserved / $398,635.00
A878 - Transportation Equipment Reserve. / $600,000.00
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPROVE CONSENT AGENDA: Motion made by Dean McKnight, seconded by Amy Werner- BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves the consent agenda items as follows:
1. Approve swim team to combine with Cuba-Rushford for 2014-15 school year.
2. Approve Student Handbooks, Student Code of Conduct, and Faculty Handbook for 2014-15 school year as submitted.
3. Approve Memorandum of Agreement for Extension of Agreement with Confidential/Managerial Staff for two additional years – July 1, 2017-June 30, 2019.
4. Approve volunteers for 2014-15 school year: Jaymie Marble of Almond under the supervision of Amy Robinson, Pre-K.
5. Approve Second Reading/Adoption of Board Policies: #3411 – Prohibition of Weapons on School Grounds, #5661 – District Wellness Policy, #6111 – Testing Misconduct & Mandatory Reporting Requirements, #7360-Weapons in School and the Gun-Free Schools Act, #7511 – Immunization of Students, #7614 – Preschool Special Education Program, #7670-Due Process Complaints; Selection & Board Appointment of Impartial Hearing Officers.
6. Declare the following items as excess and allow the purchase of them for $50 each or best offer, as is, and buyer picks up: 13 Promethean Activboard PRM-AB2-02, 2 Promethean Activboard PRM-AB2-02 with portable stand, 2 Promethean Activboard PRM-AB378-01, Activpens, cables & power supplies included. Declare the old Projection Screen in auditorium as excess and approve to donate it.
7. Approve out of district student attendance for Billi Jo Ritter of Friendship for the 2014-15 school year, tuition will be charged as per Board policy.
8. Approve the Response to Intervention (RTI) Plan for Grades K-6 for the 2014-15 school year as submitted.
9. Approve agreement with Pam Duttweiler for sign language services at the rate of $27 per hour.
10. Approve quote for electrical services in new concession stand, from Ahlstrom Schaeffer Electric Corp., Jamestown, NY in the amount of $8,500.
11. Approve to declare items as excess and put up for bid at an auction in October, as per list submitted.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPROVE 3 & 4 YEAR OLD PROGRAM AND BEFORE & AFTER SCHOOL PROGRAM: Motion made by Josh Shannon, seconded by Tim Hand - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves a preschool program for children ages 3 & 4 beginning the 2014-15 school year. Children must be 3 or 4 years of age by December 1, 2014, currently enrolled in Pre-K Program for 4 year olds and not eligible for Head Start, entry is on first come first served basis with maximum of 12 students per session, preference given to GVCS residents & employees. Program fees shall be: - - Half-Day Program - $150 per month / $750 per semester ($50 semester discount if paid in full by 9/1/14)
- Before School (6:30 to 7:50 a.m.) - $20 per week / $80 per month, Gr. K-6
- After School (3:15 to 5:30 p.m.) - $30 per week / $120 per month, Gr. K-6
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
ADOPT BOARD GOALS: Motion made by Josh Shannon, seconded by Amy Werner- BE IT RESOLVED that the Board of Education of Genesee Valley Central School adopts the Board of Education Goals for the 2014-15 school year as submitted.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPOINT MENTORS: Acting on the recommendation of the Superintendent – Motion made by Tim Hand, seconded by Josh Shannon - BE IT RESOLVED that the Board of Education of Genesee Valley Central School appoints the following mentors for the 2014-15 school year:
- Michelle Palmer for Rachel Fleming
- Lynn Kunz for Megan McKeown
- April Cole for Lindsay Montague
- Maureen Kelley for Maria Redman
- Kathy Johnson for Allison Eldridge
- Brandy Hutchison for Emily Voss
- Dan Anger for Sonya Shannon
- Sara Donlon for Kimberly Douglas
- Holly Burger for Ashley Auman (Nov. 2014 – March 2015)
VOTE: Yes 6, No 0, Abs. 1 (P. Johnson)
APPROVE 2014-15 SUBSTITUTE LIST: Acting on the recommendation of the Superintendent – Motion made by Tim Hand, seconded by Dean McKnight - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves the substitute list for the 2014-15 school year, pay shall be the rate set at the Reorganizational Meeting.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
CREATE TWO FULL-TIME TEACHER AIDE POSITION: Acting on the recommendation of the Superintendent – Motion made by Josh Shannon, seconded by Amy Werner - BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves to create two full-time teacher aide positions beginning 2014-15 school year. (One for 3 & 4 year old program, one for Wrap Around Program – hours 10am-5:15 pm).
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
ACCEPT RESIGNATION: Acting on the recommendation of the Superintendent – Motion made by Tim Hand, seconded by Patrick Johnson - BE IT RESOLVED that the Board of Education of Genesee Valley Central School accepts the resignation of Heather Hoyer as Teacher Aide effective August 15, 2014.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
INFORMATIONAL/DISCUSSION:
Ø Upcoming Board Meetings:
- Monday, September 15, 2014 - Regular Board of Education Meeting at 5:30 p.m.
- Monday, October 6, 2014 – Work Session at 5:30 p.m.
Ø Information / Discussion:
- Informational – Non-tenured staff listing
- Informational – Vote History – Angelica & Belmont residents voting
- Informational – New Staff Orientation is scheduled for Thursday, Aug. 28 at 8:30 a.m.
- Informational – Welcome Back / Staff Development Day on Tuesday, Sept. 2 at 8:00 a.m. in cafeteria – Let Penny Miller know if you plan to attend.
- Informational – Table of Organization Revised
- Discussion – Alumni Hall of Fame – Induction Ceremony date/time (evening preferred) will be further discussed. The Bylaws for the Academic Wall of Fame will be adopted at the 9/15/14 Board meeting.
- Discussion – Teacher Aide Substitute pay rates – Discussed advantages of paying a higher rate of pay to GV retirees who retire to substitute. The possibility of a higher pay rate for retired bus drivers, cleaners, teacher aides, teacher assistants was discussed. A motion will be on the 9/15/14 Board agenda.
- Discussion – Students participating in Football with Cuba-Rushford – Dr. Schmitt explained that students are interested in playing the sport of football, C-R needs additional players, student insurance will cover sport. Board members expressed concern over GV having enough players for Varsity Soccer if athletes opt to play football.
- Discussion – Grand Re-Opening of Playground-Wed., 8/27 at 6pm
- Discussion – Chris Chamberlain gave a building project update noting the concession stands and scorekeeper’s shack will be ready for use by fall season opening. He noted teams will earn community service hours by volunteering to paint the dugouts. He noted he will check into getting a Jaguar emblem painted on the new concession stand.
APPROVE ATHLETES FOOTBALL PARTICIPATION: Motion made by Josh Shannon, seconded by Patrick Johnson – BE IT RESOLVED that the Board of Education of Genesee Valley Central School approves to allow GVCS students to participate in the sport of football at Cuba-Rushford Central School for the 2014-15 school year. Parents provide their own transportation.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
APPOINT BOARD OF EDUCATION COMMITTEES: Motion made by Tim Hand, seconded by Amy Werner – BE IT RESOLVED that the Board of Education of Genesee Valley Central School appoints the following Board Committee members for the 2014-15 school year:
Governing Committee: Dean McKnight, Amber Christensen
Policy Committee: Fred Grusendorf, Pat Johnson, Tim Hand
Wellness Committee: Josh Shannon, Amy Werner
Wall of Fame Committee: Tim Hand, Amber Christensen
Audit Committee: All 7 Board of Education Members
Negotiations Committee: Tim Hand, Dean McKnight, Amber Christensen
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
ADJOURNMENT: Motion made by Dean McKnight, seconded by Josh Shannon - BE IT
RESOLVED that the Board of Education of Genesee Valley Central School adjourns the regular meeting at 6:30 p.m.
VOTE: Yes 7, No 0, Abs. 0 Motion carried.
Respectfully submitted:
Penny L. Miller
District Clerk