Gavel MINUTES
January 20, 2009
Kappa Delta

Guests

  • Mollie Tavel, Bowl for Kids Sake, :
  • Get Greek involvement for Bowl for Kids sake, teams formed for prizes, raise money, bowl party to thank participants, get a team from every house, 5-6 members, $500 per team, get involved, volunteers, goal $40,000, proceeds sponsor match, big or little mentor program, 100 kids on wait list but not enough funding, please try to contribute, sign-up sheet, information around
  • Allyson Kennard, IU Health Center ‘Celebrate Your Body’, :
  • Kris and Allyson “Celebrate Your Body” day, challenge women of house to promote body image, every February in the US have this program, take time to think about how we criticize body “fat talk”, giving students chance to do things different~positive, write positive message on cards, 80% dislike body, start culture where we don’t talk badly about body, last year 7 sororities participate, 12 more sororities to get involved, Allyson to be accessible and to talk about it, get women more involved, new members coming to a meeting, 15% of house, open door to house, get commitment of 15% have CAPs to houses (email email list to Allyson)
  • Evan Burns, Greek This Week, :
  • half-page ads for new pledge class, support philanthropy coverage, special events for advertisements
  • Marissa and Andy, Rec Sports, :
  • fitness/wellness division, circuit strength program/registration program, 7-week series, 30-min session, quick work-out, cap each session at 10 people, have 8 people to participate have two spots “FREE” and work around chapter schedule, fun group activity
  • IFC Risk Policy

Annie Raeder, PHA President ()

  • Pairing Process

Pairing yesterday, going over by-laws following rules:

General Parameters

  1. The following rules apply to all fraternities and sororities in good standing with PHA and IFC.

2.All pairings are final.

3.All appeals will be heard by the PHA and IFC Executive Boards.

  1. Monetary gunning is prohibited. Any chapter giving or receiving monetary gifts will be in violation of this rule. Any attempts of monetary gunning must be reported to the respective IFC/PHA officer within 48 hours of the incident to clear a receiving chapter from any reprimands.
  • By-laws, process of voting, delegate responsibility
  • Vote changes on delegates, directors in by-laws, Green Book NPC rules to be online, be familiar
  • President’s Retreat this weekend, 4pm, tennis courts outside HPER on Friday
  • Emergency contact sheet: email Annie, Team building activities, goal setting, bring toiletries and blankets, sign-sheet for no alcohol
  • Office Hours, President Meetings
  • Email time to meet before the retreat, talk about goals/weekend plans
  • Director Applications
  • Due Jan. 31, interviews Feb. 3-5, encourage women to apply, send out applications/descriptions, communicate importance of position
  • Chipotle Fundraising, burritos next week!
  • ΦFF BΣAT: This semester's tryout will be this
    Thursday the 22nd at 7pm in the HPER, racquetball court #6.

Katie Wickham, PHA VP of Communications ()

  • Contact sheet: final edits tonight
  • Chapter listing:
  • email entire roster (no positions or emails) with new members to
  • Send by Jan. 27, include all
  • Reply to email with executive contacts, etc. by Jan. 27
  • PRSSA Greek Media Training event, Wednesday February 11, 7-9pm, IMU Frangipani RM
  • Up to three attendees, president, communications chair, etc.
  • PHA cover chapter entry cost, mandatory attendance
  • Give forms to Katie
  • Serenades 2009
  • Pairing list/contact due Thursday by mid-night to
  • Appropriate content, new members can participate
  • List to Katie, contact person

Gwen Fenzel, PHA VP of Finance& Administration ()

  • 2009 PHA Budget Voting
  • Voting in a few weeks
  • Email me your membership count,
  • Live ins, abroad, new members in the count
  • Pay dues!

Natalie Layton,PHA VP of Leadership Development ()

  • IMPACT February 6-8. 1-2 Participants to by MIDNIGHT TONIGHT
  • Send two members to Natalie, name, number, email, quality members with leadership hopes
  • Junior Greek Council Reps due by January 27 Gavel
  • Joel, IFC counterpart, start in February, send representative with contact information, keep in mind women sending
  • SIPE in February for new members
  • Required to attend

Katie Geiger, PHA VP for Community Involvement ()

  • Greek Orientation, Friday January 30, Devault Alumni Center, 2-7pm-send name of person to by Jan. 22
  • Email excuses, need to know by Jan. 22 who is attending, email information, all four councils, service chair, leader, could be wait list
  • Philanthropy on website, 150-200 words, not date sensitive
  • HAVE THIS DONE by Tuesday Jan. 27, send to
  • Blood drive:
  • Set up schedule, volunteers from each chapter on certain day (2), email volunteer names and 6 donors (don’t have to pick a time but can), email , chapter to host drive for two days, Chi Omega to host?, need to know list of donors as soon as possible, volunteers for two hours shift

Alyssa Heggen, PHA VP of Personal Development ()

Anna Berg, PHA VP of Recruitment ()

  • Recruitment Director Applications DUE Jan. 25
  • Urge your women to apply
  • Still due on Jan. 25, operations/Rho Gam/computer positions, questions with character reference email Anna
  • Presidents/Recruitment Retreat ~February
  • Make it more beneficial, 3hour session, get to know recruitment team

Old Business

New Business

PHA Chapter of the Week

Chapter Announcements

Leslie Fasone, Advisor’s Report ()

  • Excited about retreat/new year, available whenever for support/guidance, meet with all twice a semester to touch base, how chapter is doing/goals, email times available
  • Grade reports: roster should be updated online, not spreadsheet, re-run report let her know, calculate chapter GPA, reports for Feb. 1, send reports to adviser, academic/chapter, grade confidential-hold those accountable, send email for updated information sheet, graduated in Dec. still on roster, study abroad/student teaching does not count
  • A lot going on this semester, service philanthropy program very beneficial/passionate about service, IMPACT-life changing experience