7/1/2015

Texas State University

FY2016 Payroll Deadlines for Students, Hourly and Non-student Non-regular (NSNR) Employees

The FY 2016 hourly deadlines for Student and Hourly employees are reflected below. Time entry may only be

made once the PCR has been processed and entered into the SAP HR System.

For Student PCR Processing information, please click on this link for the HR Master Data Center at:

http://www.hr.txstate.edu/hrmasterdatacenter.html

Payroll Period / Employees must enter Hours
By Close of Business / Time must be approved By Close of Business / Pay Date
September 1 – September 15 / September 17 / September 18 / September 30
September 16 – September 30 / October 2 / October 5 / October 15
October 1 – October 15 / October 19 / October 20 / October 30
October 16 – October 31 / November 4 / November 5 / November 16
November 1 – November 15 / November 16 / November 17 / November 30
November 16 – November 30 / December 1 / December 2 / December 11**
December 1 – December 15 / December 15 / December 16** / December 31***
December 16 – December 31 / January 4 / January 5 / January 15
January 1 – January 15 / January 19 / January 20 / January 29
January 16 – January 31 / February 3 / February 4 / February 15
February 1 – February 15 / February 17 / February 18 / February 29
February 16 – February 29 / March 2 / March 3 / March 11***
March 1 – March 15 / March 21 / March 22 / March 31
March 16 – March 31 / April 4 / April 5 / April 15
April 1 – April 15 / April 18 / April 19 / April 29
April 16 – April 30 / May 4 / May 5 / May 16
May 1 – May 15 / May 17 / May 18 / May 31
May 16 – May 31 / June 2 / June 3 / June 15
June 1 – June 15 / June 17 / June 20 / June 30
June 16 – June 30 / July 6 / July 7 / July 15
July 1 – July 15 / July 19 / July 20 / July 29
July 16 – July 31 / August 3 / August 4 / August 15
August 1 – August 15 / August 17 / August 18 / August 31
August 16 – August 31 / September 2 / September 6 / September 15

Any time entered and approved after the dates indicated above will be processed the following pay period.

*Due to the end of the Fall Semester, Students, Hourly and Non-student Non-regular (NSNR) Employees will be paid for hours worked November 16 - 30 on December 11, 2015.

** Time approvals for this period deviate from the normal schedule - Pay particular attention to these deadlines/pay dates.

*** As the University will be closed for the Christmas Holidays, pay checks will be handled in this manner:

1.  Direct Deposit (ACH) - Employees will receive their automatic bank deposit on 12/31/2015, the same as other pay dates.

2.  Paper Checks – Employees have two options to choose from:

a.  Pay checks may be mailed - All employees requesting their pay checks be mailed for this period only, must send a written request to the Payroll and Tax Compliance Office, or via email to:

b.  All remaining Pay Checks will be available on January 4, 2016 when the University Reopens for Business.

****Due to Spring Break Week, March 14-18 2016, Students, Hourly and Non-student Non-regular (NSNR) Employees will be paid for hours worked February 16 – 29 on March 11, 2016.

Please make sure to print and post a copy of this information for the appropriate employees in your office. For additional information, please see the homepage for Payroll and Tax Compliance at: http://www.txstate.edu/payroll/ or visit them on campus in the JC Kellam Building, 5th floor, room 516 or call (512) 245-2543.