CLUC Minutes
10/17/11
Attendees: Mark Kormondy, Paul Smith, Gabrielle Hamilton, Anthony Tindill
Guest: Andrew Beattie, Chris Ertman
Recorder: Emily Sladek
Introductions and Approval of Minutes
Done and minutes approved as is.
Update: The Aquaponics project was approved for the Organic Farm, and Paul thinks Jessica Shilke is currently workingon it.
Disc Golf Course (Chris Ertman, CRC)
South Puget Sound Disc Golf Association (SPSDGA) proposed a temporary nine hole disc golf course at Evergreen for a trail period of three quarters. They are okay with it being less than nine holes if that is what the college decides.SPSDGA would provide the college with the hole equipment. If the temporary course is successful then the organization would like it to become permanent.If it is made permanent, the holes would be cemented in place and would no longer be removable.
The committee reviews the map of the proposed locations. The course doesn’t cross sidewalks, and the flight paths would be away from pedestrian traffic. If ground got worn, could easily move bucket to rotate wear. SPSDGA is open to other proposed course layout ideas. Discs would be rented through the CRC equipment checkout and provide more activities for students.
Mark Kormondy is concerned that this would require additional weed eating by his staff. The crew already weedwhacks around the lightpoles. Chris asks if the CRC staff can weedwhack? Paul can bring up this idea to the staff union. They will need to contact Colin Orr, Business Services Director, about risk management and a third party agreement for indemnification. Also there is the potential to increase public presence on campus which could impact on Police Services.
Robyn Herring is absent and Paul asks the presenter her question of will the course beADA accessible. ACTION ITEM: CRC needs to talk to MeredithInocencio.
If the application is approved, the locations will need to be vetted by Mark Kormondy and Collin Orr. The committee votes to approve the project through June of 2012. If they would like the course to become permanent, they need to present a new proposal to the CLUC. Paul will write a recommendation to the FAD Vice President to approve the temporary course.
Kayak Rack at Geoduck House (Andrew Beattie, CRC)
The CRC started kayak rentals through the summer of 2011. Students without transportation had to carry the kayaks to and from the GeoduckBeach. This proposal is meant to address this issue by installing a secured rack near the entrance to Snyder Creek.The keys would checked out from CRC, and CRC staff would watch check on the boats and security of the racks, daily. Some kayaks would still be available to rent from CRC.
The dimensions of the rack are likely to be from 15’-20’ x 25’-30.’ The kayaks would be vertically stowed on the rack, so it wouldn’t require lifting or having the boat above head.The kayaks weigh 30-60lbs. The racks would only be used for Evergreen boats.
Mark likes that the location is visible which is likely to reduce vandalism. The tides also wouldn’t impact the location.
Would a hose be available? No, the boats will be needed to be loaded up, cleaned, and returned to the rack once a week. A long-term plan would to eventually have water available.
A concerned is raised about safety especially with inebriated users.
Andrew Beattie says the current gate signage is confusing for determining the hours that the beach is accessible. Susan Opprecht, Geoduck House Caretaker, is brought into the meeting. She offers information on the frequency of Police Services beach patrols, and the likelihood of cars being locked in after hours. She says the gate is opened from 8-5pm. Paul said those are the hours for parking. People could walk and access beach on foot after or before that time. The gates are located where they are to allow people to turn around if they come down the hill and the gates are locked. People can not park on the soft ground outside the gates.
Signs would be posted to notify kayakers that the Geoduck House and caretaker are not responsible for the boat rentals and give the CRC’s contact information.
ACTION ITEM: CRC staffneeds to work with Robyn Herring, Environmental Health and Safety Coordinator to ensure the rack and boatsmeet the safety requirements. The CRC also needs to meet with Police Services.
Facilities Services will notify the neighbors and let them know that a rack will be installed if the recommendation is approved.
CRC staff hope to have the rack installed by mid-November and will notify Police Services when it is installed.
Paul advises that the CRC may want to direct people walking to the Geoduck House to follow the road.
Paul will write a recommendation to the FAD Vice President.
Reinstall Evergreen Challenge Course (Chris Ertman, CRC)
There are remnants of an old challenge course that was in operation during the 1970s through the 1990s. It was popular and used by faculty, staff and students. Funding for upkeep was provided through a partnership with WA State and 4-H. The CRC would like to renovate the course. The course could be used as part of academics and during the summer for outside campus groups.
Chris Ertman has previous experience with Challenge Courses. The renovation would happen in a few phases. The first phase is to clear the course of trash and overgrowth. Chris wonders what labor can be used to clean. Robyn Herring via Paul asks will the clearing be done with hand or power tools. If it is the CRC staff, they will need protection equipment and training. The college does not clean the encampments, rather it is contracted out through ThurstonCounty.
The second phase would be reinstalling challenge elements. Inspectors said some of the bolts are still functional, but the high course cables need to be removed because of damage to trees. The overall cost is $10,000-15,000. Chris proposes Facilities Services staff to reconstruct the lower course obstacles. The high course will probably require contractors from off campus to do the work.
ACTION ITEM: CRC staffneed to talk to Meredith Inocencio aboutADA access.
Chris says he would like to widen the pathway to be ADA accessible and accessible to emergency vehicles. Mark Kormondy says there is a drainage ditch at each entrance to the course, so making that ADA accessible would require a culvert or bridge over the drainage.
Ken Tabbutt is absent, and Paul asks the presenter his question of will there be training the trainer opportunities for faculty or staff to learn how to facilitate the course. In the past therewas a shortage of qualified staff who were available to facilitate. Chris responded with yes; he is planning on being the course manager and would be able to train and certify other trainers.
Mark saidthatthere needs to be an annual inspection which costs money; he asks if there are any plans or guidelines for ongoing maintenance; who will be responsible for upkeep of the ground covering, elements, trail, and trash removal. Chris says they have a five year plan to have the course paid back. One idea is to have a trained inspector on the CRC staff.
Robyn Herring via Paul asks if the ACCT Te new tewaThACCT standards will be met. Chris says that they will. CRC staff also need to be aware that the chips are deep enough to provide protection and contained so dispersion is decreased.
Mark says that area has not been closely monitored for several years, so the trees around the area need to be reviewed for any rated hazardous.
Chris says they are also considering making the elements removable to protect them from the weather.
Paul suggests discussing signage after the project underway.
Paul asks Andrew and Chris to think about the on-going maintenance required for the course. Paul needs a proposal that to Facilities Services about expected additional workload and cost.
Anthony Tindill is interested in seeing if his students can work on a natural ADA approved trail hardening surface and maybe also having his students work on bridge over the drainage.Anthony is also curious if any trees need to be removed from that area, if they could be used for elements on the course.
The CLUC approves phase one of the project to clean the area possibly using Facilities Services Grounds crew, CRC staff and contracted labor. Following the clean up, the CRC will need to present a maintenance planbefore installation will be approved.
ACTION ITEM: CRC staff need to coordinate with Robyn Herring and Mark Kormondy on the cleanup effort and determine the different work that can be done by students and staff.
Preliminary Discussion of 2013-2023 Capital Plan
InterdisciplinaryLabBuilding: The CLUC needs to recommend a location, so modifications can be made to the master plan.
Other Items
Cob Oven in Housing: The structure needs to be review by the CLUC.
Anthony Tindill may have student proposals presented at the next CLUC meeting. Applications need to be emailed to the CLUC DL by November 14-15, 2011
The next CLUC Meeting will be Thursday,November 28 from 3-5pm in the Facilities Conference Room