General Guidelines for Preparing Detailed Project Reports

GENERAL GUIDELINES FOR PREPARING DETAILED PROJECT REPORTS

Introduction

These general guidelines will provide the content of a DPR for fisheries developmentprojects.

Most projects in fisheries development are adaptable to a fairly standard form of DPR

The DPR should contain a narrative with supporting tables and annexes that provide information about costs, expected outputs and worth of the project

It should not give unnecessary information or details

As far as possible the main text should present the project in a form that a non-specialist can understand and specialized backup information-including maps, charts, and detailed tables should be reserved for the annexes

The team involved in the preparation of the DPR have to be specified and acknowledged

The essential components of the project may vary project to projectdepending upon project requirements

The DPR should be submitted in triplicate

The DPR may be presented in the following headings

Background

One should be very discriminating when choosing material for this part.
There should be a clear relation between the material in this section and the contents of other sections of the DPR
This section describes the main characteristics of the fisheries sector in the proposed area
If a project is designed to benefit a particular group of the rural people, a discussion of livelihood situation of these people will have to be provided
The process of identification of the project may also be mentioned.

Objectives and Rationale of Project

This section should explain the objectives of the proposed project
Mention clearly the reasons for the selection of this particular project in preference to other possible alternatives
The scale of the proposed project will have to be specified clearly and justified.

3. Feasibility Study

Project area

The location of the project,the current status of the site and administrative boundaries of the project area may be specified as per the requirement.
Before submitting the DPR for the project, a feasibility study should be carried out considering soil, water, climate and other necessary conditions.
For a market project, the existing sellers should be taken into confidence to finalize the size and location.

Technical Parameters

The DPR should contain full technical details of processes involved in the project and all assumptions underlying the anticipated markets, yield predictions, and cost estimates.

Show that the climate and soils are suitable for the culture proposed.
Meteorological data like rainfall, temperature, humidity, evaporation, transpiration etc.has to be provided to the extent possible.
Surface and underground water resources and the suitability of water for the proposed activity should be described
A short description of existing practices and results achieved on experimental stations in the area may be mentioned.
The availability of backward and forward linkages relevant for the project should be described

Project Formulation

Organization and management

This section should clearly describe the organization and management aspects of the project. It should clearly specify which entity or entities will be responsible for various aspects of project execution and operation and how these entities will carry out their responsibilities.
When more than one agency is involved in the implementation and operation, arrangements for coordination, joint representation on boards, joint committees and joint use of field facilities should be described.
The discussion should demonstrate that executing agencies have adequate power, staffing, equipments and finance. It should also show that adequate arrangement between administrative groups responsible for various components of the project activities. If there are deficiencies the changes and improvementsthat are going to be made should be clearly stated.
If the administrative agency is not a government department, it is desirable to show details about legal charts and governing board and any special provisions concerning its budget.
The needs of the project for professional and technical staff should be mentioned.

ii.Risk assessment (Bio-security & Environmental Concern)

Describe frequency and severity of adverse events, technological failure, natural disasters, etc
Describe probability of occurrence, potential, impacts on humans and the environment.
Describe the potential mitigation measures that could be adopted to minimize the risk.

Production, markets and financial results

The report should show that the results of project actions would be sufficiently attractive financially to encourage fish farmers to participate.
The primary benefit of an aquaculture project is usually incremental output from project which is the basis for the formulation of the project.
Projects may introduce new technologies but it should show only the incremental yield to previous technologies.
The assumptions about yield both with and without projects should be fully supported with evidence

It must be shown that satisfactory markets exist for the product of the project.

Benefits and justification

The DPR should carefully work out the net benefits from the projects over time and work out measures of project worth like Net Present Value (NPV), Benefit-Cost Ratio (BCR), and Internal Rate of Return (IRR) to the extent possible and relevant.
While the use of market prices will give financial ratios, economic prices will provide the economic desirability of the project. It should also be assessed to the extent possible and desirable.
Social benefits can also be estimated by incorporating the effect on income distribution and other benefits like employment, migration and nutrition of the poor farmers

Timelines

The tentative schedule of activities of the project including start of work,its completion for each activity should be mentioned clearly.

(A) Model DPR for Construction of New Ponds

Annexure-I

Detailed Estimatesof Capital and Operational Costs

Sl. No. / Items / Unit / Rate (Rs.) / Amount (Rs.)
A / Capital Cost
1. / Land cleaning/Pond excavation*
2. / Civil works for water supply (inlet & outlet)*
3. / Shed for feed storage*
4. / Farm equipments(nets,aeration appliances etc.)
5. / Any other
Total Capital Cost (A)
B / Operational Cost
1. / Lime (Kg)
2. / Cow dung (Kg)
3. / Urea (Kg)
4. / Super phosphate
5. / Fish Seed
6. / Feed
a. / Rice Bran
b. / Oil cake
7. / Medicine
8. / Labour expenses
9. / Miscellaneous
10. / Any other
Total Operational Cost (B)
Total Cost (A+B)

Note: estimate should be based on the State latest schedule of rates (SOR). Detailed estimates of civil works may be attached separately. Items included are only illustrative and other items may be included at the appropriate place.

Annexure-II

Estimates of Output and Value of Output

Species / Duration of Cycle
(months) / Density of Finger linger/ha. / Survival Rate / Average Weight
(gms) / Production (kgs) / Price* / kg / Output value in Rs.
1.Rohu
2.Catla
3.Mrigal
4.Silver Carp
5. Any other
Total

*Farm gate price

Annexure-III

Sources of Finance

Item / Amount (Rs.) / % to total cost
Central Government
State Government
Bank loan
Beneficiary’s Own funds
Total Cost of the project

Annexure-IV

Repayment Schedule

Year / Principal / Interest / Total Amount / Repayment / Loan Outstanding

Annexure–V

Estimates of Project Worth like Net Present Value /BC Ratio/IRR

Year / Incremental Output / Capital Cost* / Operating Cost / Total Cost / Discount
Factor / Discounted Cost / Discounted Benefits
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Total

*If any of the capital equipments has to be replaced after some years, it has to be included in this table.

Annexure-VI

Sensitivity Analysis, if needed (issues of sensitivity have to be realistic)

S. No. / Aspect of Sensitivity / NPV / BC Ratio / IRR
1. / 10% decline in yield
2.
3.
4.

(B) Model DPR for Renovation of Existing Ponds

Annexure-I

Detailed Estimates of Capital and Operational Costs

SI. No. / Particulars / Unit / Rate (Rs) / Amount (Rs)
A / Capital cost
1 / Clearing and repair of dyke
2 / De-silting/Renovation
3 / Repair of inlet/outlet
4 / Farm equipment
Total Capital Cost (A)
B. / Operational Cost
1 / Lime
2 / Cow dung
3 / Urea
4 / SSP
5 / Fish seed
6 / Feed
a / Rice Bran
b / Oil Cake
9 / Medicine and chemicals
10 / Harvesting expenses
11 / Miscellaneous cost
Total Operational Cost (B)
Total (A+B)

Note: Estimate should be based on State latest schedule rates (SOR). Detailed estimates of civil work may be attached separately. Items included are only illustrative and other items may be included at the appropriate place.

Annexure-II

Estimates of Output and Value of Output

Species / Duration of Cycle
(months) / Density of Finger ling/ha. / Survival Rate / Additional yield/ha / Additional Production/ha (kgs) / Price* / kg / Output value in Rs.
1.Rohu
2.Catla
3.Mrigal
4.Silver Carp
5. Any other
Total

*Farm gate price

Note: Annexure III-VI same as Model (A)

Annexure-I

Detailed Estimates of Capital and Operational Costs

S. N. / Particulars / Quantity / Rate (Rs.) / Amount (Rs.)
A. / Capital Cost
1. / Earth work
a. / Brooder ponds
b. / Nursery Ponds
c. / Rearing ponds
2. / Civil structures
a. / Spawning pools
b. / Incubation chambers
c. / Spawn collection cistern
d. / Egg collection tank
e. / Shed for store
f. / Laboratory room
g. / Overhead tank
3. / Inlets and outlets and water supply
4. / Machinery & Equipment
a. / Water Pump
b. / Sprinklers with pipe
c. / Oxygen cylinder with all fittings
d. / Breeding kit (Syringe needle, Homogenizer, Petri dishes etc.)
e. / Nets
f. / Refrigerator, aerator etc.
Total Capital Cost (A)
B. / Operational Cost
1. / Brood fish
2. / Hormonal spawning agent
3. / Fertilizers
4. / Micronutrients
5. / Lime
6. / Cost of Feed
7. / Wages
a. / Technician
b. / Skilled labour
c. / Unskilled labour
8. / Harvesting and Packaging expenses
9. / Medicine
10. / Miscellaneous (Power charges etc.)
Total Operational Cost (B)
Total Cost (A+B)

Annexure–II

Estimates of Output and Value of Output

Species / No. of brood-stock / Spawn produced/brooder / Total spawn produced / Price
/spawn / Output value
in Rs.
(A) / Survival
rate at fry stage / Production
(Nos.) / Price/fry / Output value in Rs.
(B) / Total Output Value
(A+B)
Rohu
Catla
Mirgal
Total

Note: Annexure III-VI same as Model (A)

(D) Model DPR for Feed Mill (Pellet feed)

Annexure-I

Detailed Estimates of Capital and Operational Costs

SI. No. / Particulars / Specification / Quantity / Rate (Rs.) / Amount (Rs.)
A / Capital Cost
1. / Land development
2. / Warehouse
3. / Machinery Hall
4. / Office/ laboratory
5. / Generator room
6. / Hammer mill
7. / Pulverize
8. / Feed Mixer
9. / Die Pellet Mill
10. / Panel Board
11. / Installation charges
12. / Packing Plastic Bag
13. / Electronic Balance
14. / Bag Closer
15. / Packing Thread
16. / Electrical Items
17. / Water supply system
18. / Miscellaneous
Total Capital Cost (A)
B / Operational Cost
1. / Raw ingredients
2. / Packing material
3. / Power and Fuel
4. / Wages/Salaries
5. / Repairs and maintenance
6. / Miscellaneous
Total Operational Cost (B)
Total Cost (A+B)

Annexure –II

Estimates of Output and Value of Output

Year / Capacity of the plant (Kg/shift) / No. of Operating shifts/day / No. of working days in a Year / Raw material Consumption (Kg) / Cost of Raw Material (Rs. Per Kg) / Wastage of Raw material (Kg) / feed produced /Day (Kg) / Quantity of feed manufactured
(T) / Price/Kg / Total
1st
2nd
Total

Note: Annexure III-VI same as Model (A)

(E) Model DPR for Fish Cold Storages

Annexure-I

Detailed Estimates of Capital and Operational Costs

SI. No. / Particulars / Unit / Quantity / Rate (Rs.) / Amount (Rs.)
A / Capital Cost
1. / Land development
2. / Cost of construction and Machinery
a. / Construction of cold store, office, generator room, compressor rooms etc
b. / Electrical installation
c. / Water supply facility
d. / Pallets
6. / Racks
e. / Stacker
f. / Reach Truck
g. / Refrigerator unit
h. / Generator
3. / Miscellaneous
Total Capital Cost (A)
B / Operational Cost
1. / Electricity charges
2. / Repair & Maintenance
3. / Wages/Salaries
5. / Miscellaneous
Total Operational Cost (B)
Total Cost (A+B)

Annexure–II

Estimates of Output and Value of Output

Year / Capacity utilization lean season (%) / Capacity utilization peak season (%) / Average capacity utilization (%) / No. of working days/year / Rent /Pallet/day
(Rs) / Total (Rs)
1st
2nd
Total

Note: Annexure III-VI same as Model (A)

(F) Model DPR for Low Cost Re-circulatory Aquaculture System (RAS)

Annexure-I

Detailed Estimates of Capital and Operational Costs

SI. No. / Particulars / Unit / Quantity / Rate (Rs.) / Amount (Rs.)
A / Capital Cost
1. / Building and Utilities
2. / Culture Tanks
3. / Circulation Tanks
4. / Storage Tanks
5. / Pumps
6. / Oxygenator
7. / Sand filter
8. / Bio-filter
9. / Aerator and Low Head Oxygenator
10. / Pipes and valves
11. / Generator
12. / Water Quality
Equipment
13. / Miscellaneous
Total Capital Cost (A)
B / Operational Cost
1. / Fish seed
2. / Feed
3. / Electricity charges
4. / Repair & Maintenance
5. / Wages/Salaries
6. / Marketing& Transportation
7. / Miscellaneous
Total Operational Cost (B)
Total Cost (A+B)

Annexure-II

Estimates of Output and Value of Output

Species / Duration of Cycle
(months) / Density of fry/unit. / Survival Rate / Average Weight
(gms) / Production (kgs) / Price* / kg / Output value in Rs.
1.Rohu
2.Catla
3.Mrigal
4.Silver Carp
5. Any other
Total

*Farm gate price

Note: Annexure III-VI same as Model (A)

(G) Model DPR for Fishing Harbours / Landing Centre

Annexure-I

Detailed Estimates of Capital and Operational Costs

SI. No. / Particulars / Unit / Quantity / Rate (Rs.) / Amount (Rs.)
A / Capital Cost
1. / Land Development
2. / Construction of civil structures
a. / Fish Curing / drying Yards
b. / Auction Hall
c. / Gear Shed
d. / Net mending shed
e. / Boat repair yard
f. / Office building & canteen
g. / Community Hall
h. / Security Cabin
i. / Radio Station
j. / Ice Plant
k. / Chilled Storage
l. / Training wall/groyne
m. / Jetty
n. / Toilets
o. / Drainage
p. / Compound Wall
3. / Fork lift truck
4. / Hand-operated pallet trucks
5. / Weighing platform scales
6. / Insulated containers
7. / Aluminum shovels for ice handling
8. / Electrical Facility
9. / Water supply facility
10. / Roads
11. / Miscellaneous
Total Capital Cost (A)
B / Operational Cost
1. / Vessel Investment
a. / Hull and Fittings
b. / Engine and Equipments
c. / Fishing Gear
2. / Vessel Operating Costs
a. / Fuel and lubricating oils
b. / Maintenance of vessel and engine
c. / Salaries of crew
d. / Food Allowances
e. / Port dues
f. / Vessel insurance
3. / Electrical charges
Total Operational Cost (B)
Total Cost (A+B)

Annexure-II

Estimates of Output and Value of Output

Vessel Type / Avg. No. operating/day / No. of fishermen employed/day / Avg. landing/day (tonnes) / Total landing (tonne) / Price/Kg. (Rs) / Value of output (Lakh)
Boats
Trawlers
Total

Note: Annexure III-VI same as Model (A)

(H) Model DPR for Fish Markets*

Annexure-I

Detailed Estimates of Capital and Operational Costs

SI. No. / Particulars / Unit / Quantity / Rate (Rs.) / Amount (Rs.)
A / Capital Cost
1. / Building Part / Should be around 65% of the total DPR cost
2. / Amenities / Should be around 35% of the total DPR cost
Total Cost

*General specification requirements for Market:

Grade of concrete: Preferable M25 grade.

Preferably framed RCC framed structure.

Height of the building minimum 3.6m

Flooring Slope : 1:80

Drain slope 1:30

Flooring preferable with antiskid industrial tiles.

Skirting tiles: Minimum 1m height with ceramic tiles

Windows: Preferable to use light metal windows in aluminum at least one meter above the floor and have fly proofing nets to prevent the entry of flies.

Doors : Preferable to use light metal doors in aluminum or polyvinyl chloride (PVC)

Design Calculation:-

Per day fish handling :- Quantity in tones

Peak supply:- 25%

Per day fish handling :- 1.25 X Quantity in tones

Number of vendors :- In No’s

Each stall to be designed :- 1.25 X Per day fish handling / Number of vendors

S.No / Type of Stall / Stall Area / Size / Qty of Fish
1 / Small / 2 sqm / 1m X 2 / Up to 100 Kg
2 / Medium / 5.76 sqm / 2.4m X 2.4m / Up to 250 Kg
3 / Big Size / 9.0 Sqm / 3.0m X 3.0m / Up to 500 Kg

Fish market area requirement:-

Number of stalls (P):- In No’s

Stall area (Q):- In sqm

Area required including passage and

internal drains:- 2.50 X Stall Area(sqm)

Fish market area :- No. of Stalls X 2.50 X Stall Area (sqm)

For all amenities the area required:- P X Q sqm

Total area required is : (P X Q + P X 2.5 X Q ) Sqm

Annexure-II

Estimated Output and Value of Output

No. of Vendors / No. of retail stalls / Tot. Rent of stall / No. of wholesale shops / Tot. Rent of shop / No. of auction halls / Tot. rent of hall / Value of Output (Rs)

Note: Annexure III-VI same as Model (A)

(I) Model DPR for Fish Brood Banks

Annexure-I

Detailed Estimates of Capital and Operational Costs

SI. No. / Particulars / Unit / Quantity / Rate (Rs.) / Amount (Rs.)
A / Capital Cost
1. / Brood stock development facility
2. / Hatchery complex
3. / Larval rearing facility
4. / Grow out facility
5. / Live feed stock culture facility
6. / Filtration system (Biological , Physical and Chemical filters)
7. / Generators
8. / FRP tanks
9. / Water supply
10. / Electrical facility
11. / Vehicle for Fish transportation
12. / Shed for store
13. / Laboratory room
14. / Overhead tank
15. / Machinery & Equipment
16. / Refrigerator, aerator, Oxygenator etc.
17. / Miscellaneous
Total Capital Cost (A)
B / Operational Cost
1. / Cost of Brood fish
2. / Hormonal spawning agent
3. / Fertilizers
4. / Micronutrients
5. / Lime
6. / Cost of Feed
7. / Wages/Salaries
a. / Technician
b. / Skilled labour
c. / Unskilled labour
8. / Harvesting and Packaging expenses
9. / Medicine
10. / Miscellaneous (Power charges etc.)
Total Operational Cost (B)
Total Cost (A+B)