GADSDEN COUNTY BOARD OF COUNTY COMMISSIONERS
TOURIST DEVELOPMENT COUNCIL
Monday, June20, 2011
Minutes
4:00 pm, Room 101, Edward J. Butler Governmental Complex
9 East Jefferson Street, Quincy, Florida 32352
Commission Meeting Chambers
- Call to Order – Chairman
- Roll Call
Deputy Clerk/TDC Secretary
Present:
Jeff Dupree
Hemant Patel
Lee Garner
Patricia Vice
Jim Kellum
Absent:
Gene Morgan
Larry Edwards
Jerrod Holton
Vacant Position
- Approval of Minutes – April 18, 2011 & May 16, 2011
Kellum/Garner 5 -0 Approve April 18, 2011
Garner/Vice 5 – 0 Approve May 16, 2011
Agenda Changes
Move Item 4d to 4a
Add Information from Chamber of Commerce
Garner/Patel 5 – 0 Amend agenda
David Garner from Chamber of Commerce
2012 Florida Rural Economic Development and Tourism Summit will be held in Gadsden County at the Pat Thomas Law Enforcement Center March 14-16
GENERAL BUSINESS
- TDC Chairman Updates
Jeff DuBree
a) 2011 – 2012 Grant Cycle Schedule
Advertise grant cycle right away – Have applications ready by July 15 August 10 – Applications due - Vote on funding in September Meeting.
Garner/Patel to approve the cycle dates 5 – 0
b) 2011 – 2012 Fiscal Year Budget
Need to change the strategic plan – would require ordinance change
Need to rejoin the
Visit Florida Grants – need to apply for these
Garner/Patel 5 – 0 Approve budget as proposed.
c)Ron Sachs – Earned Media Public Relations Report and Future Fundraising Opportunity Recommendations. TDC Council precedence.
Lisa Garcia & Erica Villanueva
Business Intelligence through American Express
Creating a fan tour plan – intensive and TDC must look it over very carefully. It is donated.
Bob ? – question to
d) Part-time TDC Coordinator Position
Check into FSU Intern position from School of Hospitality – meet with Discuss this at greater length next month after discussion with the administrator and request additional . Have special meeting with the county administrator re this position. Motion by Garner/Kellum at 3:00 p.m. before next meeting. Must be advertised as special meeting.
Discuss Sonya Burns role with TDC. Next meeting will be July 18.
e)Print Collateral - Resource Map Proposal
Lisa Garcia
Motion by Patel/Garner to approve moving forward with the design and printing of the resource map.
f) Ron Sachs Phase III
Lisa Garcia explained Phase III at a cost of $5,000 per month.
Requested to do a signature event as an annual event.
Would like to promote Family Reunions
Kellum/Patel move forward with the renewal of the Phase III of the contract with Ron Sachs – put on July 19th BOCC agenda for renewal
g)River-Fest Funding Request
h) Gadsden Art Center - Dean Mitchell Exhibition Funding Request
Grace Malloy
Requested $5,000 for promoting the Dean Mitchell Exhibition
Kellum/Patel approve payment of $2,000 each to Gadsden Art Center and Chattahoochee Riverfest - move grant funding money to marketing contingent upon BOCC approval They both generate bed night. Lee Garner had to vote because of lack of quorum.
- New Member Recruitment
Kellum recommended Grace Malloy and Matt Thro - however, it must be a bed tax collector.
- Staff News & Updates
Anthony Matheny, TDC Administrator
Sonya Burns, TDC Secretary
Move meetings to 3:00
Conference – Patel/Vice 2 members go to the 4th Governors Conference on Tourism
Bob Lauther – Havana – questions regarding budgeting for events
- Public News & Comments (3 Minutes)
Adjourn
- Meeting Adjourn