General Meeting 13Th July 2011 Auxiliary MINUTES

General Meeting 13th July 2011 Auxiliary MINUTES

Meeting opened 09.10Welcome

Attendance

Karen Nightingale, Anne Bell, Suellen Rush, Tess Auckland, Kerry Barridge, Lorraine Birtles, Cheryl Rowbotham, Heather Briggs, Anne Jansen

Apologies

Claire Jackson, Bev Meikle, Jodie Costello, Jillian Ross

Minutes of Previous Meeting

Moved CherylSecondedAnne Bell

Correspondence In

Bank Statements, lifeline bin accounts

EmailsTennis Shade

Mr Barry re date of Middle School Dance

Emails re DJ for MS Dance

Advertising in Jnr School Connections

Promotion of Yr 12 parent function

Correspondence Out

EmailsCirculation of minutes, agenda & reminder of meeting

Pat Greene re tennis shade and PEC clock

Aasta confirming use of coffee machine for fashion parade

Mr Barry Re MS Dance

Emails from Heather re MS dance

Advertising in Jnr School connections

Promotion of Yr 12 parent function

Treasurer’s Report

Current available balance approx. $28 000.

Waiting for cheques to be cleared before closing account and changing over to Assoc. (advice from Gary). Closing ANFIN and term deposit.

Association Report

Available on parent lounge, feedback given by Tess. We agreed to fund the middle school seating, as approved at last Auxiliary meeting.

Second Hand Book Collection and SalesOngoing sales

General Business:

Senior Skating Night13th OctoberBooked

Middle School DanceRequest from Damien to move dance as conflicts with school sport and sports day. Heather has checked, and DJ still OK. Will now be 12th August 6.30 to 10pm. Heather is collecting volunteer names. Claire and Sam unable to do cloak room but Steph Fisquet was available.(on 19th, may now be able to help on 12th?)

Shopping Tour16th October: Communication error – deposit still to be paid

Fashion Parade:Tess has done flyer and tickets – to go into the Link and school website.

Anne Jansen has 45 wine glasses (donating) and 11 bottles of wine left from a recent event, willing to sell at reduced price ($60). Approved, with thanks.

Jobs to do:Tessmusic, balloons / decorations / co-ordinate models (ask at Assoc / Jnr school mums).

Kerryflower centrepieces for decoration, raffle prizes

CherylPurchase coffee, ask yr 12 girls to model formal dresses, provide PA system, Tell Paul (Rowbotham) he is MC!,

Anne B: purchase juice, dressing assistant.

Lorraine: co-ordinate drinks, champagne

Sheena / Judy Baristas

Heather, SuellenRaffle tickets/ door sales

KarenOrder 1 case Tyrrells Bubbly as back up.

Models:Tess, Karen, ?Kerry. Aasta to ask if any staff willing.

Cheryl and a friend (Bernie) have volunteered to do the catering. Suggestions: selection of cakes, savoury items, including gluten free, scones, fruit and cheeses. Approved budget to $500

Feedback from Aasta, OK for small coffee machines from Kristie’s, but we need big one. Has been moved before, so will confirm.

Foundation Day Cocktail PartyNo further action at this stage

Tennis ShadeGroundstaff have attached umbrella holders to chairs and modifying the beach umbrella purchased as example. Anne and Lorraine to arrange supply of further umbrellas, preferably with timber handles to make more sturdy. Karen to be reimbursed purchase price ($39) for ‘prototype’ (approved by ‘flying minutes’ before holidays as required by groundstaff). Further inspection after meeting by Tess, Karen and Lorraine. Pleased with outcome.

PEC Courtyard ClockAwaiting advice from Pat Greene, getting electrician to quote.

Parent’s Yr 12 functionClaire advises 10 confirmations already, flyers circulated at Pre formal functions. Ongoing.

Future of AuxiliaryThe question of viability of Auxiliary has again been raised with Karen (secretary)announcing she is leaving St Paul’s at the end of the year (though will continue until AGM. Cheryl (treasurer) also indicated this is a serious possibility for her. Tess concerned that we need to recruit new members, and could all members please consider this for discussion at next meeting.

Meeting Closed10.15amNext Meeting Wednesday 10th August.

Calendar Reminders for 2011:These are a guide only and may change as the year progresses.

10th AugustMeeting9 – 11am Farmhouse NB Show holiday 17th August

12th AugustMiddle School Dance6.30 – 10pmPEC Note date change!

14th September Meeting9 – 11am Farmhouse

12th OctoberMeeting9 – 11am Farmhouse

13th OctoberSenior School Skating (Thursday, 6.30 to 8pm)

16th OctoberShopping Tour

4th NovemberFoundation Day Cocktail Party, Moda Portside 6 – 8pm

9th NovemberMeeting and Christmas Lunch9 – 11am Farmhouse followed by venue TBC

19th November (Saturday) Graduating Parents Function5.30 to 7.30pm Venue TBA

25th November (Friday)Second Hand Book CollectionVolunteers needed

26th November (Saturday)Second Hand Book Sales PEC Volunteers needed

NBall monthly meetings are held in the Centre for Research, Innovation & Development which is otherwise known as the Farmhouse